Minutes Available text with City of Valley City Logo above

1.16.2024 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, January 16, 2024



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Gulmon via Zoom, Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

Members Absent: Commissioner Magnuson

PLEDGE OF ALLEGIANCE

PROCLAMATION

The week of January 28 through February 3, 2024, was proclaimed as Catholic Schools Week.

APPROVAL OF AGENDA

Remove the Public Hearing regarding Ordinance Violations by the Captain’s Pub.

Remove Item B. on the Consent Agenda, Tree Trimming & Removal License Application for Strom Tree Service Inc. 

Commissioner Bishop moved to approve the changes, seconded by Commissioner Erickson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to Approve the Minutes from the January 4, 2024, Finance and Commission Meetings, seconded by Commissioner Erickson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Local Permit Application for a Raffle for Sanford Clinic of Valley City on February 2, 2024, at Valley City Town & Country Club.

Approve Application for Use of National Guard Building. Schindler Events. Mar 7 – 10, 2024.

Commissioner Erickson moved to approve the Consent Agenda, seconded by Commissioner Bishop.  Motion passed unanimously.

RESOLUTION

RES 2438 A Resolution Regarding Participation in Funding for a Bureau of Reclamation WaterSMART Grant Project. Grubb, project manager with AE2S discussed the Grant provided by the Bureau of Reclamation and shared that it is geared towards Energy & Water Sustainability. A very common application under this grant program is Water Meter Improvements.  Working with the Team here in Valley City they determined that a project to replace 600 Water Nodes would be a good candidate for this grant and assist Valley City in the funding of the replacements with 50% cost share funding.  The total cost estimate for the project is $101,304.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

RES 2439 A Resolution Creating Paving Improvement District No. 129. City Engineer Petersen explained that this project is a combination of project corridors that were sealed in the past 7 to 10 years that have been over laid or reconstructed.  All projects on the map except the 6th St Project and the 5th Ave NW Project are identified as Projects that would not be Special Assessed.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

ORDINANCE

ORD 1147 Approved First Reading of Ordinance 1147, an Ordinance to Amend and Reenact Sections 12-02-02. 12-02-03, 12-02-06, and 12-02-08 Related to Junk. Junk Vehicles and Abandoned Vehicles on Public Property. City Attorney Martineck shared that this Ordinance will not change the process for junk vehicles on private property but adds a provision if a vehicle is red tagged for being a junk vehicle or an unregistered vehicle on the public right of way or public parking lot. There would now be some enforcement and the vehicle can be ticketed or towed if the issue is not taken care of.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

NEW BUSINESS

Approve Task Order Master Services Agreement with AE2S. Approve the master service task order agreement between the City of Valley City and the Engineering firm AE2S.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Task Order No. 1 – Valley City General Engineering Services with AE2S. Grubb shared that this is for Instrumentation & Controls work needed as well as other items at the Water Treatment Plant. This is not an exclusive Agreement. It is for $5000 per year for 3 years but the City will only be billed for what is actually used.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Task Order No. 2 – Valley City WaterSMART Grant Application with AE2S. Grubb explained that this Task Order is for the more specific effort of the Grant Application process that was approved with Resolution 2438. With this order the City will now have the template and editable form to pursue future grants.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Consider the Visitor’s Committee Recommendation to Approve the Image Enhancement Grant for Arc of Barnes County Thrift E Shop up to $7500. The Visitor’s Committee recommends approval of this Grant. These funds come through sales tax dollars collected.  

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Depositories for City Funds which meet the Pledge of Securities Requirement. 

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Amendment to City Engineering Agreement and Task Order. City Engineer Petersen explained that this Agreement & Task Order is for the City Engineering Agreement between the City of Valley City and KLJ Engineering. This is to extend the 3-year term that expired on the previous agreement on 12.31.2023. This amendment is to extend the agreement for an additional 3 years to 1.1.2027.This does include an increase from $87,000. to $90,000. per year. This is a “not to exceed” amount.The agreement also includes Moore Engineering as a subcontractor.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call Vote: Bishop – Aye, Gulmon – Aye, Erickson – Nay, Carlsrud – Aye, Motion Approved.

Accept Main Street Outlet Vault Project. City Engineer Petersen shared that this is the Storm Sewer Discharge Vault on Main Street down by the Elks building. Work was completed in the September timeframe but just had the final closeout and inspection with Public Works.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Discussion on the North Dakota Department of Environmental Quality – Water Service Line Inventory. City Engineer Eslinger explained this project has three components: historical records revue, customer survey and a sample site plan. He handed out a flyer and postcard sample that will be sent to the residents of Valley City explaining that there is a Water Site Inventory Revue happening. This Survey will be starting in February and will require a response by Valley City Residents about what their water lines are made of. Education of Residents about the survey will be very important.  

