Minutes Available text with City of Valley City Logo above

11.7.2023 Finance Minutes

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, November 7, 2023

3:30 PM

Called to Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Other present: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

Absent: Commissioner Bishop

Department Reports

Sanitation Department

Sanitation Supervisor Swart stated that we are still having a few issues with the containers. Remember that the handles should face your house. All garbage must be in closed bags in the container and all garbage must fit into your container. The City will not pick up excess garbage. Please also remember that you need 3 feet around each container for the truck to be able to collect the garbage. Residents and Businesses please tie your bags shut to keep the garbage contained. Finally, dump your leaves and clippings out of the bags at the Grass site. Discussion on how garbage pickup will work this winter with snow fall and weather. Containers should be placed in the same locations as they currently are, but not in a snowbank. If snow needs to be plowed in your area, your pickup may be suspended that day and will be picked up on Friday. This is a work in progress this first year.

Water Department

Water Superintendent Hesch let us know that water usage is down. A water sample was taken to The Grand Forks Pollution Control Conference and Valley City placed in the top 3 in the state for Best Tasting Water in North Dakota.

Electric Department

Electrical Superintendent Senf shared that there were 6 outages since the last month. 5 were squirrels and 1 an underground trouble near Woodland that was replaced. The 3 Phase is ready to go at Valley Plains Implement, we are ahead of that project. Inventory, Christmas Decorations, and continued work on the purple lights are on the project list.  Superintendent Senf also shared that they are currently applying for 3 grants to cover the cost of a few projects. One grant is for the replacement of the 69-transmission line from Valley City to the WAPA Sub which is roughly 1.8 miles. This opportunity will replace the old poles and insulators at possibly 100% of the costs covered. The next project would be to replace all the Sodium lights to LED, he estimates that there are about 250 lights left to switch over, this grant will possibly cover at 100%. The final project would be to convert all of Valley City to underground which would be a lengthy time frame so they would propose doing only 2 circuits this year, the grant would possibly pay for 100% of the costs.  

Fire Department

Fire Chief Magnuson reported there were 17 calls last month. The “Calls for Service” numbers are up from last year. The Fireman’s Dance will be held on November 24th at the Eagles. The band Karma will be playing and all are invited. This will be a freewill donation, no tickets this year. Assistant Fire Chief Lance Coit attended the FEMA training this past week in Baltimore. Very Educational, passed with a 100% and all it cost the City was his meals and parking. Chief Magnuson also gave an update on the ‘Dangerous Buildings” in town. There are 4 projects in play right now. Attorney Martineck is working on the legal aspects. Discussion was had on the process and again it was stated that this is a very long process.

Police Department

Police Chief Horner discussed the 3 openings at the Police Department. They have had 5 applicants with one of the applicants completing the back-ground check. The interviews for the remaining should happen later this week. There were a few scheduling conflicts. The Department is looking into updating some electronics and equipment needed that was not in the 2024 budget, they are looking for different revenues or grants as Chief Horner feels this could be an Officer safety issue. The Guys have been working hard. Discussion regarding the number and type of Applicants, as well as the training needed to become an Officer took place. Administrator Crawford thanked Chief Horner for all the extra time he has been putting into the job since taking over.

Street Department

Operations Supervisor Klemisch reported that Ben Lokken recently went to Bismarck and passed the Water Treatment to Level 3 Certificate. This is a 5-hour test. Currently Wade Hesch & Sherry Keys are Level 4 and Ben will continue to train & test and the goal would be to gradually integrate him into working at the Water Plant. This is a big deal for Valley City. Currently discharging the lagoon for the winter. The street sweeper was winterized but is now back in service trying to get some of the leaves cleaned up. The Ash Trees that were marked have been taken care of and 2 houses were torn down. Inventory will start next week as well as some winter work. There will be a couple people working in the department over Veteran’s Day to keep things going.

Administration

City Administrator Crawford talked about the Resolution for Public Sales. An opportunity came up and items will be sold at a sale that was already set up. The items will be listed, with the larger items having reserves set. There will be a 7% charge from the Auctioneer for sold items. The Auction will take place over a two-week period. This will be an online auction but people will have the ability to go and see the items in person as well. For the larger items, if a reserve was set, we will need to pay the 7% to the Auction Service if an item is not sold. By going with Integrity Auction Service, they will handle all the pictures, descriptions and marketing for the sale. All departments have contributed items to be sold.

