Agenda Available

6.4.2024 Finance Agenda

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, June 4, 2024

2:30 PM

The City Commission Meeting will begin on Tuesday, June 4, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82493715353 or listen by calling (1 346 248 7799) Webinar ID: 824 9371 5353

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
      1. Residential Container Count
      1. Cleanup Week Comparison
      1. 4,736LBS of Electronics were Recycled
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration
  2. Red River Water Supply Presentation. (President Carlsrud)
  3. Notice of Board Openings for 2024. (Finance Director Klein)
  4. Discuss City Mobile Home Regulations – Limits on Age of Newly Sited Home. (City Attorney Martineck)
  5. Employee Policy – Use of Generative Artificial Intelligence. (City Attorney Martineck)
  6. Recycling Contract. (City Administrator Crawford)
  7. Cleanup Week Follow-up. (Commissioner Erickson)
  8. Cleanup Week Debriefing. (City Administrator Crawford)
  9. Alley Discussion. (Superintendent Klemisch)
  10. Review City Court (City Attorney Martineck)
  11. Review Final Review and Acceptance for Master Lift Station Improvements Project (City Engineer)

Adjourn

Agenda Available

5.6.2024 Finance Agenda

City Commission Finance Meeting

Valley City, North Dakota

Monday, May 6, 2024

2:30 PM

 The City Commission Meeting will begin on Monday, May 6, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/86172769500 or listen by calling (1 346 248 7799) Webinar ID: 861 7276 9500

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
      1. Residential Container Count & Update on Clean Up Week
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration
  2. Discuss Valley City Barnes County Public Library Loan Approval. (Finance Director Klein)
  3. Discuss the rotation of Board Members to the Valley City Barnes County Public Library Board of Directors. (Commissioner Magnuson)
  4. Update on RRWSP (Red River Water Supply Project) (President Carlsrud)
  5. WAPA (Western Area Power Administration) (President Carlsrud)
  6. Consideration of additional FTE (Full Time Employee) – (President Carlsrud)
  7. Update on NW Industrial Land for sale – (Commissioner Gulmon, Commissioner Bishop, City Administrator Crawford)
  8. Discuss the Memorandum of Understanding – Water Trail Advisory Committee – (City Administrator Crawford))
  9. Discuss Purchase of Body Cameras, Tasers and In-car Cameras for the Police Department (Chief Horner)
  10. Update on Viking Trailer Court. (City Administrator Crawford)

Adjourn

Agenda Available

4.2.2024 Finance Agenda

City Commission Finance Meeting 

Valley City, North Dakota

Tuesday, April 2, 2024

2:30 PM

 The City Commission Meeting will begin on Tuesday, April 2, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/89093560907 or listen by calling (1 346 248 7799) Webinar ID: 890 9356 0907

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

            a.   

  • Department reports.
    • Sanitation Department
    • Water Department
    • Electric Department
    • Fire Department
      • Fire Extinguisher Report
      • Dangerous Buildings
    • Police Department
    • Street Department
    • Administration
  • Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  • Monthly Engineer Report. (Finance Director Klein)
  • Discuss rental of Armory – Deposit &/or Janitorial Fee. (Finance Director Klein)
  • Discussion on putting the house at 446 8th Ave NE up for bids to be moved with May deadline. (Administrator Crawford)

Adjourn

Agenda Available

3.5.2024 Finance Agenda

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, March 5, 2024

2:30 PM

 The City Commission Meeting will begin on Tuesday, March 5, 2024, at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/86592359500 or listen by calling (1 346 248 7799) Webinar ID: 865 9235 9500.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports $       (10 minutes) – (Deputy Auditor Johnson)
  3. Parking Ordinances (City Administrator Crawford)
  4. Discuss amendments to alcoholic beverage license code, including (Attorney Carl Martineck)
    1. License fees
    1. New license for professional services businesses
    1. New license for entertainment facilities
    1. Guidelines for special event permits
    1. Lookback period for violations
    1. Dates for renewal
    1. Administrative hearing procedures
    1. Server training certificates
  5. Discuss commissioner responsibilities including appointment of city officials (Attorney Carl Martineck)
  6. Discussion about cleanup week (Swart)
  7. Review Recommended Changes to Valley City Urban Functional Classification System for Submittal to NDDOT for Review and Consideration. (City Engineer)
  8. Follow Up on Junk Ordinance for Main Street. (Commissioner Magnuson)
  9. Discussion regarding change to Paving Project 125 (2nd Ave NE/3rd St NE/4th St NE/3rd Ave NE) in regard to parking for Fire Hall. (Commissioner Magnuson & Administrator Crawford)
  10. Discuss selling city owned lots in NW Industrial Park. (Commissioner Bishop)
  11. SLWA Quick Start Guide Update. (Administrator Crawford)
  12. Review Red River Water Supply Project. (Mayor Carlsrud)
  13. Discuss Finance Meeting Times. (Mayor Carlsrud)

Adjourn

2.6.2024 Finance Agenda

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, February 6, 2024

3:30 PM

 The City Commission Meeting will begin on Tuesday, February 6, 2024 at 3:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/84004509659 or listen

by calling (1.346. 248.7799) Webinar ID: 840 0450 9659.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department
      1. 2023 Annual Report
    1. Street Department
      1. Tree Count
    1. Administration
      1. 2023 Yearly Municipal Court Statement
  2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  3. Discuss keeping livestock in city limits (Attorney Carl Martineck)
  4. Change of Location for VCSU Recycling Containers (City Administrator Crawford)
  5. BEK Connect Service Discussion – Renewal (City Administrator Crawford)
  6. Discussion regarding Dangerous Building Policy/Procedures (City Administrator Crawford)

