Minutes Available text with City of Valley City Logo above

4.11.2023 Board of Equalization Minutes

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon, Commissioner Erickson.

Others Present:  City Attorney Martineck, Deputy Auditor Klein, City Administrator Crawford, Administrative Assistant Johnson, Assessor Current.

Deputy Auditor Klein read North Dakota Century Code sections 57-11-01, 03 and 07 pertaining to the duties of the Board of Equalization.

President Carlsrud declared the hearing open at 4:00 P.M. City Assessor Current reported the changes in property values within the city for 2023.  An overall summary was read and submitted. No property owners were present for requests and there were no written requests received in the Auditor’s Department.

pROPERTY tYPEcERTIFIED vALUESpROJECTED tOTALS 2022$ cHANGE% cHANGE
Residential land$40,007,300$41,608,400$1,601,1004.0%
Residential structure$240,438,400$255,234,900$14,796,5006.15%
Grand Total residential$280,445,700$296,843,300$16,397,6005.85%
     
Commercial Land$41,438,250$41,613,950$175,7000.42%
Commercial Structure$133,369,860$139,542,932$9,173,0724.63%
Grand total Commercial$174,808,110$181,156,882$6,348,7723.63%
     
agricultural land$98,700$105,700$7,0007.09%
GRAND TOTAL agricultural land$98,700$105,700$7,0007.09%
     
TOTAL MARKET VALUE$455,352,510$478,105,882$22,753,3725.00%

City Assessor Current stated 62 Notices of Increase were sent out.  The following property owners contacted City Assessor Current regarding the notice of increase for 2023.

pROPERTY OWNERREQUESTED CHANGE
Wesley & Natalie Wintch63-5150129 Lowered Value
Dave Zubrod Randie Meyer Tim Miller63-3450012 & 63-3440047 Lowered Value 63-0380401 Lowered Value No Changes

Commissioner Bishop moved to close the hearing, seconded by Commissioner Gulmon. The motion passed unanimously.

Commissioner Bishop moved to approve the assessment book as prepared by the City Assessor, seconded by Commissioner Gulmon. The motion passed unanimously.

Adjourn

The meeting was adjourned at 4:47 p.m.

Minutes Available text with City of Valley City Logo above

4.5.2023 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein Administrative Assistant Johnson.

Pledge of Allegiance

City Government Week Proclamation

Approval of Agenda

Remove O1; Add N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 20th, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for House Movers License Renewal for Carrington House Moving, Inc.

Approve Raffle Permit for the following:

VCSU Foundation on April 28th, 2023 at the Eagles.

VCHS DECA on April 19th, 2023 at VCHS.

St. Catherine’s Knights of Columbus on My 24th, 2023 at the Eagles.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1124, an Ordinance to Amend and Reenact Section 8-04-05 of the Valley City Municipal Code Related to Prohibited Sales of Tobacco Products.

Resolution

Approve Resolution 2407, a Resolution Declaring Sufficiency of Protest for Paving District 127.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Resolution 2408, a Resolution Approving Final Plans and Authorizing Engineer to Advertise for Bids for Paving 127.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2409, a Resolution Rejecting All Bids and Authorizing Engineer to Re-Advertise for Bids for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.

City Engineer stated only one bid was received for the project in the amount of $5,495,765.50, the engineer’s estimate was $4,092,620. Recommendation is to reject bid and rebid in the next few weeks giving the opportunity to start later this year or in 2024.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,577,832.72.        

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Consider Amendment to Easement Agreement with Al Dolliver.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Accept Quote for Mowing Services.

City Administrator Crawford stated with the quotes received, her recommendation is to go with Eek Ink Company.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Sale of Land in the NW Industrial Park.

Jennifer Feist stated the Development Corporation is requesting to enter into a purchase agreement to sell land in the industrial park.  The amount of the sale would be used to pay off the specials of $32,091 that any funds over and above that amount from the sale be retained by the Development Corporation to be invested in a project to build a manufacturing facility in the industrial park.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Purchase of Flatbed Truck.

City Administrator Crawford stated we were looking at converting the old pumper truck from the fire department into being a truck to haul flood supplies. Recommendation is to purchase the supplies needed to convert to the flatbed truck and sell the old one.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Advisory Vote for a Tobacco Products Ordinance.

Commissioner Magnuson stated there has been a lot of back and forth on this and instead of having five people make this decision, he is requesting to have it put on as an advisory vote in the next city election which would be about 14 months from now.