Administrator Crawford also brought up discussion on a Charging Station that was installed at Stoudt/Miller. The location was put in the “Line of Sight” for the Department of Transportation Right of Way. This is a new situation and an Ordinance or Resolution will need to be started. This will need to come from the direction of the Commission and we will need to start a permitting or license process. The current station may need to be moved as it is a Zoning Violation. Attorney Martineck will look into this.

Finance Director Klein updated the Commission on the loans for the Tree Removal that was discussed at an earlier meeting.  Both the Bank of ND and ND Finance Authority stated that they would not finance a tree removal loan. This is looked at differently than a regular construction project. The USDA does not see anything coming up on this subject either. Administrator Crawford shared her discussions with other Cities on this topic. Finance Director also mentioned that within the bills are final payments for DOT Projects including the 5th Ave NW Project, the East Main Sealcoat Project, and then 6th St NW Reconstruction Project.

Review monthly bills/reports

Finance Director Klein reported expenditures in the amount of $2,405,468.  for the month.

New Items

RFP for a New Service Center – CityAdministrator Crawford shared that we are required by Century Code when we build a building this size that we need to have an Architect involved. One step is that we have to have an RFP for architects. The second step is to go with Construction Management At-Risk and hire a firm who works with the architect and with the project and will figure out what it will cost and you are guaranteed that it will not go over that cost. If it comes in under, you do benefit. Commissioner Erickson also explained that the firm would manage the whole project and our team would not need to be there saving the City valuable time and resources. They would take care of the whole project acting as a General Manager which we would need regardless. City Administrator Crawford explained that the City would be required to have a Committee that is already determined by Century Code. This committee would oversee the RFP. If this is the way we want to go, with a CMAR, we can pay someone to do the RFP or set up the Committee but no one on the Committee can be applying to be one of the CMAR. Administrator Crawford & Commissioner Erickson both suggested that we go with the CMAR.

Attorney Martineck let the Commissioners know that the next step would be to do an RFP for an Architect or Engineer. That is required. The CMAR is an alternative to doing your standard bidding process. It is another approach to doing the standard bidding process. Tonight, we would need the Commissioners to approve the RFP for the Architect. The next decision would be whether you approve going with the CMAR process and then appointing a committee. Discussion.

Update on Viking Trailer Court – City Administrator Crawford shared an update from David Wick, work has begun and they are making excellent progress.

Red River Water Supply Project – President Carlsrud updated on the former McClusky Canal/Garrison Diversion which is now the Red River Water Supply Project. It was built to supply water to the eastern part of the state in a drought situation. Years ago, Valley City nominated for a certain amount of water. We have been part of the study for many years. The time is coming very close to making a decision as to whether we keep our nomination and continue with the annual cost. President Carlsrud will keep us posted as the time gets closer.

PFP Update – City Administrator Crawford gave an update on the PFP, now that the CLOMR is complete. An updated map was shared and discussed. The first step is to redesign Phase 4 adding mitigation. With that, they were able to add some mitigation with the Mill Dam and get some of that project paid for.  Also, just some updating of the design work and interior flooding concerns. Some of the streets that were set for rehab have now been updated to reconstruction. The re-design of Phase 4 will start now through fall of 2024. The Phase 4 construction will start in the spring of 2025 and continue through 2026.This will be bid in the fall of 2024.

Phase 5 design will start in the Spring of 2024. This will need to go through the State Water Commission for the updated final dollar amount as some of the funds were used for the CLOMR.

Phase 5 construction, which is also phase 6 Design and Construction, was approved through the legislature. this will now need to go through the State Water Commission as well. Currently, discussion is just on projects through 2026 right now. In Phase 5 there are 4 houses left to be bought out. Letters will go out explaining the process and if the owner wants to sell right now, we can look at it.

Special Assessment Cap for Paving Reconstruction Projects – Finance Director Klein shared with the Commission that Protest Notices have been mailed for the Reconstruction Project in the NW that will be happening next year. With previous discussions, it was known there was a need to increase that Cap. It was determined to raise that Cap to $150.00 per frontage from the $123.67 previously used. By increasing this, it gets us to just over 25% of the projects being special assessed. The remaining local funds come out of the R&R funds. We wanted to make sure that this increase at least covers the cost of the seal coat to be paid out of R&R Funds. Looking for an OK from the Commissioners to increase the cap to the $150.00 which has not been increased since 2014. This brought up discussion on the Local share as well as the R&R Fee. City Administrator recommends that the Commission approve the increase the cap at $150.00 now and then look into increasing the Cap and R&R in the future. It was decided that a recommendation on the amount to increase the R&R should be brought to the next meeting and a Resolution written. The commissioners agreed to the new $150.00 Cap.