Adjourn

Agenda Available

1.4.2024 Finance Agenda

City Commission Finance Meeting 

Valley City, North Dakota

Thursday, January 4, 2024, 2:30 PM

 The City Commission Meeting will begin on Thursday, January 4, 2024, at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/83161409219 or listen by calling (1 346 248 7799) Webinar ID: 831 6140 9219

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

2. Department reports.

  • Sanitation DepartmentWater DepartmentElectric DepartmentFire Department
    • Fire Extinguisher ReportDangerous Buildings
    Police DepartmentStreet Department

Administration

Review monthly bills/reports (10 minutes) – (Finance Director Klein)

Monthly Engineer Report. (Finance Director Klein)

Viking Drive Estates Mobile Home Park License Renewal 2024 Discussion – (City Administrator Crawford)

Discuss updates to the Employee Policy Manual. (City Attorney Martineck)

Adjourn

Agenda Available

12.5.2023 Finance Agenda

City Commission Finance Meeting

 The City Commission Meeting will begin on Tuesday, December 5th, 2023, at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82573076220 or listen by calling (1 346 248 7799) Webinar ID: 825 7307 6220.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
      1. Landfill Saturday’s
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  3. Commission Duties Review (President Carlsrud) (Attorney Martineck)
  4. Review cost of Special Meetings – (Finance Director Klein)
  5. Appointment of Department Heads and Police Officers (Attorney Martineck)
  6. Review 10 Year Valley City Infrastructure Plan (Administrator Crawford)
  7. YTD Permit Report (Assessor Current)
  8. Discuss Public Works 2024 Proposed Budget – (Public Works Accountant Jacobson)
  9. Discuss PW Water Rate increase – (Public Works Accountant Jacobson) 
  10. Discuss PW South Side Sewer rate increase – (Public Works Accountant Jacobson)
  11. Discuss PW Credit Card Fees – (Public Works Accountant Jacobson)

Adjourn

Agenda Available

11.7.2023 Finance Agenda

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, November 7, 2023

3:30 PM

 The City Commission Meeting will begin on Tuesday, November 7, 2023 at 3:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82143731665 or listen by calling (1 346 248 7799) Webinar ID: 821 4373 1665

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
      1. Fire Extinguisher Report
      1. Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  3. RFQ – New Service Center – (City Administer Crawford)
  4. Update on Viking Trailer Court – (City Administer Crawford)
  5. Red River Water Supply Project- (President Carlsrud)
  6. PFP Update – (City Administer Crawford)
  7. Discuss Special Assessment Cap for Paving Reconstruction Projects – (Finance Director Klein)
  8. Digital Signage Update – (Commissioner Magnuson)

Adjourn

Agenda Available

10.3.2023 Finance Agenda

 The City Commission Meeting will begin on Tuesday, October 3, 2023 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/89189098368or listen by calling (1 346 248 7799) Webinar ID: 891 8909 8368.

Call to Order

Roll Call

Agenda items

  1. Commission Topics
    1. Commission Duties Review (President Carlsrud)
  2. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  3. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  4. Waste Hauler Permit. (Sanitation Supervisor Swart)
  5. Fire Extinguisher Services Financial Report.  (Fire Chief Magnuson)
  • KPH LD’s New Request. (City Administrator Crawford)
  • Discuss buyout of 446 8th Ave NE for $94,600 (assessed+10%) (City Administrator Crawford)
  • Codification of City Purchasing Policy. (Attorney Martineck)
  • Dupont Class Action Settlement – PFAs Water Litigation (Attorney Martineck)
  • Discuss Application for Transportation Alternatives Program Projects for Federal Fiscal Year 2026. (City Engineer)
  • Discuss Proposed Revisions to Valley City Urban Limits Boundary Map. (City Engineer)
  • Review Requested Electric Rate Increases. (Public Works Accountant/Manager Jacobson)
  1. Digital Signage. (Commissioner Magnuson)

Adjourn

Agenda Available

9.7.2023 Finance Agenda

The City Commission Meeting will begin on Thursday, September 7th, 2023 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/83706646294 or listen by calling (1 346 248 7799) Webinar ID: 837 0664 6294.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  3. Discuss continued use of Fargo Landfill. (Public Works Accountant Jacobson)
  4. Discuss Garbage Hook Truck out of commission. (Public Works Accountant Jacobson)
  5. Discuss ordinances to address parking ticket enforcement and alcoholic beverage license requirements. (City Attorney Martineck)
  6. Discuss Wildlife Management within city limits. (City Attorney Martineck)
  7. Review Cost Proposals for Audit Services – (Finance Director Klein)
  8. KPH Request to Forgive LD’s – (City Administrator Crawford)
  9. Personal Leave – Compare to State Annual Leave – (City Administrator Crawford)
  10. Issued conditional letter of map revision for the City of Valley City, ND, Case No. 23-08-0015R ­- (City Administrator Crawford)
  11. Discuss removing abandoned fuel tank located in street right of way in conjunction with street project. (City Engineer)
  12. 2022 Audit Report by Eide Bailly – (Finance Director Klein) Begins at 4:00 PM.

Adjourn