Motion is to move forward in preparing a document for election.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Roll Call:          Bishop-nay      Magnuson-aye  Erickson-aye    Gulmon-nay     Carlsrud-aye

Motion passed.

City Administrator’s Report

City Administrator Crawford gave our Public Works department, they have been doing a great job through all of this and we appreciate it. For those that would like to, we will be opening the Landfill from 7:30-4 for household trash due to the weather and us not being able to get everywhere.

As of right now we won’t know more about flood stats until after Easter.

City Updates & Commission Reports

Assessor Current gave a reminder of the Equalization meeting on April 11th at 4 PM.

Fire Chief Magnuson reported the annual fundraiser was amazing and thanked everyone. Thanks to the department members. There has been an enormous amount of rescue calls.

Police Chief Hatcher reported the roads are still closed and it is a $250 fine and puts a lot of different people in peril if you decide to go around those barriers.  Please stay home.  Thank you to VCSU for allowing those extra cars to park in their parking lot.

Commissioner Gulmon reported that the Finance Committee met to review finances through February and they look good. Cash reserves are above policy.  Waiting on FEMA reimbursement for the 2022 flood.  Snow removal budget for 2023 is almost or is exhausted.

Commissioner Erickson thanked the city crews for all their work.

President Carlsrud thanked all the employees for doing a great job.

Adjourn

Meeting was adjourned at 5:39 P.M.

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3.20.2023 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 7th, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permit for Kiwanis on May 1st, 2023 at the Eagles.

Approve Application to Block off 4th St NW from 2nd Ave to Central Ave, for Valley City Prom on April 29th, 2023 from 5:30 PM to 9 PM.

Approve Contractor Licenses for:

RJ’s Plumbing & Heating

Floor to Ceiling Carpentry and Repair

Approve Applications for Retail Tobacco Licenses at the following locations due to Dakota Plains buyout by Petro Serve USA #072

807 W Main St.

151 9th Ave NW

Approve Application for Permit to Sell L.P. Gas at 151 9th Ave NW due to Dakota Plains buyout by Petro Serve USA #072.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1127, an Ordinance to Amend and Reenact Section 14-06.1-06 of the Valley City Municipal Code Related to Fee for Unlawfully Entering Closed Road.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Accept Transfer of Land and Easement from Barnes County Water Resource District at Site of West End Lift Station and Booster Station.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Reconsider Motion to Approve Joint Power Agreement for SVACTC, and Approve Correct form of Agreement to Transfer the Area Career and Technology Education Center.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve 2023 Application to Operate Mobile Home Park for Frog Town Trailer Court.

Following the recommendation of the City Attorney and the City Administrator, Commissioner Erickson moved to approve with the condition that any zoning ordinance nonconformities be documented and recorded prior to issuing mobile home park license, seconded by Commissioner Magnuson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated there are discussions about the possibility of flooding however it is to early to know so at this time we are just updating all our information from things we learned last year.  Should know more next week.

We were notified that we won the Tree Growth Award.

Public Works Accountant Jacobson provided a status update on where we are working with FEMA for the flood of 2022.

City Assessor Current stated her notice of increase letters are going out.  Also, Smith Lumber’s paperwork wasn’t completed so the RZ tax incentive will be placed on hold.

Fire Chief Magnuson reported that the Fireman’s Fundraiser is on Saturday.

Mayor Carlsrud thanked all the city employees for their work.

Adjourn

Meeting was adjourned at 5:25 P.M.

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2.21.2023 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop via Zoom, Commissioner Erickson, and Commissioner Gulmon.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

Add N6.

Approval of Minutes

Commissioner Gulmon moved to approve the minutes from the February 7th, 2023 Finance and Commission Meetings with correction, seconded by Commissioner Erickson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permits for the Following:

VCSU Trap Shooting Club on April 27th, 2023 at VCSU.

Sheyenne Valley Friends of Animals on April 8th, 2023 at the Eagles.

Valley City Lions Club on March 21st, 2023 at the Eagles.

Approve Application for a Special Alcohol Beverage Event Permit from the Following:

Eagles Club on March 7th-12th from 11am-10pm at the Winter Show.

The Labor Club on March 4th, 2023 from 5:30pm-10:00pm at the Winter Show Concert.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1125, an Ordinance to Amend and Reenact Section 14-09-01 of the Valley City Municipal Code Related to Fee for Careless Driving Violation. 