Digital Signage Update – Commissioner Magnuson gave an update on the Digital Signage with the requests made at the 10/3/2023 Commission Meeting. The digital sign was removed from the quote and the titles: City Hall and Public Works were added to the bottom of the signs. This brought the costs down considerably and all seemed in favor of the new design. Permitting for the sign will be taken care of by the City. It was also asked if the City could take care of the electrical, City Administrator Crawford will be reaching out to Superintendent Senf on that question. Commissioner Magnuson will move forward on ordering the signs.

Adjourn

The meeting was adjourned at 4:47 PM.

Minutes Available text with City of Valley City Logo above

10.3.2023 Finance Minutes

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, October 3, 2023

2:30 PM

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon.

Others present: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

Business

Digital Signage

Commissioner Magnuson presented information on the Digital Signage for Public Works and City Hall. Commissioner Magnuson will check on pricing with the changes discussed.

Monthly Engineer Report

Finance Director Klein shared that the Contract amount is $87,000.00, through September we have used about 46% of the contract amount.

Special Assessing Tree Removal

Review a schedule for Special Assessing for Tree Removal Expenses. Discussion was had. Finance Director Klein will check into funding.

Waste Hauler Permit

Sanitation Supervisor Swart explained the North Dakota Department Environmental Quality (NDDEQ) is requiring anyone hauling waste to the Landfill, that is not their waste, will be required to obtain a Waste Hauler Permit. Homeowners & Tree Haulers are exempt. The Sanitation Department will start educating now & will require permits as of January 1, 2024. A letter will be made with all the instructions and requirements to be given to those coming out to the Landfill. There will be an Ordinance drawn up to cover the changes required by the NDDEQ. 

KPH Liquidated Damages New Requests.

Administrator Crawford covered the reasons on the change order and the liquidated damages that were part of the Project. This change will still leave us with about $55,000.00 in LDs.

Department Reports

Sanitation Department

Sanitation Supervisor Swart reported that the Hook Truck is back in service. Swart was able to get some of the repairs and expenses covered under warranty and from the Dealer. The Automated Truck garbage pickup has been going well.

Water Department

Water Superintendent Hesch reported that the water usage is down in September. Devils Lake will be discontinuing the east end outlet but will still be discharging from the west end outlet. PFAS are a manufactured chemical that is resistant to heat, grease and water. The EPA is cracking down on PFAS but Valley City has tested our water, and they are not an issue here.

Electric Department

Electrical Superintendent Senf reported on the 3 outages last month. 3 Phase line to Northern Plains Equipment is built. The purple lighting around town will be replaced by about 200 fixtures at the shop. They were out of warranty, but Senf was still able to get them covered. There was also discussion on the trailer, truck & street light controller that was damaged in an accident over the weekend. The Electric Department received the 2023 WattStar Award at the MRES Conference for the Christmas Tree Lighting and Celebration in Valley City. 

Fire Department

Fire Chief Magnuson reported on the Calls for Service. 22 calls for the month of September. October 8-14 is Fire Prevention Week. There are several tours set up and a few of the firemen will be visiting the schools. Reporting on the dangerous buildings around town. This is a new process for removing dangerous buildings and Attorney Martineck will be drawing up paperwork to assist with this process and what are the considerations that make a building dangerous. This is a long process to get these building taken care of.

Police Department

Lieutenant Rustebakke reported on a few changes happening at the Police Department. Finger Printing will now be done on Monday & Wednesday afternoons from 1:00PM to 5:00PM. The Department also received a Silver Status Rating from Lexipol for the Policy Manual. The Department was given the Silver Status based on how they handle their new and updated policies as well as training bulletins. Currently the Department is advertising for 2 open positions. The “Battle of the Badges” Blood Drive will be held October 10 and 11 at Stoudt/Miller.

Street Department

Operations Supervisor Klemisch reported on an outage with the Master Lift Station. Thanks to all the responding Departments, the outage was minimal. Discussion on the tear down of buyout houses. Salt /Sand has been mixed and is ready when needed. Some patching has been completed around town and now the Electric Department will check lighting needs. The Storm Sewer at 5 Ave NE will be budgeted for 2024. Dale Sather has been awarded the Outstanding Individual in Public Works from the American Public Works Association.