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Ice Storm Disaster Declaration and that the City is working feverishly at collecting the proper paperwork which is due 1.17.2024. David Wick has reached out and reported that he was not aware of the notifications for some of the properties and that he is working on getting that cleaned up. He will be working with Fire Chief Magnuson. Currently there are several projects that the City is working on in preparation for this summer. On the RFQ preliminary piece we are interviewing the three finalists to select the architect for the Public Service Center.

Commissioner Bishop explained that when he receives an anonymous letter in the mail it goes straight to the shredder. If you sign your letter, he would be more then willing to sit down and discuss your concerns. 

Mayor Carlsrud thanked all the city employees for their work during the Ice Storm. He was complimented by a colleague on how well the City of Valley City handled the Storm. Reminder, during these cold spells, try not run extra appliances and to be mindful during peak electrical usage times.

ADJOURN

Meeting was adjourned at 5:53 P.M.

Minutes Available text with City of Valley City Logo above

1.4.2024 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Thursday, January 5, 2024



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add N5. Approve Motion to Ratify and Extend the Winter Storm Disaster Declaration.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the December 19, 2023, Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector and Finance Director.

Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl Inc on February 24, 2024, at the Eagles.

Approve Renewal Application for 2024 Tree Trimming and Removal Service Renewals for Kieffer Tree, LLC.                      

Commissioner Bishop moved to remove Item B. Approve 2024 Application to Operate Mobile Home Park Renewal for Viking Drive Estates and add to New Business as Item N6, seconded by Commissioner Gulmon.  Motion passed unanimously.

Commissioner Gulmon moved to approve the Consent Agenda as amended, seconded by Commissioner Magnuson.  Motion passed unanimously.

PUBLIC HEARING

Public Hearing on Dangerous Building located at 1318 9 St SW.

President Carlsrud Declared the Public Hearing Open.

Sarah Hanson spoke on the Property and requested an Extension until May 31, 2024.

Commissioner Magnuson motioned to Close the Public Hearing, seconded by Commissioner Bishop. Motion passed unanimously.

Commissioner Erickson moved to Table the Hearing on this Topic Indefinitely, Seconded by Bishop. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,488,773.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Appointing Joe Tykwinski to Replace Joe Faure on the Valley City Planning & Zoning Commission.

Commissioner Magnuson moved to approve Appointing Joe Tykwinski to a New Term on the Valley City Planning & Zoning Commission as the Extra Territorial Position from 2024 to 2028, seconded by Commissioner Bishop. Motion passed unanimously.

Approve updates to Employee Policy Manual.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon Motion passed unanimously.

Approve Gaming Site Authorization: Fraternal Order of Eagles Arie 2192 for Jimmy’s Pizza Location beginning January 4, 2024.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Motion to Ratify the Winter Storm Disaster Declaration and Extend until Rescinded.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve 2024 Application to Operate Mobile Home Park Renewal for Viking Drive Estates.

Commissioner Bishop moved to approve as stated, seconded by Commissioner Gulmon.

Commissioner Bishop moved to amend the motion to: Approve license on condition that on or before April 15, David Wick provides plan and budget for repair of mobile home park drainage and road project, and must commence plan no later than May 7, seconded by Commissioner Gulmon. Amendment Carried.

Commissioner Bishop moved to approve as amended, seconded by Commissioner Gulmon. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford started with a thank you to the City, every Department & every Employee who helped in any way with the Ice Storm Emergency. Amazing to watch these Teams come together for their town. Thank you to the Local Radio & News Paper for sharing the information and helping to get the information out to the Public. Please know that this cleanup is a work in progress and that it will take time.  Please be patient. Note, if you missed getting your branches to the boulevard before the City cleaned your area, they are not going back through. You will need to haul your branches to the site. Please continue to call in if you see a tree down in the street or on an electric line, an electric line down, a streetlight is out or any other hazard, even after hours.

Finance Director Klein shared that City Hall has Election Packets ready for any person interested in running for City Office. Elections will be held in June 2024. Any Candidate may start circulating petitions for signatures as of January 1, 2024.

City Assessor Current wanted to remind all about the 2024 Property Tax Credit for your Primary Residence. It is a simple online process, but you can also stop in the Office, and she will assist you with completing the application. With in the first 48 hours, over 10,000 people applied.

Commissioner Gulmon updated all on the Financial Budgets that seem to be on track for staying in budget for 2023. Overall, it looks to have been a good year.

Commissioner Bishop thanked all for their help during the Ice Storm.

President Carlsrud wanted to remind all who are hauling their branches out to try and keep them in piles and not so spread out, try keeping an area clear for safe driving in and out. Thank you to all the Departments and Staff for keeping the City going during the Ice Storm. As Residents, we are blessed to have such dedicated Crews working for us.

Adjourn

Meeting was adjourned at 5:28 PM.