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call:          Bishop-aye       Magnuson-aye  Erickson-nay    Gulmon-aye     Carlsrud-aye

Motion passed.

Approve Second and Final Reading of Ordinance 1126, an Ordinance to Amend and Reenact Section 4-01-27 of the Valley City Municipal Code Related to Open Sale or Possession of Alcohol in Public.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Erickson expressed his concerns with patrolling in alleys.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call:          Gulmon-aye     Bishop-aye       Magnuson-aye  Erickson-nay    Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2401, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 125.

Approve Resolution 2402, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 126. 

Commissioner Erickson moved to approve both resolutions, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Resolution 2403, a Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 125, Watermain Improvement District No. 103, Sanitary Sewer Improvement District No. 67, and Storm Sewer Improvement District No. 54. 

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2404, a Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68, and Storm Sewer Improvement District No. 55.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2405, a Resolution Declaring Necessity of Improvements in Paving Improvement District No. 127.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Resolution 2406, a Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 127.

Commissioner Gulmon moved to approve the bid, second by Commissioner Bishop.  Motion passed unanimously.

New Business

Appoint New Member to Planning and Zoning Commission to Fill Unexpired City Resident Term Ending on June 30, 2026. 

Tim Durheim and Ian Jacobson have both expressed interest in filling this position.

Commissioner Gulmon moved to have both candidates submit a letter of interest and qualifications by March 1st to be added to the next Finance and Commission Meetings, seconded by Commissioner Erickson. Motion passed unanimously.
Consider and Approve a Request for Funds to Support Business Expansion.

Jennifer Feist requested funds from the City Sales Tax dedicated to economic development for an expansion at John Deere Seeding.

Commissioner Gulmon motioned to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Main Street Champion Action Plan.

City Administrator Crawford stated they needed to change the number of pickleball courts before submitting.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Application for a Special Alcohol Beverage Event Permit for Cottonwood Cider House on March 8th, 2023-March 12th, 2023 from 11am-10pm.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Discuss Finance and Commission Meeting Material Distribution Process.

City Administrator Crawford requested the Commissioners input on how they would like to receive materials for the meetings.  Currently, some materials are not being submitted until the day of which does not give them time to review.

Consensus was made to experiment and find what works best.

Consider a 30-Day Extension for Moving the Garage that is Located at 636 East Main St. to 245 Secarse Dr.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated there is a lot of work going on preparing for the upcoming projects. HB2020 is looking promising.

Commissioner Gulmon reported that we received the second installment of Prairie Dog money for this biennium.

Mayor Carlsrud thanked all employees.  Reminded everyone to remove their vehicles from the street as we will be having snow removal with what the upcoming forecast is showing.

Adjourn

Meeting was adjourned at 5:56 P.M.

Minutes Available text with City of Valley City Logo above

1.25.2023 Special Commission Minutes

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

New Business

Approve Raffle Permit for Pat Malec Benefit on January 28, 2023 at the Eagles.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Adjourn

Meeting was adjourned at 12:02 PM.

Minutes Available text with City of Valley City Logo above

1.17.2023 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop and Commissioner Gulmon.

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the January 5th, 2023 Finance and Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Contractor License for the following:

 Enterprise Sales Co.

Next Signs, LLC

Breland Enterprises

Approve Raffle Permit for the following:

 VCPS Music Boosters on March 6, 2023 at the HAC.

Disabled American Veterans on the 2nd Tuesday of each month beginning July 1, 2023 through June 30, 2024 at the Eagles.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution

Approve Resolution 2389, a Resolution to Create Paving Improvement District No. 127 (W. Main St. Mill & Overlay). 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Discuss Costs and Special Assessments for NE Paving Reconstruction-2nd Ave/3rd St. NE.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported due to the amount of snow and weather we will no longer be selling sand salt to anyone because we will need it for our own stock.

Greg Horner is going to work with their football team to clear out the fire hydrants starting with people that are not able and go from there.

City Updates & Commission Reports

City Assessor Current reported Bobby Koepplin resigned from the PZ Commission so we will be posting to fill that soon.

City Engineer Chad Petersen reported they will be accepting bids Friday morning for the Main Street outlet by the Elks building.

Commissioner Gulmon thanked Clint and his staff for doing a great job with the amounts of snow fall we’ve gotten.

Commissioner Bishop thanked the emergency personnel for all they do.

President Carlsrud reported we have had about 30 inches of snow. It will likely take about 6 weeks without interruption to get it to where folks like it.  Sioux Falls had 15 inches of snow and were still windrowing the following week, during the day.