Administration

City Administrator Crawford discussed a pump at the reservoir that was replaced, and a structure was being built over the pump. This is on City property and an agreement will be drawn up to cover all involved. Bright Energy Solutions were discussed and how it may benefit many in the community.

David Wick reported that the excavation contractor can complete the installation in 2 – 3 weeks once all the supplies are available, currently waiting on steel culverts and making two additional concrete inlet structures.

Business

Review monthly bills/reports

Finance Director Klein reported expenditures in the amount of $1,862,579.66 for the month.

Fire Extinguisher Service Financial Report

Fire Chief Magnuson reported that the Fire Extinguisher process has been going well. Discussion on pricing and time frames was had. The Department is diligently working on getting around town and getting the inspections and updates taken care of.

Discuss Buyout of 446 8 Ave NE for $94,000.00.

Administrator Crawford pointed out that the amount is the assessed value plus 10%. This is the valuation that was shared with the homeowner to purchase. This will be voted on at the Commission meeting.

Codification of the Purchasing Policy

Attorney Martineck reported that there was legislation that added a provision to the state purchasing laws that now allows cities to use cooperative purchasing. It became clear that this policy needs to be put into code to have the force of law backing it. By putting our policy into code, it allows Valley City to continue to do what we are already doing.

Dupont Class Action Settlement

Attorney Martineck discussed the class action and that, on his recommendation, Valley City opt out of the current settlement.

Application for Transportation Alternatives Program Projects

Engineer Petersen reported on the Transportation Alternative Funds being used on the Winter Show Road Project. Valley City was awarded the funding for Phase 1. Now seeking approval to apply for funding for Phase 2 that will complete the project. Administrator Crawford recommended that the Commission approve to move forward with the application process.

Valley City Urban Limits Boundary Map Revision

Engineer Petersen discussed the maps that were discussed back in June. They are proposing a change to the Urban Limit Boundary due to planned projects and growth in the NW area. The NE area would then be moved closer to the current boundaries. The southern boundaries would remain as is due to the infrastructure that already is in that area. Sharing the maps today and will be asking for formal approval at the next meeting to send the Department of Transportation before the end of October.

Review Requested Electric Rate Increases

Public Works/Account Manager Jacobson discussed his recommendations for Electrical Rate increase proposal due to the transfer increases. Looking for approval to start the process for the rate increases that would be effective on February 1, 2024.

Review Change Orders for 2 Ave NE/3 St NE

Administrator Crawford discussed the change orders for this project. The first, electric utility manholes that needed to be replaced, these funds will come out of the Electrical budget. The second, was a no cost change order. The third, was for drainage modifications near the Police Department as the current drainage needed to be corrected and join into the storm sewer system. The remaining change orders were for the fabric and at no cost. 

Review Proposed Urban Grant Project for 2 ST NW to 2 St N

Engineer Petersen shared a map with the proposed project as listed as a 2026 project. The ND DOT is asking for a plan ready date. If plans are ready in 2024 and the DOT is ready, we could possibly start building in 2025 instead of 2026.

Adjourn

The meeting was adjourned at 4:47 PM.

Minutes Available text with City of Valley City Logo above

12.5.2023 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, December 5, 2023



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add D, Consent Agenda. Approve Sale of Transformer to UTB Transformers for 20,000.00.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the November 21, 2023, Commission Meeting and the November 28, 2023, Special Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Sanitation Supervisor, Electrical Superintendent, Fire Chief, Operations Supervisor, City Administrator and Finance Director.

Approve Contractor Application for Bob’s Excavating LLC of Valley City, ND.

Approve Public Hearing for Dangerous Building at 1318 9th St SW.

Approve Sale of Transformer to UTB Transformers for 20,000.00.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

RESOLUTION

Resolution 2432, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. UGP-2-990(067), PCN 23951 [Paving Imp. Dist. No. 128, Watermain Imp. Dist. No. 105 and Sanitary Sewer Imp. Dist. No. 69].

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution 2433, a Resolution Establishing Water Utility Rates.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Resolution 2434, a Resolution Establishing Sewer Utility Rates.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Resolution 2435, a Resolution Approving Plat of Tall Jacks Addition to the City of Valley City.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Resolution 2436, a Resolution Approving Plat of TC Subdivision to the City of Valley City.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,485,229.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Final Payment in the amount of $78,071 and to Close Out Consolidated Sewer & Water Improvement District No. 59 (Nextera).