Minutes Available text with City of Valley City Logo above

12.19.2023 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, December 19, 2023

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

Members Absent: Commissioner Magnuson

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the December 5, 2023, Finance and Commission Meetings and the December 12, 2023, Special Commission Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

  1. Approve Application Renewal for Permit to Sell L.P. Gas from the following:                                             
    1. Petro Serve USA #071
    1. Petro Serve USA #072
    1. CBF Oil Inc. dba Kotaco
    1. Loves Travel Stop #849
  2. Approve Application for Vehicle for Hire License Renewal for South Central Adult Services.                  
  3. Approve Application to Operate Mobile Home Park Renewals for the following:                                       
    1. Sunrise Trailer Court
    1. Plecity Park – RNR Development
    1. Frog Town Trailer Court
  4. Approve Application for Tree Trimming and Removal Service Renewals for the following:                      
    1. Ross’ Tree Service
    1. Pine Country Nursery
    1. Ground to Sky
    1. Johnny B’s Trees
  5. Approve Raffle Application for Student Nurse Organization for 3/26/2024 at VCSU.                                
  6. Approve Public Hearing on Alcoholic Beverage License Violations – Corey Breswick dba Captain’s Pub.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

RESOLUTION

Resolution 2410, a Resolution to Amend the Master Fee Schedule – Special Meeting Fee of $25.00.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

NEW BUSINESS

Approve Public Works 2024 Operating and Capital Budgets. 

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Move to Table the Application to Operate Mobile Home Park Renewal for Viking Drive Estates to January 4, 2024, Commission Meeting.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported now that the 2024 Budget has been approved, we will be working on getting notices out on the rate increases. Some of these increases will take effect in January and the others in February giving people time to prepare. We are also working on the end of the year items and prepping for the new projects coming up in 2024.

City Assessor Current shared information on the flyer that was included in your property tax statements. You may apply for up to a $500.00 tax credit on 2024 property taxes. The website is tax.nd.gov/prc.

Fire Chief Magnuson gave an update on the Water Rescue this past weekend. He shared that the water/ice is not safe. Do not let your loved ones play on the ice.

Police Chief Horner talked about Santa Cops and Kids Night that would be taking place on December 20, 2023. They have volunteers set up to wrap & the Officers are ready to help the kids with their Christmas Shopping. This is a great event for all involved.

Commissioner Gulmon used the water rescue incident to remind all how fortunate we are to have the First Responders who are willing to put their Lives at risk for us. Special Thanks to those Responders.

Mayor Carlsrud ended the meeting with Blessed Holiday Wishes to all.

ADJOURN

Meeting was adjourned at 5:15 P.M.

Minutes Available text with City of Valley City Logo above

12.12.2023 Special Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, December 12, 2023

 

CALL TO ORDER
President Carlsrud called the meeting to order at 12:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF CONSENT AGENDA

Approve Local Permit for Raffles: Parents of Seniors on 12/12/23 and 12/19/23 at the VCPS HAC.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12.02 PM.

Minutes Available text with City of Valley City Logo above

12.5.2023 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, December 5, 2023



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add D, Consent Agenda. Approve Sale of Transformer to UTB Transformers for 20,000.00.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the November 21, 2023, Commission Meeting and the November 28, 2023, Special Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Sanitation Supervisor, Electrical Superintendent, Fire Chief, Operations Supervisor, City Administrator and Finance Director.

Approve Contractor Application for Bob’s Excavating LLC of Valley City, ND.

Approve Public Hearing for Dangerous Building at 1318 9th St SW.

Approve Sale of Transformer to UTB Transformers for 20,000.00.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

RESOLUTION

Resolution 2432, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. UGP-2-990(067), PCN 23951 [Paving Imp. Dist. No. 128, Watermain Imp. Dist. No. 105 and Sanitary Sewer Imp. Dist. No. 69].

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution 2433, a Resolution Establishing Water Utility Rates.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Resolution 2434, a Resolution Establishing Sewer Utility Rates.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Resolution 2435, a Resolution Approving Plat of Tall Jacks Addition to the City of Valley City.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Resolution 2436, a Resolution Approving Plat of TC Subdivision to the City of Valley City.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,485,229.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Final Payment in the amount of $78,071 and to Close Out Consolidated Sewer & Water Improvement District No. 59 (Nextera).

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Amendment to Task Order for Construction Engineering for Consolidated Sewer & Water Improvement District No. 59 (Nextera) in the amount of $37,190.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford discussed the Updated Infrastructure Plan that the Departments have been working on and what the next 4 to 10 years looks like for projects. They have been working diligently on determining what will be best for the different areas and keeping in mind the money that will be needed. This is a great plan, in place and in writing, that can be used when making decisions. This process was started over a year ago and now they are able to use it to make fiscally responsible decisions on projects that best help the City. The Public Works Budget has been put in place and will be approved at the next meeting; several Departments made substantial cuts in several areas to make this budget work. Thank you to those Departments.

Finance Director Klein thanked Gary Jacobson for all the time he has spent on the Public Works Budget as well as Brandy Johnson & Judi Hintz for doing a great job with the new positions and changes.

Public Works Accountant Jacobson gave a quick update on working with FEMA for the 2022 flood. There are a few projects still on going. There are only 2 projects that are not paid for as of yet, they are the Management Costs and Donated Resources. Both of these projects are still in the pipeline to be paid. All other projects have been paid for.