City Administrator Crawford added that our street lights are fine and they are timed out at 2 minutes so you are not sitting at them longer than that.  What we are finding is that the moisture and cold are causing the push buttons to get stuck They are under warranty so we will be replacing them. 

Adjourn

Meeting was adjourned at 5:20 P.M.

Minutes Available text with City of Valley City Logo above

1.5.2023 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon via Zoom.

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the December 20th, 2022 Commission Meeting and the December 21st, 2022 Special Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Contractor License for Construction Engineers, Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Resolution

Approve Resolution 2385, a Resolution Declaring Necessity of Improvements in Paving Improvement District No. 125.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2386, a Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 125.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2387, Resolution Declaring Necessity of Improvements in Paving Improvement District No. 126.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2388, a Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 126.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,738,020.73.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Site Authorization for ND Chapters of Delta Waterfowl Inc. on February 18, 2023 at the Eagles.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported they are trying to get as much done in the beginning of the year for items that were approved in the budget due to the delays, they encountered last year.

City Updates & Commission Reports

Commissioner Gulmon reported that the Finance Committee met to review finances through November and they look good. Still waiting on state reimbursement for the flood that we are expecting positive results. We are not expecting financial assistance from our recent snow emergency so we may need to transfer some funds to cover those that are over budget for December. Sales tax through October was good but not reaching the level of 2021. Food and Beverage had another positive month and is running ahead of 2021 as is the Occupancy Tax.

Commissioner Erickson requested garbage cans be cleaned out around for easier access.  Also, putting garbage on snowbanks does not help, please place on the ground.  The landfill is open for Christmas trees if you would like to bring them out or they will be picked up on Friday the 13th, weather pending.  There cannot be anything left on the trees.

President Carlsrud thanked all the employees for doing a great job.

Adjourn

Meeting was adjourned at 5:16 P.M.

Minutes Available text with City of Valley City Logo above

12.6.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Oath of Office for Police Officer Tyler Gibson

Approval of Agenda

Add N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the November 15thCommission Meeting and the November 29th Special Commission Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for Raffle Permits for the following:

Barnes County Historical Society on February 9, 2023 at the Barnes County Museum.

VCSU Fisheries Club on February 1st, 2023 at the Rhoades Science Building.

Sharpshooter Showdown on February 4th, 2023 at the Eagles.

VCHS Basketball from December 13, 2022 through February 14, 2023 at the Hi-Liner Activity Center.

Approve Application Renewal for Permit to Sell L.P. Gas from the following:

Petro Serve USA.

Dakota Plains Ag.

Loves Travel Stop #849

Approve Application for Vehicle for Hire License Renewal for South Central Adult Services.

Approve Application to Operate Mobile Home Park Renewals for Rockwater LLC.

Approve Application for Tree Trimming and Removal Service Renewals for the following:

Ross’ Tree Service

Mike’s Construction

Pine Country Nursery

Ground to Sky

Johnny B’s Trees

Kieffer Tree, LLC

Approve Application for Special Alcohol Beverage Event Permit for Dakota Silver on December 17, 2022 for FEI Christmas Party at FEI.

Approve Electrical Contractor License Application for 2 Phase Electric LLC.

Approve Application for House Movers License for Carrington House Moving.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1121, An Ordinance to Amend and Reenact Subdivision f of Subsection 4 of Section 11-03-08, Subdivision g of Subsection 4 of 11-03-09, and Subdivision g of Subsection 4 of 11-03-10 of the Valley City Municipal Code Related to the Rear-Yard Setback in R-1, R-2, and R-3 Residential Zoning Districts.

City Attorney Martineck stated no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1122, an Ordinance to Amend and Reenact section 8-01-02 of the Valley City Municipal Code related to Contractor Licenses.

City Attorney Martineck stated no changes from the first reading.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. 

Roll Call:          Bishop-aye       Gulmon-aye     Erickson-nay    Carlsrud-aye

Motion passed.

Approve Second and Final Reading of Ordinance 1119, an Ordinance to Amend and Reenact Subsection 1 of Section 12-02-05 and Sections 12-02-08 of the Valley City Municipal Code Related to Property Maintenance Violations.

City Attorney Martineck stated no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1123, an Ordinance to Amend and Reenact Subdivision a of Subsection 2 of Section 14-35-04 of the Valley City Municipal Code Related to City Parking Lots.

City Attorney Martineck stated this is an administrative change.  There was a provision related to 72-hour parking in parking lots that was inadvertently left out so this ordinance is to reinstate it.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call:          Gulmon-aye     Erickson-nay    Bishop-aye       Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2381, a Resolution Approving Exemption from Taxation of Improvements to Commercial and Residential Buildings.

City Attorney Martineck stated this will provide a 6-month lookback for property tax exemptions for commercial and residential improvements and increase the cap from $250,000 to $300,000.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,684,241.09.        

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Marketing Agreement with Utility Service Partners Private Label, Inc. for NLC Service Line Warranty.

City Administrator Crawford stated this is a program we can offer to our residents as a type of warranty program.

Commissioner Erickson moved to approve with changes to the agreement City Attorney Martineck suggested seconded by Commissioner Gulmon.

Roll Call:          Gulmon-aye     Bishop-aye       Erickson-aye    Carlsrud-nay

Motion passed. 

Approve Adding John Hill to the Renaissance Zone Authority Board.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve 2023 Board Meeting Schedule.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Renewal of Employee Assistance Program Full-Service Contract with The Village Business Institute.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Authorize City Administrator to Negotiate Contract for Custodial Services. 

City Administrator Crawford stated custodial services were put up for bids and KS came in with the low bid so we are looking at continuing with them as long as they can fulfill our needs.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford provided an update on Viking Court. Commissioner Erickson requested a signed agreement that the work will be done this spring.

2023 is heavy with projects so we are preparing for that.

City Updates & Commission Reports

City Assessor Current provided an update on her progress for the year.

Commissioner Gulmon provided a financial update stating the city recently received $2.5 million of Prairie Dog fund designated for infrastructure.

Commissioner Erickson asked everyone to recycle.  Costs are increasing and recycling will help avoid those increases.  The Transfer Station will be open from 9-noon on December 17th and have your garbage out by 7 AM. Please clean around enclosures and have your garbage accessible.  Employees have been told if it is not they do not have to pick it up to avoid any injuries.

Commissioner Bishop welcomed Officer Gibson. Thanks to the FD and PD for the job they do and the volunteers.

Mayor Carlsrud thanked the street department for the snow removal.  The small snowfalls require big decisions on when to go out. It is a costly process and we need to be prudent with the tax dollars.  The Parade of Lights was wonderful and had lots in attendance.   

Adjourn

Meeting was adjourned at 5:36 PM

Minutes Available text with City of Valley City Logo above

11.29.2022 Special Commission Minutes

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Public Hearing

Open Public Hearing Regarding Application for Alcoholic Beverage License for The Reserve at Woodland.

Commissioner Gulmon asked about indicating “yes with special event permits” on question 1 under the License application Questionnaire as he thought this license was just for this specific event center.

Kayla Cash with The Reserve at Woodlands stated they do this at their other venues.  If there is an event and someone needs a licensed server at a different location, they would get a special event permit in those cases.

City Attorney Martineck stated allowing this was in the original plan as long as they applied for the special event permit each time.

Motion to Close Hearing.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Application for Alcoholic Beverage License for The Reserve at Woodland contingent on the Fire Chiefs Approval.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Adjourn

Meeting was adjourned at 12:06 PM.

Minutes Available text with City of Valley City Logo above

11.15.2022 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson via Zoom and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Proclamation

President Carlsrud read the Small Business Saturday Proclamation

Approval of Agenda

Add RES 2

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the November 1st Commission Meeting and seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Application for VCHS Art Club on December 15th, 2022 at the VCHS Art Room.

Approve Application for Parade of Lights on December 1,2022 at 6 PM.

Approve Application to Block off Central Ave from 2nd St N to 4th St N from 6-8 PM on December 1, 2022 for the Parade of Lights Events.

Approve Application for Contractor License for Scherbenske Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1121, An Ordinance to Amend and Reenact Subdivision f of Subsection 4 of Section 11-03-08, Subdivision g of Subsection 4 of 11-03-09, and Subdivision g of Subsection 4 of 11-03-10 of the Valley City Municipal Code Related to the Rear-Yard Setback in R-1, R-2, and R-3 Residential Zoning Districts.

City Attorney Martineck stated the PZ Commission reviewed this issue and determined the 25% lot depth was no longer applicable and changed it to a straight 25 feet.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve First Reading of Ordinance 1122, an Ordinance to Amend and Reenact section 8-01-02 of the Valley City Municipal Code related to Contractor Licenses.