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Amendment to Task Order for Construction Engineering for Consolidated Sewer & Water Improvement District No. 59 (Nextera) in the amount of $37,190.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford discussed the Updated Infrastructure Plan that the Departments have been working on and what the next 4 to 10 years looks like for projects. They have been working diligently on determining what will be best for the different areas and keeping in mind the money that will be needed. This is a great plan, in place and in writing, that can be used when making decisions. This process was started over a year ago and now they are able to use it to make fiscally responsible decisions on projects that best help the City. The Public Works Budget has been put in place and will be approved at the next meeting; several Departments made substantial cuts in several areas to make this budget work. Thank you to those Departments.

Finance Director Klein thanked Gary Jacobson for all the time he has spent on the Public Works Budget as well as Brandy Johnson & Judi Hintz for doing a great job with the new positions and changes.

Public Works Accountant Jacobson gave a quick update on working with FEMA for the 2022 flood. There are a few projects still on going. There are only 2 projects that are not paid for as of yet, they are the Management Costs and Donated Resources. Both of these projects are still in the pipeline to be paid. All other projects have been paid for.

Commissioner Gulmon wanted to commend that Staff and Department heads for the significant expenses cut out of the final Public Works Budget. He also shared an update on the Financials through the end of October. Sales Tax, Food & Beverage Tax and Occupancy Taxes are all up from last year.

Commission Erickson reminded the Citizens that you can bring your rough canister racks in and get rid of them. Also, with Christmas coming, the Transfer Station will be open from December 26 to December 29 for you to bring your extra household garbage out to the Landfill and dispose of at no cost. There is a 100lb limit per residence. Please recycle your cardboard prior to hauling out your garbage.

Commissioner Magnuson gave a special Thank You to all who participated in the Parade of Lights. It was a wonderful event attended by many and the lights were beautiful. Also thank you to the Fire Department and their makeshift firepits around town.

President Carlsrud gave a quick shout out to all the folks involved in the Christmas lighting around town. Continuous positive comments come in from Citizens and Visitors about the nice job our folks have done with the Christmas Lighting. Thank you to the Firefighters for their fundraising that they do and then share with the Community. Most recently, they helped purchase the new Zodiac Rescue Boat with over $32,000.00 coming from their fundraising efforts. Thank you to the Commissioners for serving and to all the Employees for all the work that they do on behalf of our Citizens.

Adjourn

Meeting was adjourned at 5:25 P.M.

12.18.2023 Mayor’s Message

  • Hi Everybody,
  • Have you noticed in the Phoenix area it seems the weather report only needs about three-minutes as weather seldom changes?  Not in the upper midwest however.  We have some snow, snow melting, then ice and from there who knows; so, the weather report takes a while and usually has substance.
  • That we have periods of snow and ice, please do the best you can keeping your sidewalks clean and safe for your mailmen and other delivery folks.  Thank you.
  • Friday there was a nice reception at the City County Health Department (CCHD) for Theresa Will.  A number of people shared memories commemorating her many years of “top notch” leadership at CCHD.  Thank you, Theresa.
  • Recently there have been a number of tragic occurrences involving problematic mental health.  If you find yourself feeling stressed, “bummed” or struggling with addictive cravings, get help.  I am recovering and I assure you, help is readily available, and it works.  Please get help.
  • Christmas is a joyous time of the year and will be celebrated by many this weekend.  There will be church services, family gatherings, food and gifts.  Please take a little time to pray for those less fortunate and for those who are being besieged by war.  Thank you.
  • From Essentia Health regarding safety in youth sports, “The total hours of organized sports should be less or equal to a child’s age in years”.
  • The number of people displaying holiday lighting at their homes seems to be continually increasing.  The decorations are beautiful and “soothing”.  Thank you.
  • Last week our city employees began the Christmas Holiday Season with daily activities including team building, food and games of skill.  Great job everyone and thank you for all you do.
  • Thanks to all who provide and proof material for this article.                    
  • Ability is what you are capable of doing, Motivation determines what you do, and Attitude determines how well you do it.”                                                ~ Winston Porter

                                                                                                                                                                       Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud

Agenda Available

12.19.2023 Commission Agenda

Tuesday, December 19, 2023
5:00 PM

The City Commission Meeting will begin on Tuesday, December 19, 2023, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87006417383 or listen by calling (1 346 248 7799) Webinar ID:  870 0641 7383.

Call To Order

Roll Call

Pledge of Allegiance (Please Stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Roll Call:          Gulmon            Bishop             Magnuson        Erickson          Carlsrud

Approval of Minutes

Approve Minutes from the December 5, 2023, Finance and Commission Meetings as well as the December 12, 2023, Special Commission Meeting.