Commissioner Gulmon wanted to commend that Staff and Department heads for the significant expenses cut out of the final Public Works Budget. He also shared an update on the Financials through the end of October. Sales Tax, Food & Beverage Tax and Occupancy Taxes are all up from last year.

Commission Erickson reminded the Citizens that you can bring your rough canister racks in and get rid of them. Also, with Christmas coming, the Transfer Station will be open from December 26 to December 29 for you to bring your extra household garbage out to the Landfill and dispose of at no cost. There is a 100lb limit per residence. Please recycle your cardboard prior to hauling out your garbage.

Commissioner Magnuson gave a special Thank You to all who participated in the Parade of Lights. It was a wonderful event attended by many and the lights were beautiful. Also thank you to the Fire Department and their makeshift firepits around town.

President Carlsrud gave a quick shout out to all the folks involved in the Christmas lighting around town. Continuous positive comments come in from Citizens and Visitors about the nice job our folks have done with the Christmas Lighting. Thank you to the Firefighters for their fundraising that they do and then share with the Community. Most recently, they helped purchase the new Zodiac Rescue Boat with over $32,000.00 coming from their fundraising efforts. Thank you to the Commissioners for serving and to all the Employees for all the work that they do on behalf of our Citizens.

Adjourn

Meeting was adjourned at 5:25 P.M.

Minutes Available text with City of Valley City Logo above

11.28.23 Special Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, November 28th, 2023



President Carlsrud called the meeting to order at 12:10 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop

Members absent: Commissioner Erickson, Commissioner Gulmon

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

NEW BUSINESS

Approve Special Alcohol Beverage Permit for The Labor Club for Friday, December 1, 2023 at the NDWS South Building.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:12 P.M.

Minutes Available text with City of Valley City Logo above

11.21.23 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, November 21, 2023



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

OATH OF OFFICE FOR POLICE OFFICER BRIAN HAGER

PROCLAMATION FOR SMALL BUSINESS SATURDAY

APPROVAL OF AGENDA

Add NB11. Approve Proposals for Police Department Vehicle.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the November 7, 2023, Commission Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Raffle Permit Application for the Following:

  1. Education Foundation for VCPS 11.30.2023 at the HAC
  2. Student Chapter of the Wildlife Society 2.13.2024 VCSU
  3. VCSU American Fisheries Society Student Subunit 2.13.2024 at Rhoades Science Center
  4. Valley City State University Foundation 12.1.2023 at the Eagles

Approve 2023-2024 Contractor License Application for Robert Gibb & Sons, Fargo ND

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

RESOLUTION

Resolution 2431, A Resolution Amending Infrastructure Renewal and Replacement Fees.

Commissioner Magnuson moved to approve adding $1.00 to any account that has water service and $1.00 to any account that has electrical service for both Residential and Commercial customers and to review the infrastructure charge on an annual basis, seconded by Commissioner Bishop. Motion passed unanimously.

NEW BUSINESS

Consideration for Appropriating Back the Blue Funds.

Commissioner Bishop moved to approve seconded by Commissioner Magnuson for $19,871.00 to be used and allocated for Law Enforcement Officers. $11,000.00 will be allocated for retention bonuses, $5000.00 will be allocated for new recruitment bonuses, the remaining funds will be used for tuition payments.  Motion passed unanimously.

Approve Salary Schedule Amendment to Include Water Plant Operator III with B23 Classification.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Appoint Construction Management At-Risk Selection Committee. Commissioner Bishop moved to approve, seconded by Commissioner Erickson to appoint the CMAR selection committee as follows: Gwen Crawford- City Administrator, Chad Petersen – City Engineer, Architect- Architect that is selected through the RFQ process, Licensed Contractor-Tim Durheim.

 Motion passed unanimously.

Accept Project No. SU-CVD-2-990(061), PCN 23233-12th St N/8th Ave SW – Mill & Overlay/Turn Lane Improvements.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Accept Project No. UGP-2-999(051), PCN 22280-Main Street/Central Ave Urban Grant Project.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Amendment to Task Order for Preliminary Engineering for NW Water Tower Study to include zone 8.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson

Roll call vote: Gulmon – Aye, Bishop – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye. Motion approved. 

Approve Design Engineering Task Order for 2024 Seal Coat Improvements.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll call vote: Bishop – Aye, Magnuson – Aye, Erickson – Nay, Gulmon – Aye, Carlsrud – Aye. Motion approved. 

Approve Design Engineering Task Order for 2024 Sanitary Sewer Point Repair/Manhole Replacement Project.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll call vote: Magnuson – Aye, Erickson – Nay, Gulmon – Aye, Bishop– Aye, Carlsrud – Aye. Motion approved. 

Approve Preliminary & Design Engineering Task Order for Project No. TAU-2-990(066), PCN 23917 – Winter Show Road Shared-Use Path.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll call vote: Erickson – Nay, Gulmon – Aye, Magnuson – Aye, Bishop– Aye, Carlsrud – Aye. Motion approved. 

Approve 2024 Board Meeting Schedule as follows: Tuesday January 2nd will be Thursday, January 4th, Tuesday March 19th will be held Monday, March 18th and Tuesday May 7th will be Monday, May 6th. The Planning & Zoning Meeting will be moved from Tuesday April 9th to Wednesday, April 10th.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Proposals for Police Department Vehicle.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon to accept the proposal for the Ford Explorer.

Roll Call Vote: Gulmon – Aye, Magnuson – Aye, Bishop– Aye, Erickson – Aye, Carlsrud – Nay. Motion Approved.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Viking Trailer Court the installation of the trailer park’s culverts and will return in the spring to finish seeding and the hydro mulch of the grass. They are putting down straw and mats to help with erosion. David Wick will be working on a budget for the plan to replace the pavement for next summer.

Working on the Public Works budget and seeing what we can do with capital budget items that are in need.

There is an open meeting at the HAC, being put on about a state & federal project for East Main St just outside of City Limits. Regarding the repair of the culvert in 2025.

Reminder about Small Business Saturday, Lighting of the Park as well as the Parade of Lights.

Fire Chief Magnuson wished all a happy thanksgiving & reminded all that turkey fryers are not to be used indoors. He also shared information on the Annual Fireman’s Dance this Friday night the 24th at 8:30PM at the Eagles. Free will donation so come on out and enjoy!

City Engineer Eslinger brought & shared the 2024 Calendars for the departments.

Mayor Carlsrud thanked all who worked on the budget. This year has been tough. Thank you to the Commissioners for working on their portfolios.  Happy Thanksgiving to everyone.

Adjourn

Meeting was adjourned at 5:50 P.M.

11.7.2023 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, November 7th, 2023


CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

Member Absent: Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add New Business Item 6. Approve Contract for Public Auction Services.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the October 17, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Contractor License for Dirt Dynamics, Fargo ND

Approve Raffle for Sheyenne Valley Friends of Animals, December 15, 2023 at Handy Hardware

Approve Raffle for ND Hereford Assn, December 2, 2023 at the ND Winter Show Building

Approve Parade for VC Area Chamber of Commerce Parade of Lights, November 25, 2023 at 6pm

Approve Block off the Street Application for the VC Area Chamber of Commerce Parade of Lights, November 25, 2023 from 2pm until 9pm, Event is from 4pm until 9pm

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

ORDINANCE

Second and Final Reading of Ordinance No 1145, an Ordinance to Amend and Reenact Section 5-03-11 of the VCMC related to disposition of owner-surrendered animals. There are no changes to the Ordinance.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Second and Final Reading of Ordinance No 1146, an Ordinance to Amend and Reenact Sections 15-05-01 and 15-05-04 of the VCMC related to use of City Dumpsters. There are no changes to the Ordinance.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

RESOLUTION

Resolution 2427, A Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 128. Finance Director Klein reported that we did not receive any protests on this project. A NW Reconstruction for 2024 map was included in the materials. An Informational Meeting was held on October 16, 2023 with no attendees. Protests were due on November 6th and we did not receive any protests.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Resolution 2428, A Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 128, Watermain Improvement District No. 105, Sanitary Sewer Improvement District No. 69. City Engineer Petersen shared that this project is scheduled to be bid through the NDDOT on November 17th. The total estimated construction cost is approximately 4 million dollars. We did receive approximately 2.63 million dollars from Urban Grant Funds through the NDDOT. We will be requesting approximately 550 thousand dollars of funds through the Department of Water Resource for the water main replacement portion of the project. The Final Plans & Specs are on file at City Hall.  

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Resolution 2429, A Resolution Approving Urban Limits Boundary for City of Valley City. City Engineer Petersen reported this is a paper trail catch up as you previously approved the Urban Limits Boundary at the last Commission meeting. The NDDOT requires this in the form of a Resolution so requesting the approval of this Resolution for the Urban Limits Boundary as per the map.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Resolution 2430, A Resolution Approving Use of Construction Management At-risk Delivery Method for New Public Works Service Center. City Administrator Crawford is asking for approval of the use of Construction Management At-risk Delivery Method for the New Public Works Service Center that will go along with them being the General Contractor and also the way to help with the process to go get all the bids, instead you go through this process and they get all the fees together and end up with 1 rate.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $ $2,405,467.61. Finance Director Klein reviewed the October Expenditures.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Preliminary & Design Engineering Task Order for Project No. UGP-2-990(068), PCN 24181-2025 Urban Grant Reconstruction Project. City Engineer Petersen reminded the Commissioners that the City was awarded 2.99 million dollars in Urban Grant Funds for the reconstruction of 2nd ST N from 3rd Ave NW to 4th Ave NE as well as 3rd Ave NE from Main ST to 2nd St. We requested that this project be programmed for planned delivery August of 2024. In reviewing other projects adjacent to the project corridor, specifically along the 4th Ave NE. You may recall that we have had several watermain breaks in the area. As this was a high priority for Public Works to get that watermain replaced we requested to the DOT that they add 4th Ave NE & 1 additional block of 2nd St NE to the project. The request before you are the preliminary design and engineering for the described project. A proposed bid opening in November of 2024 for anticipated construction in 2025. They will do the survey now through the spring, get the environmental documentation, cultural work and the public involvement done over the winter months. Design Engineering will be done from the Spring through August of 2024 time frame. This will be bid through the NDDOT possibly next November.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Roll Cal Vote: Commissioner Gulmon – Aye, Commissioner Magnuson – Aye, Commissioner Erickson – No,

President Carlsrud – Aye. Motion Carried.        

Approve RFQ for Architect for Pre-Design Services for the Service Center. City Administrator Crawford asked, as required by Century Code, we have to approve an RFQ for the Architect for Pre-Design Services for the Service Center.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve MOU (Memorandum of Understanding) with VCSU for Emergency Management. There were no changes to the Memorandum, just a new signature was needed so must again be approved by the Commission.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve MOU with VCSU for Campus Safety. There were no changes to this Memorandum, just a new signature was needed so must again be approved by the Commission.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Contract for Public Auction Services. City Administrator Crawford shared this has to do with the extra items the different departments throughout the City had. There will be an online auction, with the details being printed twice in the newspaper, then the online auction will be held. The smaller items will be sold the first week, there will be a set date, and larger items, some with reserves, will be the second date. The other piece to this is that the Auction Service is responsible for all the advertising, listing, photos and descriptions. There will also be a time that the Public will be able to walk through and see the items.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford started off with the Construction Project on 2nd Ave NE. Basically they will continue working on the project this week and next. If the weather holds out, they hope to have the sidewalks completed, signs installed and other things completed. The goal would be to have it ready to go by the end next week, so November 18th. There are still items that need to be checked on but will update after the next construction meeting. Check social media and the website for the latest update. On Wednesday, November 15th City Administrator Crawford will be representing the midsize cities at a Committee Hearing on Retirement in Bismarck. Also, continuing to work on a lot of grants. There are some new Transportation Grants that we will be working on for the 2025 projects. There are also some Electrical Grants that just came up so working on getting them completed.

Finance Director Klein shared that every November we send the annual installment for Special Assessments to the County. If you have any questions on the special assessments come to the Auditors Office at City Hall. Please do not reach out to the County. You will also find a list of remaining balances of special Assessments at ValleyCity.US.

City Assessor Current updated the Commissioners on what she has been working on. About 320 homes were visited and reviewed this summer. A lot of people have been in the office inquiring about the Homestead Credit with 39 new people signing up.  Valley City has over 167 people currently signed up. The State reimburses us for the credit. Houses are still selling well, there were 72 sales this year. Prices seem to be staying high, but sales have slowed.

Commissioner Gulmon shared the Financial report through the end of September. Very positive report with revenues outpacing expenses in both the General Government and Public Works. Sales Tax is down 1.5% compared to the numbers from last year. Food & Beverages Tax is up 7.5% over last year. The Occupancy Tax is up 11% compared to last year

Mayor Carlsrud thanked all the city employees for their work especially with the change in season and all that comes with that. If you have not been to the Vo-Tech Center, go up and take a tour. They do some amazing things there. Please Thank a Veteran this weekend and a “Special Thank you” to our Veterans. Be careful to all the Deer Hunters out there as well. Enjoy the weekend.

ADJOURN

Meeting was adjourned at 5:27 P.M.

Minutes Available text with City of Valley City Logo above

10.17.2023 Commission Minutes

CALL TO ORDER

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Member absent: Commissioner Magnuson.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Deputy Auditor Johnson.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add Resolution 2426

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the October 3, 2023 Finance and Commission Meetings, seconded by Commissioner Gulmon.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Application for Use of National Guard Building. Schindler Events. Nov 30 – Dec 3, 2023.

Approve Application for Contractor License. Priority Contracting, Fargo ND.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance No. 1142, an Ordinance to Amend and Reenact Section 1-01-16 of the Valley City Municipal Code Relating to Purchasing.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Second and Final Reading of Ordinance No 1143, an Ordinance to Amend and Reenact Section 4-01-01 of the Valley City Municipal Code Relating to Owners of Premises Licensed for Retail Sale of Alcoholic Beverages.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Second and Final Reading of Ordinance No 1144, an Ordinance to Amend and Reenact Section 14-35-12 of the Valley City Municipal Code Relating to Enforcement of Parking Tickets.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance No. 1145, an Ordinance to Amend and Reenact Section 5-03-11 of the VCMC related to disposition of owner-surrendered animals.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve First Reading of Ordinance No. 1146, an Ordinance to Amend and Reenact Sections 15-05-01 and 15-05-04 of the VCMC related to use of City Dumpsters. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

RESOLUTION

Approve Resolution 2422. A Resolution establishing new rates to provide the receipts to fund necessary operations and expenses of the electric utility department of the Public Works Department of the City of Valley City for 2024.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Approve Resolution 2423. A Resolution Amending the Master Fee Schedule. This Resolution amended the Master Fee Schedule with an updated pricelist for Fire Extinguisher Service and Materials and a $50.00 fee for a Zoning Compliance Letter.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Resolution 2424. A resolution approving plat of Sheyenne Valley School Addition.

Commissioner Gulmon moved to approve with conditions presented being met, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2425, a Resolution to Sell Real Property at Private Sale. NDDOT is purchasing approximately 1000 square feet to expand it’s right of way for the purpose of additional drainage along I-

94. The purchase price is $650.00 for a portion of the NW ¼ of the SE ¼ of Section 29, Township 140N, Range 58W, in Barnes County.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Resolution 2426, a Resolution Establishing Rates and Fees for Solid Waste Service.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

NEW BUSINESS

Approve Property Buyout of 446 8th Ave NE for $94,600 which is 110% of the assessed value of $86,000.

Commissioner Bishop moved to approve with conditions presented, seconded by Commissioner Gulmon. Motion passed unanimously.

Request for Funding Considerations from the Valley City-Barnes County Development Corporation.

  1. Approval to redirect funds already approved and to add an additional $62,500.00 in funds.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

  • Use a dollar for dollar match and make this available to more Employers in the area when hiring and bringing new people to Valley City and Barnes County.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

  • Annual request for small projects that the VCBCDC handles throughout the year.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

  • Funds are used for Parks in the Area and Community projects.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Site Authorization for North Dakota Winter Show at the ND Winter Show Event Center South Exhibit Building in December 2023 and March 2024.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Task Order for Construction Engineering for Phase 2 NW Storm Sewer Reconstruction Project (Paving 126, Sanitary 68, Storm Sewer 55 and Water Main 104). This project will start in 2024 but with the long lead time in ordering materials, they would like to get started as soon as possible.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call:          Bishop-aye       Erickson-nay    Gulmon-aye     Carlsrud-aye    Motion passed.

Approve 2023 Valley City Urban Limits Boundary Map. Looking for approval from the City Commission as the North Dakota DOT has already looked at this and is now out for review from Federal Highway in parallel to the approval from the City Commission.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC, on October 21 from 10:00 am to 3:00 pm.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford talked about the base layer of pavement that was laid. This is just the first step. Still waiting for the lowering of the vaults before Border States returns to complete the project. Mr. Wick shared with City Administrator Crawford that most of the materials they were waiting for are in and that they are planning on starting installation. He will update again prior to the November 7, 2023 Finance and Commission Meeting.

Fire Chief Magnuson reported on the Active Shooter Training Drill that will be happening on October 18. Last week was Fire Prevention Week and several tours were given to the Kids in the Community. The Fire Department will also be out on Halloween giving glow stick to the Trick or Treaters.

Police Chief Horner talked about the Active Shooter Training as well. Roads around the High School and Rec Center will be blocked off between 1:00PM to 4:00PM. They hope to have everything completed by the end of the day. Looking forward to showing where the Department excels and what they learn from the training. 

Commissioner Gulmon thanked everyone who assisted in the planning of this Active Shooter Training. Looking forward to seeing the results.

Mayor Carlsrud gave a big thank you to all the employees.

ADJOURN

Meeting was adjourned at 5:44 P.M.

Minutes Available text with City of Valley City Logo above

10.3.2023 Commission Minutes

CALL TO ORDER

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Bishop, Commissioner Magnuson

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Move N1 and Oath of Office. Add N6. And N7.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the September 18, 2023, Commission Meeting and the September 26, 2023, Special Meeting Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director.

Approve 2023-2024 Application for Contractor License for Allstar Construction Residential Operating Company, LLC. Contingent on Insurance Certificate listing Valley City as certificate holder. 

Approve 2023-2024 Renewal Application for Contractor License for Scherbenske Inc.

Approve Raffle Application for St. Catherines School Fall Auction on November 11, 2023 at the Valley City Eagles.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

NEW BUSINESS

Appoint Chief of Police Nicholas Horner.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Roll Call Vote:

Erickson – Nay   Bishop – Aye    Magnuson – Aye    Gulmon – Aye    Carlsrud – Aye

OATH OF OFFICE

President Carlsrud swore in Nicholas Horner as Police Chief.

PUBLIC HEARING

Public Hearing Regarding Special Assessment Projects:

Paving Improvement District No 123, Water Main Improvement District No 102, Sanitary Sewer Improvement District No 66 – 6 St NW Reconstruction

Paving Improvement District No 124 – 12 St N Mill & Overlay

Paving Improvement District No 122 – East Main St Seal Coat

President Carlsrud declared the public hearing open.

There were no protests.

Commissioner Magnuson motioned to close the public hearing, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No 123, Water Main Improvement District No 102, Sanitary Sewer Improvement District No 66, Paving Improvement District No 124, and Paving Improvement District No 122.

Commissioner Bishop motioned to approve assessments as presented, seconded by Commissioner Magnuson. Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance 1141, an Ordinance Adopting the 2024 City Budget.

Finance Director Klein reviewed the updated value of a mill computed by the county which is $22,546.00. Increased the amount levied for the Library by $1000.00, new amount for the Library is $181,600.00. Total amount levied is $1,735,000.00.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance No. 1142, an Ordinance to Amend and Reenact Section 1-01-16 of the Valley City Municipal Code Relating to Purchasing. City Attorney Martineckstated that this policy needs to be put into code to have the force of law backing it. By putting our policy into code, it allows Valley City to continue to do what we are already doing.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance No 1143, an Ordinance to Amend and Reenact Section 4-01-01 of the Valley City Municipal Code Relating to Owners of Premises Licensed for Retail Sale of Alcoholic Beverages. City Attorney Martineck explained that the definition of “Owner” should be removed from code. There is no reason to have it defined.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve First Reading of Ordinance No 1144, an Ordinance to Amend and Reenact Section 14-35-12 of the Valley City Municipal Code Relating to Enforcement of Parking Tickets. City Attorney Martineck discussed the changes to the current Parking Ticket Enforcement and the proposed changes in this Ordinance.  

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

RESOLUTION

Approve Resolution 2420, A Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 128, Watermain Improvement District No. 105 and Sanitary Improvement District No. 69. Engineer Petersen reported that this is the resolution part of the project for Special Assessments.  Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2421, A Resolution Declaring Necessity of Improvements in Paving Improvement District No. 128. Engineer Petersen reported that this will start the 30-day protest period of the project. There will be a public informational meeting held during this period.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,862,579.66.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion approved unanimously.

Approve Site Authorization for ND Wildlife Federation at the VC Eagles on April 6,2024.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion approved unanimously.

Approve First Addendum to Landfill Use Agreement with VC.

Public Works/Account Manager Jacobson reported on the Landfill Use Agreement with Fargo. This will extend our current agreement while we work through this search.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion approved unanimously.

Approve Cost-Share Agreement with the Department of Water Resources Consolidating Permanent Flood Protection Projects. Finance Director Klein explained that this is just a consolidation of the current projects.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion approved unanimously.

Approve Change Orders for 2nd Ave NE/3rd St NE Reconstruction Project # SU-CRP-CPU-2-990(062). City Administrator Crawford discussed the change orders for this project. The electric utility manholes that needed to be replaced, these funds, $24,630.00, will come out of the Electric Fund. $13,770.00 for the drainage modifications near the Police Department. The current drainage needed to be corrected and joined into the storm sewer system. The final change orders for $18,602.00 are the vaults found in the sidewalk area by the ARC.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion approved unanimously.

Approve Change Order No. 2 for Consolidated Sewer & Water District No. 59.

City Administrator Crawford shared that after receiving more information on the project we are looking at decreasing 12 days of LDs and approving the change orders for $11,016.97.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion approved unanimously.

CITY ADMINSTRATOR REPORT

Congratulations to the Electric Department who received the 2023 WattStar Award at the MRES Conference for their Christmas Tree Lighting and Celebration in Valley City.  Mr. Wick reported that there is progress in the area at Viking Court, the contractor should complete the installation in 2 – 3 weeks once all the supplies are available. An update was given on the street project happening on 2 Ave NE.

CITY ATTORNEY REPORT

With the appointment of Chief Horner and another Officer leaving, the Valley City Police Department is now down 2 Officers and will be hiring. ChiefHorner will be covering shifts until the positions are filled.

CITY UPDATES & COMMISSION REPORTS

Fire Chief Magnuson wanted to remind all that Fire Prevention Week starts on October 8. Please check your smoke detectors and remember to Thank a Fire Fighter or First Responder for all that they do as well as their Families and Employers. Battle of the Badges will be taking place October 10 and 11 at Stoudt/Miller. Donate and vote Team Fire!

Police Chief Horner wants to remind all to be safe and alert as people are out and about trying to enjoy this last bit of nice weather. Battle of the Badges, donate and vote Team Law!

Engineer Petersen updated on the project currently taking place on 2nd Ave NE.

Engineer Eslinger reported that they did receive a signed contract from the Department of Environmental Quality for the water service line inventory. Moore will be working on that inventory.

Commissioner Gulmon gave a short review of the financials through August 31.  Sales tax is down compared to 2022.

Commissioner Bishop welcomed Nick and sent thanks to all the Fire fighters.

Commissioner Magnuson congratulated Nick and gave a thank you to the committee that gave their time to interview and find our new Police Chief.

President Carlsrud again welcomed and Congratulated Nick. Gave a thank you to those that served on the search committee for all your time. To all of the Employees thank you and proud of the work you do. Thank you to the Commissioners for their time.

ADJOURN

Meeting was adjourned at 4:44 PM.