City Attorney Martineck stated this is to reduce the job cost from $4000 to $1000.

Commissioner Bishop moved to approve, seconded by President Carlsrud.

Roll Call:          Bishop-aye       Magnuson-aye              Erickson-nay    Carlsrud-aye

Motion carried.

Approve First Reading of Ordinance 1119, an Ordinance to Amend and Reenact Subsection 1 of Section 12-02-05 and Sections 12-02-08 of the Valley City Municipal Code Related to Property Maintenance Violations.

City Attorney Martineck stated these changes are to bring our code more in-line with the international maintenance code and clarification on enforcement and an appeal process.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Resolution

Resolution 2379, a Resolution to allow the Purchase of Properties that are Subject to Tax Deed Proceedings.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution 2380, a Resolution Authorizing Public Sale of Parcel No. 63-0880080 and setting minimum sales price.

City Attorney Martineck stated there was interest from the public in purchasing lot 7 in Crestwood. To do this fairly, it will be put out for bids with a recommended minimum bid starting at $2,000.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Approve to Accept 2024 Urban Grant Program Award for Project 2nd St N, 2nd Ave NW, and 4th St N.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Annual NDDOT Maintenance Certification for Urban Federal Aid Projects.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.   

Approve Appointing Insure Forward for the City’s NDIRF’s Local Agent of Record from 2023-2027.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Consider Visitor’s Committee Recommendation to Approve Amending the Image Enhancement Grant Guidelines to Expand Areas of Eligibility to include Arterial Roadways into Valley City Immediately Adjacent to Either Side, that are Annexed within Valley City and Zoned as a B1, B2 or I.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Consider Visitor’s Committee Recommendation to De-obligate Funds previously approved to Dakota Dogs.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Consider Visitor’s Committee Recommendation to Approve the Image Enhancement Grant for Stoudt Miller in the amount up to $7,500.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Consider Application for Property Tax Exemption for Addition at Stoudt Miller.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Final Design & Plan Development Task Order for 2nd Ave NE/3rd St NE Reconstruction Project (NDDOT Project No. SU-CPU-2-990(062), PCN 23571 and SU-2-990(063), PCN 23572).

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Roll Call:  Magnuson-aye         Erickson-nay    Bishop-aye       Carlsrud-aye

Motion passed.

Approve Special Alcohol Event Permit for Bridges Bar and Grill at the North Dakota Winter Show for the North Star Classic on December 2nd, 2022. 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Viking Court Update Due Nov 15th.

City Administrator Crawford stated there is work being done but it is taking a while. We need some sort of guarantee, so we will continue to work with David the next couple of weeks and before we approve his renewal, we will need documentation signed as to when work will be completed by December 6th.

City Administrator’s Report

City Administrator Crawford reported the 6-10-year plan is being reviewed and adjusted. We will be bidding our cleaning for all our buildings. We are also looking at fuel prices and what options we have. Complaint calls for snow removal are extremely high at already, people are calling on their neighbors too so the PD is extremely busy taking those calls. Talk to your neighbor, be neighborly, work together, this is only the first snow occurrence of the year.

City Updates & Commission Reports

Finance Director Richter reported the county conducted their tax deed property sale this morning.  There was one property in the city that did not have any bids so we have taken that over as there were specials applied to it.

Fire Chief Magnuson stated the annual fireman’s dance is on Friday after Thanksgiving. Keep your pets away from the river. We will hit over 100 rescue calls this year which is unheard of so thank you to our volunteers.

Police Chief Hatcher reported the PD is fully staffed again.  Consider where you are moving your snow. Do not put snow on other people’s property and it may be there for awhile so try to avoid visual obstructions if possible.  

Commissioner Bishop thanks the FD and PD for the job they do.  It seems the whistle has been going non-stop. Also, to the city crew for all the work they do at all different hours.

Commissioner Magnuson asked that people try to be aware when the whistle does blow, where the emergency vehicles and volunteers are and to move over to clear the path. Also, if you are planning a remodel or new build and come to get a building permit or something related, ask if there are any programs available to help you with your projects.

Mayor Carlsrud thanked everyone for all the work they do. Some people ask why we don’t send the crews out to clean the streets right away or when there’s 1-2 inches of snow on them. We some numbers together a couple years when we had a storm and there was about 5-8 inches and it cost right around $20,000 to clear that.  We try to make good decisions and the best use of your tax dollars.

Adjourn

Meeting was adjourned at 5:55 P.M.