 

Approval of Consent Agenda

  1. Approve Application Renewal for Permit to Sell L.P. Gas from the following:
    1. Petro Serve USA #071.
    1. Petro Serve USA #072.
    1. CBF Oil Inc. dba Kotaco.
    1. Loves Travel Stop #849
  2. Approve Application for Vehicle for Hire License Renewal for South Central Adult Services.
  3. Approve Application to Operate Mobile Home Park Renewals for the following:
    1. Sunrise Trailer Court
    1. Plecity Park – RNR Development
    1. Frog Town Trailer Court
  4. Approve Application for Tree Trimming and Removal Service Renewals for the following:
    1. Ross’ Tree Service
    1. Pine Country Nursery
    1. Ground to Sky
    1. Johnny B’s Trees
  5. Approve Raffle Application for Student Nurse Organization for 3/26/2024 at VCSU.
  6. Approve Public Hearing on Alcoholic Beverage License Violations – Corey Breswick dba Captain’s Pub.

Roll Call:          Magnuson        Erickson           Gulmon            Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

Ordinance

 Resolution

R1.       Res 2437 A Resolution to Amend the Master Fee Schedule – Special Meeting Fee. (City Attorney Martineck)

    Roll Call:      Bishop             Magnuson        Gulmon            Erickson          Carlsrud

New Business

  1. Approve Public Works 2024 Operating and Capital Budgets.  (Public Works Manager Jacobson)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

2. Approve Application to Operate Mobile Home Park Renewals for Viking Drive Estates. (City Administrator Crawford)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

11.16.2023 Planning & Zoning Minutes

November 16th, 2023 – MINUTES OF REGULAR MEETING OF

VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Thursday November 16th, 2023.

Commissioners present: Jim Wright, Bill Carlblom, Jeff Erickson, Dave Carlsrud, Tim Durheim

Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ), Tracy Eslinger (Moore), Perry Kapaun (Barnes Rural Water)

Commissioner Bill Carlblom moved to approve the minutes from the October 10th, 2023, seconded by Commissioner Jim Wright. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector Mike Blevins sent a report of the current year to date permits.

Public Hearing regarding variance for Diana and Tim Logan

Chair Mike Schell opened the public hearing. There was no one present to speak on the variance request.  The request was for a variance requirement to hook up to city sewer system.  

Commissioner Bill Carlblom made a motion to close the public hearing, seconded by Commissioner Jim Wright. City Planner Joel Quanbeck reported his findings

Dave Carlsrud made a motion to approve the variance, as long as the following conditions are met:

  1. The TC Subdivision plat is approved by the Valley City Board of City Commissioners.
  2. The variance applies only as long as no additional development beyond the construction of a shop for personal use by the applicant occurs.  A change in use to the property will necessitate connection to city sewer or approval of a variance based on analysis of the situation at the time of application.

 Seconded by Commissioner Bill Carlblom. Followed by a roll call vote and unanimous approval.

Public Hearing for TC Subdivision Plat.

Chair Mike Schell opened the public hearing TC Subdivision plat. There was no one present to speak about the plat.

Commissioner Carlblom make a motion to close the public hearing, seconded by Commissioner Wright.

Internal discussion was had about the plat.

Commissioner Wright made a motion to approve the plat if the following conditions are met:

  1. A 50-foot half street Right Of Way along the northern edge of the plat is provided and dedicated to public use.
  2. Any utility easements determined by the City Engineer as necessary be added to the plat.
  3. The applicant shall give satisfactory assurance of the provision of all site improvements for the proposed development as required by VCMC Section 16-01-06.
  4. The applicant shall ensure that all site improvements are consistent with all applicable design standards and infrastructure requirements.

Seconded by Commissioner Jeff Erickson. Followed by a roll call and unanimous approval.

Public Hearing for Wendel- Lausch Replat.

Chair Mike Schell opened the public hearing for the Wendel-Lausch replat. There was no one present to speak about the plat.

Commissioner Wright make a motion to close the public hearing, seconded by Commissioner Carlblom.

Internal discussion was had about the replat. This plat was some clean up of combining lots owned by the Chad Wendel and Roger Lausch. Joel Quanbeck recommendation is to approve the replat.

Commissioner Tim Durheim made a motion to approve replat, seconded by Commissioner Dave Carlsrud. Followed by a roll call vote and unanimous approval.

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 4:18pm.

12.11.2023 Mayor’s Message

 NEWS & NOTES

12/11/2023

  • Hello Folks,
  • Wow, Friday night took much of North Dakota from late fall to winter and gave our snowblowers a workout!  Christmas seems much closer now that there is snow.  However, I was enjoying the warm weather. 
  • If you still have garbage can racks and wish you didn’t, please call 845-0314 to make arrangements for free pick-up and disposal.
  • Friday night during the storm, there were a number of electrical “blinks”.  The source seemed to be between Valley City and Western Area Power Association (WAPA).  Our Electrical Department has been monitoring the transmission flows.  Thanks guys.
  • Though NOT like the “spring clean-up” program, watch for information about ridding yourselves of excess garbage up to 100 pounds from December 26 to 29 at no charge.
  • Friday BEFORE the storm, I was privileged to attend class at Jefferson School where the curriculum that day included “Coding”.  I had to ask, “What is Coding?  A definition is: “Coding tells a machine which actions to perform and how to complete tasks.”  The kindergarten through 3rd grade students, with their iPads, partnered to helped each other with programing challenges.  Teachers and students, you all are amazing!  Thanks a bunch for including me.
  • The new garbage containers and automated pick-up seem to be working well.  Remember, the containers must have three feet of clearance all around them.  Extra garbage will not be picked up, if it doesn’t fit in the container with the lid closed, it will be left.
  • Neighbors can help each other by sharing when one has extra garbage and the other has room in her/his container.  It might just be fun to visit with your neighbor!
  • Thanks to all who provide and proof material for this article.                     
  • There is always a Blessing in disguise in every situation. Something far greater always comes from moments that test us. Keep going. Keep rising. Keep believing.”                           ~ From a Friend

                                                                                                                                                                       Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud

Minutes Available text with City of Valley City Logo above

11.28.23 Special Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, November 28th, 2023



President Carlsrud called the meeting to order at 12:10 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop

Members absent: Commissioner Erickson, Commissioner Gulmon

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

NEW BUSINESS

Approve Special Alcohol Beverage Permit for The Labor Club for Friday, December 1, 2023 at the NDWS South Building.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:12 P.M.

Minutes Available text with City of Valley City Logo above

11.21.23 Commission Minutes

City Commission Meeting
Valley City, North Dakota

Tuesday, November 21, 2023



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

OATH OF OFFICE FOR POLICE OFFICER BRIAN HAGER

PROCLAMATION FOR SMALL BUSINESS SATURDAY

APPROVAL OF AGENDA

Add NB11. Approve Proposals for Police Department Vehicle.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the November 7, 2023, Commission Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Raffle Permit Application for the Following:

  1. Education Foundation for VCPS 11.30.2023 at the HAC
  2. Student Chapter of the Wildlife Society 2.13.2024 VCSU
  3. VCSU American Fisheries Society Student Subunit 2.13.2024 at Rhoades Science Center
  4. Valley City State University Foundation 12.1.2023 at the Eagles

Approve 2023-2024 Contractor License Application for Robert Gibb & Sons, Fargo ND

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

RESOLUTION

Resolution 2431, A Resolution Amending Infrastructure Renewal and Replacement Fees.

Commissioner Magnuson moved to approve adding $1.00 to any account that has water service and $1.00 to any account that has electrical service for both Residential and Commercial customers and to review the infrastructure charge on an annual basis, seconded by Commissioner Bishop. Motion passed unanimously.

NEW BUSINESS

Consideration for Appropriating Back the Blue Funds.

Commissioner Bishop moved to approve seconded by Commissioner Magnuson for $19,871.00 to be used and allocated for Law Enforcement Officers. $11,000.00 will be allocated for retention bonuses, $5000.00 will be allocated for new recruitment bonuses, the remaining funds will be used for tuition payments.  Motion passed unanimously.

Approve Salary Schedule Amendment to Include Water Plant Operator III with B23 Classification.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Appoint Construction Management At-Risk Selection Committee. Commissioner Bishop moved to approve, seconded by Commissioner Erickson to appoint the CMAR selection committee as follows: Gwen Crawford- City Administrator, Chad Petersen – City Engineer, Architect- Architect that is selected through the RFQ process, Licensed Contractor-Tim Durheim.

 Motion passed unanimously.

Accept Project No. SU-CVD-2-990(061), PCN 23233-12th St N/8th Ave SW – Mill & Overlay/Turn Lane Improvements.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Accept Project No. UGP-2-999(051), PCN 22280-Main Street/Central Ave Urban Grant Project.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Amendment to Task Order for Preliminary Engineering for NW Water Tower Study to include zone 8.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson

Roll call vote: Gulmon – Aye, Bishop – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye. Motion approved. 

Approve Design Engineering Task Order for 2024 Seal Coat Improvements.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll call vote: Bishop – Aye, Magnuson – Aye, Erickson – Nay, Gulmon – Aye, Carlsrud – Aye. Motion approved. 

Approve Design Engineering Task Order for 2024 Sanitary Sewer Point Repair/Manhole Replacement Project.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll call vote: Magnuson – Aye, Erickson – Nay, Gulmon – Aye, Bishop– Aye, Carlsrud – Aye. Motion approved. 

Approve Preliminary & Design Engineering Task Order for Project No. TAU-2-990(066), PCN 23917 – Winter Show Road Shared-Use Path.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll call vote: Erickson – Nay, Gulmon – Aye, Magnuson – Aye, Bishop– Aye, Carlsrud – Aye. Motion approved. 

Approve 2024 Board Meeting Schedule as follows: Tuesday January 2nd will be Thursday, January 4th, Tuesday March 19th will be held Monday, March 18th and Tuesday May 7th will be Monday, May 6th. The Planning & Zoning Meeting will be moved from Tuesday April 9th to Wednesday, April 10th.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Proposals for Police Department Vehicle.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon to accept the proposal for the Ford Explorer.

Roll Call Vote: Gulmon – Aye, Magnuson – Aye, Bishop– Aye, Erickson – Aye, Carlsrud – Nay. Motion Approved.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Viking Trailer Court the installation of the trailer park’s culverts and will return in the spring to finish seeding and the hydro mulch of the grass. They are putting down straw and mats to help with erosion. David Wick will be working on a budget for the plan to replace the pavement for next summer.

Working on the Public Works budget and seeing what we can do with capital budget items that are in need.

There is an open meeting at the HAC, being put on about a state & federal project for East Main St just outside of City Limits. Regarding the repair of the culvert in 2025.

Reminder about Small Business Saturday, Lighting of the Park as well as the Parade of Lights.

Fire Chief Magnuson wished all a happy thanksgiving & reminded all that turkey fryers are not to be used indoors. He also shared information on the Annual Fireman’s Dance this Friday night the 24th at 8:30PM at the Eagles. Free will donation so come on out and enjoy!

City Engineer Eslinger brought & shared the 2024 Calendars for the departments.

Mayor Carlsrud thanked all who worked on the budget. This year has been tough. Thank you to the Commissioners for working on their portfolios.  Happy Thanksgiving to everyone.

Adjourn

Meeting was adjourned at 5:50 P.M.

12.4.2023 Mayor’s Message

 NEWS & NOTES

12/4/2023

  • Hello Everyone,
  • We have certainly been Blessed with beautiful late fall weather.  A few years ago, winter arrived early in October forcing construction to stop. From that, a segment of gravel road all winter on Main by the Rosebud Center.  Oh well, that is how we get averages!  Enjoy the above average temperatures for a while.
  • December is a month of celebrations for many.  Hanukkah, Kwanzaa and Christmas are three identified on my calendar.  During this time of the year, many homes and businesses have decorative lighting and religious scenes.  With the nice weather, more decorations are showing up almost daily, go for a walk or drive and enjoy the beauty.
  • Light has shown to be a positive therapy for good mental health.  While outdoor light is the best, winter days are short, so those of you who have decorative lighting in your yards may be “making someone’s day”.  Thank you. 
  • Last week the Valley City – Barnes County Development Corporation (VCBCDC) held its Annual Banquet at the Eagles Club.  There was a nice social, a good meal and an informative program.  Representatives from Freedom Machine Group and John Deere Seeding Group shared how the VCBCDC helped bring their businesses here and ways it helps retain businesses.
  • Information about “Community Engagement” opportunities was presented.  There are numerous VCBCDC events where help is needed with many of them being fun.  Contact Trinity at 701-490-9010 to see if there is something you would like.
  • We had four power outages in November all caused by, guess what, squirrels!  Kudos to Public Power, in spite of the squirrels, our power was “on” 99.9999% of the time.  Thank you.
  • December 21, 2023 the Winter Solstice occurs at 9:27 PM.  That means the days will become longer beginning the 22nd, YAY!
  • Thanks to all who provide and proof material for this article.                     
  • All you need is love.  But a little chocolate now and then doesn’t hurt.”                       ~ Charles M. Schultz                   

                                                  Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud