2018 Board of Equalization Proceedings
April 10, 2018
4:00 PM City Hall

President Carlsrud presided and continued with roll call.

Members present: Commissioner Bishop, Commissioner Magnuson.

Members absent: Commissioner Powell, Commissioner Pedersen.

Others Present: City Administrator Schelkoph, Finance Director Richter, Assessor Hansen, City Attorney Mertins, Police Chief Hatcher.

Finance Director Richter read North Dakota Century Code sections 57-11-01, 03 and 07 pertaining to the duties of the Board of Equalization.

President Carlsrud declared the hearing open at 4:07 P.M. City Assessor Sandy Hansen reported the changes in property values within the city for 2018. An overall summary was read and submitted, with the breakdown as follows:

Commissioner Magnuson inquired about the impact to overall tax base. City Auditor Richter stated the City can include changes in non-taxable to taxable, new construction for additions to budget; changes in market value do not increase budgeting power but rather help to re-distribute the mill levy.

The following property owners contacted City Assessor Hansen regarding the notice of increase for 2018.

No written comments were received by City Auditor.

Dean Kinney inquired about the increased commercial land value along Main Street and upcoming construction impacting special assessments.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Bishop. The motion passed unanimously.

Commissioner Bishop moved to approve the assessment book as prepared by the City Assessor, seconded by Commissioner Magnuson. The motion passed unanimously.

President Carlsrud thanked City Assessor Hansen for her work.

Adjourn

The meeting was adjourned at 4:32 p.m.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
April 3, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen from KLJ.

Pledge of Allegiance

Recognition of Mayor for a Day

President Carlsrud recognized Tessa Anderson and Nora Wolhart as Mayor for a Day essay winners.

City Government Week Proclamation
Tessa Anderson and Nora Wolhart read the City Government Week Proclamation.

Approval of Agenda – Remove Consent C, N9 & N11

Approval of Minutes

Commissioner Magnuson moved to approve the minutes from March 20 and March 29, 2018 meetings, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,646,288.49
3. Approve Block off the Street Request for Valley City High School on April 28, 2018 on 4^th Street NW from Central Avenue to 2^nd Avenue NW
4. Approve Request to Block off the Street for Valley City Public Schools on May 9, 2018 on 2^nd Ave NW from 4^th Street NW to 5^th Street NW
5. Approve Raffle Permit for Valley City Area Chamber of Commerce

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

New Business

Consider financial support for the South Central Seniors Transportation

Commissioner Pedersen moved to approve $20,000 for South Central Seniors Transportation, seconded by Commissioner Powell. The motion passed unanimously.

Pat Hansen from South Central Seniors Transportation thanked the Commission for their support. The goal is to leverage all of the available federal money, $80,000, which requires a local match. The local match is funded through donations and city and county support in the service area.

Consider Request for $7,500 from the Reserved Streetscape Project Funds for Chamber of Commerce for one-time construction marketing

Bobby Koepplin, on behalf of the Visitors Committee, reported that the Commission in 2016 approved reserving 25% of the Image Enhancement Grant funds for streetscape projects. The Visitors Committee provided a do pass recommendation for this project with requirements for matching funds and funding after construction begins.

Commissioner Magnuson moved to approve the request for $7,500 from the Reserved Streetscape Project Funds for the Chamber of Commerce with the conditions set forth by the Visitors Committee, seconded by Commissioner Powell. The motion passed unanimously.

Consider Food & Beverage Grant Request for Chamber of Commerce in the amount of $32,000

Bobby Koepplin, on behalf of the Visitors Committee, reported that this $47,000 project will provide improvements to signage and carpet at the Rosebud Visitors Center. The Visitors Committee provided a do pass recommendation for a $32,000 grant from Food & Beverage.

Commissioner Pedersen moved to approve the Food & Beverage Grant request for the Chamber of Commerce, seconded by Commissioner Magnuson. Koepplin stated that this request will use all available funds in 2018. The motion passed unanimously.

Consider Image Enhancement Grant from Mobility Plus Rehabilitation, Ltd. in the amount of $1,000

Bobby Koepplin, on behalf of the Visitors Committee, reported a do pass recommendation in the amount of $1,000 for Mobility Plus Rehabilitation, Ltd.

Commissioner Powell moved to approve the Image Enhancement Grant for Mobility Plus Rehabilitation, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve awarding bid for planting of trees for the ND Forest Service grant to Pine Country Nursery in the amount of $14,617.00

Bobby Koepplin, on behalf of the Beautification Committee, requested approval of the bid to plant trees on the boulevards near City County Health District, the Courthouse, and a City parking lot.

Commissioner Pedersen moved to approve awarding bid for planting trees, seconded by Commissioner Magnuson. The motion passed unanimously.

Receive the Valley City Fire Department Annual Report
Fire Chief Retterath presented the Valley City Fire Department Annual Report and stated that calls were down in 2017.

Approve part-time staff for VCFD to create pre-plan building fire protection program

Fire Chief Retterath request approval for the Valley City Fire Department to hire a part-time staff to pre-plan details that are useful for responding to calls.

Commissioner Bishop moved to approve part-time staff for Valley City Fire Department, seconded by Commissioner Powell. The motion passed unanimously.

Approve Gaming Site Authorization for Edgar A. Fisher Post 60 of the American Legion

Commissioner Pedersen moved to approve the gaming site authorization for American Legion, seconded by Commissioner Magnuson. The motion passed unanimously.

REMOVED – Approve NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(057), Central Avenue from Main to 12th St N

Approve NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(055)059, 3^rd Avenue SE from 4^th St SE to Main St

Chad Petersen from KLJ stated that the project will be funded from the NDDOT Urban Road Grant program which requires a cost participation, construction and maintenance agreement to be filed. Construction cost and construction engineering is at 80% federal share, 20% local match. The $1.15 million project has $452,000 local cost share which is scheduled to be bid through the NDDOT on May 11.

Commissioner Powell moved to approve the NDDOT Cost Participation, Construction & Maintenance Agreement for UGP-SU-2-990(055)059, seconded by Commissioner Pedersen. The motion passed unanimously.

REMOVED – Approve 2017 Year end transfers and assigned funds as prepared by City’s Finance Director

Appoint contact for the ND Water Coalition

City Administrator Schelkoph stated the City of Valley City has a membership in the ND Water Coalition. The City Administrator serves as a contact as well as one commissioner. Schelkoph recommended President Carlsrud serve as the commission representative.

Commissioner Magnuson moved to approve President Carlsrud as a representative to the ND Water Coalition, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reminded the public to report slippery streets to 845-0380, Public Works or 845-8181 for Barnes County Dispatch.

Schelkoph reported that the FEMA lot issue has been resolved through the passage of the omnibus on March 9, 2018. The alternative would have required the City to construct a new floodwall at an estimated cost of $3 million to avoid the FEMA lot. Schelkoph thanked Senator Heitkamp and FEMA for their work to provide a legal resolution to this issue.

Schelkoph reminded the public that Main Street will be closed for an extended period of time.

City Updates & Commission Reports

City Auditor Richter thanked Emma Tufte for her work on the Mayor for a Day event and Tessa Anderson and Nora Wolhart for their essays.

City Assessor Hansen stated that the Board of Equalization meets on Tuesday, April 10 at 4:00 pm in the Commission Chambers.

Fire Chief Retterath report that 340 invitations have been sent for the ND Firefighters Association convention in May.

Commissioner Powell stated that the Valley City – Barnes County Committee of Addiction will hold a town hall discussion on Thursday, April 5 at the HAC.

Commissioner Bishop thanked the VCFD & VCPD for their efforts.

Commissioner Magnuson congratulated the Mayor for a Day winners for their essay submissions.

President Carlsrud thanked employees and volunteers for their work. Carlsrud thanked the parents for their support of the Mayors for a Day.

Adjourn

The meeting was adjourned at 5:49 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Special Commission Proceedings
March 29, 2018
7:00 AM Meeting, City Hall

President Carlsrud presided and continued with roll call at 7:00 AM

Members present: Commissioner Pedersen, Commissioner Bishop, Commissioner Magnuson

Members absent: Commissioner Powell

Others Present: City Administrator Schelkoph, City Attorney Mertins, City Auditor Richter, Police Chief Hatcher, Chad Petersen from KLJ.

Pledge of Allegiance

New Business

Consider NDDOT UGP-SU-2-990(057)PCN 22043 Bid Items for the  Streetscape Project

City Administrator Schelkoph stated that the City will received the NDDOT documents on March 23, 2018 for the Third Avenue, Concrete Pavement Repair (CPR) and Streetscape projects. Petersen clarified that the Third Avenue project was originally under the Urban Road Program and now NDDOT has applied grant money to the project. The Three projects will now bring $2.3 million in federal funds to Valley City instead of just $500,000 from Urban Road Program.

City Administrator Schelkoph reported that the final estimate is $1.9 million, which is higher than the $1.55 million preliminary estimate. Schelkoph direct KLJ to add an alternate to the bid documents that will allow the Commission some latitude in finalizing the project cost based on bids in hand, this alternate is for 4^th Street to 5^th Street. Petersen indicated that this section includes approximately $250,000 construction cost for bump outs and decorative lighting.

Commissioner Magnuson stated that the original plan was for a $300,000 local share. Magnuson asked if the widening of the sidewalks and bump outs could be removed while retaining the decorative lighting. Magnuson asked the Commission to stay within a $300,000 local share.

Commissioner Pedersen recommended if bids are not favorable, use Commissioner Magnuson’s reduction in scope recommendation.

Petersen clarified that the project scope will need to be reduce to less than $1 million to be at a $300,000 local share level. Petersen stated the new traffic signals require a larger footprint to meet ADA requirements through bump outs.

Commissioner Bishop stated that the project is over budget with a lack of transparency.

Commissioner Magnuson asked to scale the project back to fit the budget that was promised.

Commissioner Pedersen questioned the impact to the grant funding if the scope is changed. Pedersen stated that $700,000 in grant money is now available with the project as it is.

City Auditor Richter received an estimate from NDDOT in February. At that point, Richter added 20% for project costs with $282,000 from the Infrastructure Renew & Replacement Fund and $260,000 from the Electrical Fund. Richter stated that there are funds to cover the local cost share of the new project cost.

Commissioner Magnuson again asked to stay at the $300,000 local cost share.

Jeff Edwards, Chair of the Streetscape Committee, recommended the Commission create two alternates – the first along the High School, as described by Mr. Schelkoph on 4^th Street to 5^th Street; the second from Main to Second Street. Edwards clarified that the bump outs are not just decorative, they allow space for the traffic lights to meet ADA requirements.

Petersen clarified for the Commission that not all areas require bump outs to meet ADA compliance as some areas have greater right of ways.

Bobby Koepplin stated that since a design contract was signed, he’d recommend continuing forward with the project and review again when the bids are received.

Mary Lee Nielsen asked the Commission to consider the national efforts to make downtowns walkable and to proceed and see how bids are received.

President Carlsrud expected the community would spend $300,000 to $400,000 for this project. Carlsrud stated that the national trend for economic development is to improve the downtown district and with the funding available, the City needs to support this project.

Adjourn

President Carlsrud declared the meeting adjourned at 7:52 am.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
March 20, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen from KLJ.

Pledge of Allegiance

President Carlsrud presented Commissioner Magnuson with his Leader achievement from the ND League of Cities.

Approval of Agenda – Additions to Consent Agenda, as indicated

Approval of Minutes

Commissioner Powell moved to approve the minutes from March 8 and March 10, 2018 meetings, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Raffle Permits for Catherine’s Parish KC’s, Valley City Trap Club
2. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
   1. Ace Plumbing
   2. All American Plumbing & Heating
   3. Bakkegard & Schell, Inc.
   4. Engles Electric
   5. Enterprise Electric, Inc.
   6. Grotberg Electric, Inc.
   7. Grotberg Electric, Inc. dba Triton Mechancial
   8. Hi-Line Electric, Inc.
   9. Home Heating, Plumbing & A/C, Inc.
   10. John’s Refrigeration & Electric, Inc.
   11. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
   12. Kohn Electric, LLC
   13. Manning Mechanical, Inc.
   14. Moorhead Electric, Inc.
   15. Overn Electric, LLC
   16. Peterson Mechanical, Inc.
   17. Red River Electric, Inc.
   18. Ryan Mechanical, Inc.
   19. Scott’s Electric, Inc.
   20. Sheyenne Mechanical
   21. Sheyenne River Repair
   22. Wrigley Mechanical, Inc.
   23. And all license applications received before April 1, 2018, and approved by the Auditor’s Office.
3. Approve House Mover licenses for
   1. Carrington House Moving, Inc.
   2. Liechty Homes Inc.
   3. Schmit Incorporated
   4. And all license applications received before April 1, 2018, approved by the Auditor’s Office.

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

Approve Resolution No. 2138, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services

City Administrator Schelkoph recommended that Marshall Senf serve as a delegate to attend and vote at the MRES annual meeting, with Schelkoph serving as an alternate delegate.

Commissioner Bishop moved to approve Resolution No. 2138, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2139, a Resolution Accepting Final Plans, Specifications and Estimate of Probable Cost for Project No. UGP-SU-2-990(057) [Central Ave – Concrete Pavement Repair, Sidewalk, Curb & Gutter, Storm Sewer Modifications, Decorative Lighting and Traffic Signals], and authorizing Engineer to Advertise for bid
Chad Petersen from KLJ stated that the proposed project is scheduled to be bid through NDDOT on May 11, 2018. The estimated construction cost is $1.9 million that includes $1.5 million for Streetscape portion of the project.

Commissioner Bishop inquired if the pending litigation impacts the Commission’s actions. City Attorney Mertins indicated that the oral arguments are scheduled for April 11.

Commissioner Powell moved to approve Resolution No. 2139, seconded by Commissioner Pedersen.

Chad Petersen stated that construction would start Monday, June 18 after Rally in the Valley with major completion by mid-October.

Commissioner Magnuson inquired there are ways to help inform business owners of the construction impacts. City Administrator Schelkoph stated that he is exploring a construction camera.

The motion passed unanimously.

New Business

Consider approving 2019-2021 Project Information and Planning Forms (Permanent Flood Protection, Water Main and Mill Dam Rehabilitation) for submittal to the State Water Commission

Chad Petersen reviewed the 2019-2021 Project Information & Planning Forms to include Permanent Flood Protection, Water Main and Mill Dam Rehabilitation. The City is submitting cost share requests for 2019-2021 for a $14 million of Permanent Flood Protection project, $1.5 million for water main project in NE & NW. $1.27 million for Mill Dam Rehabilitation project. Petersen stated this is a pre-planning process the State Water Commission uses prior to prioritizing and asking the legislature for funding.

Commissioner Pedersen moved to approve the 2019-2021 Project Information & Planning Forms, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider using the Infrastructure Renew and Replacement Fund 290 for a portion of the Final Payment to NDDOT for 9^th Ave NW Reconstruction Project

City Administrator Schelkoph stated that the City needs to fund $28,000 to finalize the settlement costs. Schelkoph recommended that the balance of the expenses for 9^th Ave NW be paid from the Infrastructure Renew & Replacement Fund.

Petersen stated that approximately $50,000 of liquidated damages was returned to the local share – reflected in Special Assessments and impact to Renew & Replacement Fund.

Commissioner Pedersen moved to approve the final payment for 9^th Ave NW to NDDOT, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider VCBC Development Corporation Request to Retain 0% Loan Funds

Jennifer Feist from the VCBC Development Corporation requested that returned FLEX Pace funds be kept by the VCBC Development Corporation to assist businesses. Feist clarified that the $69,841 is already been paid out of the city sales tax fund. City Auditor Richter requested that the payment information be made available to the City.

Commissioner Powell moved to approve VCBC Development Corporation request to retain 0% loan funds, seconded by Commissioner Bishop. The motion passed unanimously.

Approve 2018 City Forester Contract

City Administrator Schelkoph requested the approval of the 2018 City Forester Contract with a 2.3% increase in salary from the 2017 contact. Mr. Willis Wagar will work May 15, 2018 – September 15, 2018.

Commissioner Magnuson moved to approve the 2018 City Forester Contract, seconded by Commissioner Pedersen. The motion passed unanimously.

President Carlsrud thanked Willis Wagar for agreeing to serve.

Approve Application for Property Tax Exemption for Improvements to Commercial Building at 1109 Main Street W

City Assessor Hansen provided a do pass recommendation as Grotberg Electric meets the criteria for the Property Tax Exemption.

Commissioner Bishop moved to approve the application for property tax exemption at 1109 Main Street W, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Valley City Eagles 2192 at North Dakota Winter Show Event Center March 26 – 28, 2018

Commissioner Bishop moved to approve the Special Alcohol Beverage Event Permit, seconded by Commissioner Magnuson. The motion passed unanimously.

President Carlsrud stated Senator Heitkamp is working on legislation regarding the FEMA lot.

City Administrator’s Report

City Administrator Schelkoph stated that the ultra-filtration (UF) replacement costs are 90% State Water Commission, 10% local cost share. Filters have been ordered. Schelkoph & President Carlsrud attended the APPA meeting in Washington, D.C. and met with Senator and Representatives to discuss ownership of WAPA and pole attachment authorizations. Schelkoph stated that Main Street will be closed for 10 months; the elevators at Mill Dam should be demolished by end of the week with a local cost share of $41,000. Please keep emergency routes and sidewalks clear during snowfall.

City Updates & Commission Reports

City Auditor Richter stated that the transition is well underway for the employee retirement plan to move to a local agent, Tom Glandt with Vanguard.

Fire Chief Retterath encouraged citizens to test sump pumps and ensure they are properly wired. The ND State Fire Convention will be held in Valley City, community members are invited to attend the motivational speaker’s presentation on Friday, June 1 and a parade.

Commissioner Magnuson encouraged KLJ to hold a pre-construction meeting with better details for business owners.

President Carlsrud stated that the Valley City Public Schools and Barnes County Commission will meet at a joint session on March 27 to discuss topics including the SRO, mental health concerns, etc. Carlsrud stated the first committee meeting to discuss the status of the Barnes County jail was held. Carlsrud reminded the public that the river is not safe.

Adjourn

The meeting was adjourned at 5:45 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Special Commission Proceedings
March 10, 2018
12:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 12:00 PM.

Members present: Commissioner Pedersen, Commissioner Bishop, Commissioner Powell.

Members absent: Commissioner Magnuson

Others Present: City Administrator Schelkoph, Senator Heidi Heitkamp, Senator Larry Robinson, Chad Petersen from KLJ

Pledge of Allegiance

New Business

Discuss flood protection with Senator Heitkamp
City Administrator Schelkoph indicated that the purpose of the meeting was to discuss a FEMA lot at 481 Viking Drive that was purchased in 1993. A portion of the floodwall has been built on this FEMA lot. Chad Petersen from KLJ stated during the construction of Permanent Flood Protection Phase I, the City avoided FEMA lots in the construction of the flood wall by purchasing land through the State Water Commission program. Schelkoph reported that during the Community Rating System (CRS) program implementation, Building Inspector Andersen determined that a portion of the floodwall was built on a FEMA lot. Chad Petersen reported that the estimated cost to remove the existing floodwall and replace with clay levee would be $400,000 to $500,000. Senator Heitkamp reported removing the existing floodwall and replacing with clay levee would require an act of Congress. Senator Heitkamp is working to include an amendment on an upcoming bill to allow the flood wall to remain in place. President Carlsrud thanked the Senator for her efforts.

Adjourn

The meeting was adjourned at 12:24 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
March 8, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen and Mike Strom from KLJ.

Pledge of Allegiance

Approval of Agenda – Addition of N4, N5

Approval of Minutes

Commissioner Bishop moved to approve the minutes of the February 20, 2018, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve raffle permit for Valley City Lions, Valley Quilters
2. Approve Mechanical Contractor license for Dakota Plains Mechanical Corporation
3. Approve parade application for ND State Firefighters Convention on June 1 on Central Avenue

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Open public hearing for beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S

President Carlsrud declared the public hearing open. Police Chief Hatcher had no issues with the transfer. James Leevers on behalf of County Bottle Shop stated that the employees will stay with the change in ownership. President Carlsrud declared the public hearing closed.

Consider beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S

Commissioner Bishop moved to approve the beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Ave S, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2133, a resolution Accepting Final Plans and Specifications for Paving Improvement District 115 (SU-2-990(055)059) and authorizing Engineer to Advertise for bid.

Chad Petersen stated that the 3^rd Avenue SE reconstruction is scheduled for a May 11, 2018 bid opening. President Carlsrud clarified that the street lights will not be special assessed. Commissioner Pedersen moved to approve Resolution No. 2133, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2134, a resolution Accepting Final Plans and Specifications for Storm Sewer Improvement District 51 and authorizing Engineer to Advertise for bid.
Mike Strom reported that Storm Sewer Improvement District 51 is located adjacent to the ND Winter Show and will address erosion issues. Commissioner Bishop moved to approve Resolution No. 2134, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2135, a resolution Accepting Final Plans and Specifications for Sanitary Sewer Improvement District 62 and authorizing Engineer to Advertise for bid.
Mike Strom indicated that Sanitary Sewer Improvement District 62 is primarily a sewer reline project and responded to Commissioner Bishop that an original portion of the project is now scheduled for full replacement at a later date. Commissioner Bishop moved to approve Resolution No. 2135, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2136, a resolution Approving Bid and Awarding Contract for Paving Improvement District 117.
Mike Strom recommended awarding bid for Paving Improvement District 117 to Northern Improvement in the amount of $572,988.55. Commissioner Powell moved to approve Resolution No. 2136, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2137, a resolution Approving Bid and Awarding Contract for John Deere Water Tower Recoating.

Mike Strom recommended awarding bid to Maguire Iron for John Deere Water Tower Recoating in the amount of $59,700. Commissioner Magnuson moved to approve Resolution No. 2137, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve tobacco license for County Bottle Shop Inc. dba The Liquor Locker at 124 Central Avenue S
Emma Tufte indicated that the two tobacco license applications are due to change in ownership and will not exceed the allotted number of tobacco licenses. Commissioner Pedersen moved to approve the tobacco license for County Bottle Shop dba The Liquor Locker at 124 Central Avenue S, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve tobacco license for Leevers Foods, Inc. at 148 South Central Avenue
Commissioner Pedersen moved to approve the tobacco license for Leevers Foods, Inc. at 148 South Central Avenue, seconded by Commissioner Powell. The motion passed unanimously.

Approve Application for Property Tax Exemption Improvements to 628 11^th Ave SW
Assessor Hansen stated that the Ridgeview Place Apartment will be making improvements that qualify it for a Property Tax Exemption and recommended the approval of the application. Commissioner Powell moved to approve the application for Property Tax Exemption Improvements at 628 11^th Ave SW, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for City Lights at Barnes County Museum on March 15, 2018
Commissioner Pedersen moved to approve a special alcohol event permit for City Lights, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider transferring ownership of a piece of City property to NDDOT
City Administrator Schelkoph reported that NDDOT has requested the transfer of city property to expand the right away along I-94 near West Main (parcel # 63-3021439) and install a box culvert. Schelkoph stated that the NDDOT project will bypass the city culvert and future repair of the city culvert, estimated to cost $500,000 to $600,000, will not be needed. Chad Petersen stated that NDDOT is planning to stabilize the area in 2018, reconstruct Interstate in 2019 and install the box culvert in 2019 or 2020.

Commissioner Magnuson moved to deed city property, parcel #63-3021439, to North Dakota Department of Transportation, seconded by Commissioner Powell. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reminded the public that Main Street will close beginning March 12 and continue for the next ten months.

City Updates & Commission Reports

City Attorney Mertins thanked Commissioners for setting up their new valleycity.us email accounts.

Chad Petersen from KLJ stated that Main Street has a truck detour route and two other detour routes that will be used – one during special events when Central Avenue is closed.

Commissioner Bishop thanked VCPD & VCFD members who take overnight and early morning calls for service.

President Carlsrud thanked the street, garbage and landfill crews for their work during the recent snow event. Carlsrud encouraged citizens to attend the ND Winter Show.

Adjourn

The meeting was adjourned at 5:34 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
February 20, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Attorney Mertins, City Auditor Richter, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen and Mike Strom from KLJ.

Roll Call

Pledge of Allegiance

Approval of Agenda – No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 6, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve raffle permit for Valley City Lions, Valley Quilters
2. Approve Mechanical Contractor license for Dakota Plains Mechanical Corporation
3. Approve parade application for ND State Firefighters Convention on June 1 on Central Avenue

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

Approve Resolution No. 2128, a resolution to Create Sanitary Sewer Improvement District No. 62

Mike Strom from KLJ reviewed the location of Sanitary Sewer No. 62. Commissioner Pedersen moved to approve Resolution No. 2128, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2129, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Sanitary Sewer Improvement District No. 62

Mike Strom from KLJ stated that Sanitary Sewer No. 62 will include the re-lining of clay tile pipes at an estimated cost of $465,000. Commissioner Magnuson moved to approve Resolution No. 2129, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2130, a resolution to Create Storm Sewer Improvement District No. 51

Mike Strom from KLJ reported that Storm Sewer Improvement District will address street flooding. Chad Petersen from KLJ stated that the engineering will address the erosion issues downstream. Commissioner Powell moved to approve Resolution No. 2130, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2131, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Storm Sewer Improvement District No. 51

Mike Strom from KLJ stated that this project has been on the list for a number of years. The estimated cost is $236,000. Commissioner Bishop moved to approve Resolution No. 2131, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Resolution No. 2132, a resolution Establishing Rates and Fees for Solid Waste Services

City Administrator Schelkoph stated that the solid waste services have not been adjusted in five years. The residential rates will be lowered while the commercial rates will be increased. Commissioner Magnuson moved to approve Resolution No. 2132, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve Special Alcohol Event Permit for Eagles at North Dakota Winter Show March 3 – 10, 2018
Commissioner Magnuson moved to approve a special alcohol event permit, seconded by Commissioner Pedersen. The motion passed unanimously.

Consider engineering contract to hire AE2S to design and provide oversight to install pretreatment and RO soak facilities at the Water Treatment Plant

City Administrator Schelkoph reported that the State Water Commission agreed to a 90/10 cost share for the costs associated with the UF system replacement and Water Treatment Plant upgrades; and agreed that Devils Lake water caused the damage to the UF system. The City will install a flocculator and baffles; connect the reverse osmosis system to the UF system to soak the UF system in reverse osmosis water; purchase one train of UF filters and pay for engineering costs. The City share is $58,800 to be paid from the Public Works Capitol Budget.

Commissioner Pedersen thanked City Administrator Schelkoph for his efforts with State Water Commission. City Administrator Schelkoph thanked Wade Hesch and Sherry Keys for their work with GE and AE2S to identify and address the issues caused by Devils Lake water.

Commissioner Magnuson moved to approve the engineering contract with AE2S, seconded by Commissioner Powell. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported that Mayor Carlsrud and himself will be attending the American Public Power Association in Washington, D.C. APPA will be addressing the proposal to sell off the assets of WAPA. Schelkoph reported that Main Street will be closed for ten months.

City Updates & Commission Reports

City Attorney Mertins reported that on February 14, papers were filed to request a temporary restraining order and preliminary injunction on the streetscape project by Robert Drake. NDIRF will provide an attorney. City Administrator Schelkoph stated that the utility rates will not be raised to provide funding for this project; nor will special assessments be utilized; local funding is provided by money budgeted to replace street lights on Central Avenue with a 4 to 1 match from the state.

Chad Petersen from KLJ stated that Main Street will re-open for a few weeks at the end of this week.

Commissioner Magnuson stated that the initiative was intended to revitalize downtown district and improve Valley City.

President Carlsrud reported that the Chamber of Commerce is working with local businesses and community events to address business owner concerns during construction. Carlsrud thanked city employees for their efforts with snow removal.

Commissioner Pedersen was excited to serve as a pilot community for the statewide main street initiative.

Adjourn

The meeting was adjourned at 5:44 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
February 6, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:04 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Attorney Mertins, City Auditor Richter, Assessor Hansen, Public Works Accountant/Manager Jacobson, Police Chief Hatcher, Dave Andersen, Chad Petersen from KLJ, Gary Retterath.

Roll Call

Pledge of Allegiance

Approval of Agenda – Remove N1, Consent D

Approval of Minutes

Commissioner Bishop moved to approve the minutes from January 16 and January 26, 2018 meetings, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,349,194.09
3. Approve raffle permits for Barnes County Ducks Unlimited, Native American Culture Club, North American Game Warden Museum
4. Approve mechanical contractor license for Dakota Plains Mechanical

Commissioner Pedersen moved to approve the consent agenda, Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

Approve Resolution No. 2125, a resolution to amend a fee for parking tickets.

City Attorney Mertins introduced Resolution No. 2125, this will bring the Valley City in conformance NDCC. Commissioner Powell moved to approve Resolution No. 2125, seconded by Commissioner Magnuson.

Police Chief Hatcher stated that ten dollars is a sufficient fee for parking violations in comparison to other fees in Valley City and indicated that the timing is a concern for the department. City Attorney Mertins stated that it would be feasible to amend the criminal code to allow a ten dollar fee; in order to do so, this could be done through an ordinance at the next meeting. City Administrator Schelkoph stated that the passage of the twenty dollar fine may limit parking violations.

Commissioner Magnuson inquired if enforcing parking ticket non-payment issues might be addressed separately.

City Administrator Schelkoph recommend the passage of the twenty dollar fee.

Roll call vote: Bishop AYE; Magnuson NAY; Pedersen NAY; Powell NAY; Carlsrud AYE. Motion failed.

Approve Resolution No. 2126, a resolution determining sufficiency of protest for Paving Improvement District No. 117

City Auditor Richter reported that protests were received for Paving Improvement District No. 117 with 2.25% in Swanke Addition and 0.46% for seal coat.

Commissioner Pedersen moved to approve Resolution No. 2126, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution 2127, Accepting Final Plans and Specifications for Paving Improvement District No. 117 and authorizing Engineer to advertise for bid.

Chad Petersen from KLJ reviewed Paving Improvement District No. 117. The estimated project cost is $720,000. Commissioner Powell moved to approve Resolution No. 2127, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve sale of Lot 6, Riverview Drive Third Addition for $7,013.

City Administrator Schelkoph presented the bid received for Lot 6, Riverview Drive Third Addition. Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvement to 240 13^th St NE.

City Assessor Hansen provided overview of the Property Tax Exemption for Improvements program and stated that 240 13^th Street NE meets the criteria. Commissioner Magnuson moved to approve the application, seconded by Commissioner Powell. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvement to 426 3^rd St NW.

City Assessor Hansen reported that 426 3^rd St NW will be a complete remodel and meets the criteria for the program. Commissioner Pedersen moved to approve, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Memorandum of Understanding between State of ND ITD and City of Valley City for statewide interoperable radio network

City Attorney Mertins stated that the ND Legislative Assembly in 2017 made the state interoperable radio network a statewide priority. Police Chief Hatcher stated that this will allow multiple agencies the ability to talk over the same frequencies when responding to a single incident.

Commissioner Bishop moved to approve the Memorandum of Understanding, seconded by Commissioner Magnuson. The motion passed unanimously.

Award bid for demolition of Elevators & Steel Bins located at Mill Dam to Swanberg Construction in the amount of $164,500.00.

City Administrator Schelkoph reported that six contractors bid on this project with the low bid made by Swanberg Construction. Commissioner Pedersen moved to award bid for demolition to Swanberg Construction, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph will be attending a State Water Commission on Thursday to request funding for the damaged filters at the Water Treatment Plant.

City Updates & Commission Reports

City Auditor Richter reported that the 2018 Regular Election includes President, 2 Commissioners, 3 Park Board Members. Information available at City Hall or website. Candidates must file by Monday April 9.

Fire Chief Retterath reminded residents to uncover fire hydrants in neighborhoods; check gas meters to ensure that the meters are uncovered as well.

Chad Petersen from KLJ provided update on Permanent Flood Protection Phase II construction.

Commissioner Powell stated that the parking lot lighting looks good.

President Carlsrud thanked Commission and city employees.

Adjourn

The meeting was adjourned at 5:38 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Special Proceedings
January 26,2018
12:45 PM Meeting, City Hall

President Carlsrud presided and continued with roll call.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.

Members absent: Commissioner Pedersen.

Others Present: City Administrator Schelkoph, City Attorney Mertins, Auditor Richter.

Roll Call

Pledge of Allegiance

New Business

Approve two raffle permits for Dakota Plains Ag

Commissioner Bishop moved to approve two raffle permits for Dakota Plains Ag, seconded by Commissioner Magnuson. The motion passed unanimously.

Adjourn

The meeting was adjourned at 12:48 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
January 16, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Attorney Mertins, Deputy Auditor Klein at 5:15 pm, Assessor Hansen, Public Works Accountant/Manager Jacobson, Police Chief Hatcher, Fire Chief Retterath

Roll Call

Pledge of Allegiance

Swearing in of Police Officer Matthew Knight

President Carlsrud swore in Police Officer Matthew Knight.

Approval of Agenda

N6 was moved to immediately following the consent agenda.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from January 2, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve raffle permit application for Chamber of Commerce, Tony Kramers Fundraiser & Gun Raffle

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve settlement agreement in Lindberg v. City of Valley City or Move to enter into an Executive Session as authorized by North Dakota Century Code sections 44-04-17.1 subsection 4 and in conformance with section 44-04-19.2 (1) to enter into confidential discussions with legal counsel regarding negotiations in Lindberg Bros., Inc. v. Valley City and (2) to limit the executive session to Commission members, City Administrator, City Auditor, City Attorney, City Engineer, and retained legal counsel.

Commissioner Magnuson moved to approve settlement agreement in Lindberg v. City of Valley City, seconded by Commissioner Powell. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

Approve Resolution No. 2120, a Resolution to Create a Fee for Special Alcohol Server Training.

Commissioner Bishop moved to approve Resolution No. 2120, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve application for conditional use permit for Open Door Center for production and packaging of popcorn.

Commissioner Magnuson moved to approve the conditional use permit for Open Door Center, seconded by Commissioner Bishop. City Administrator Schelkoph reported the conditional use permit received a do pass recommendation from Planning & Zoning Commission. The motion passed unanimously.

Discuss possible joint meeting with Barnes County Commission and Valley City Public Schools

President Carlsrud stated that a luncheon may be held with Barnes County Commission & Valley City Public Schools to discuss issues of mutual interest. Commissioners supported continuing the efforts to plan a joint meeting.

Approve rescheduling of March Finance & Commission meetings to Thursday, March 8
City Administrator Schelkoph stated that March Madness, a League of Cities conference, is scheduled at the same time as the regular March finance and commission meetings. Commissioner Pedersen moved to approve rescheduling of March Finance & Commission meetings to Thursday, March 8, seconded by Commissioner Powell.

Approve authority to transfer to local agent for Valley City Retirement Plan
City Administrator Schelkoph reported that the Retirement Committee has considered proposals by local agents to administer and provide financial advice regarding the Valley City Retirement Plan. The Retirement Committee recommends transferring to Tom Glandt at Valley Weath Advisors. Commissioner Magnuson moved to approve the authority to transfer to a local agent, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Preliminary & Design Engineering Agreement for Permanent Flood Protection Phase IV – Segments 12, 13 & 14 with KLJ in an amount not to exceed $875,775.

City Administrator Schelkoph stated that this preliminary & design engineering agreement will allow the City to have shovel ready project for Phase IV construction when legislative funding is available. Chad Petersen from KLJ reported that Phase IV will include clay levy and floodwall from HubMac to the Powerhouse. Commissioner Powell moved to approve the preliminary & design engineering agreement, seconded by Commissioner Pedersen. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported that the State Water Commission is continuing to review the Water Treatment request. Schelkoph continues to work with the State Water Commission regarding the cost share for future projects. Schelkoph congratulated Chris Grafing on receiving his journeyman lineman status.

City Updates & Commission Reports

Fire Chief Retterath welcomed the public to attend a fundraiser on February 2 at the VFW for the VCFD.

Commissioner Powell encouraged the public to be engaged in the Valley City Public Schools planning sessions regarding a new track.

Commissioner Pedersen relayed congratulations from governor for work on main street initiative.

President Carlsrud congratulated Chris Grafing. Carlsrud reminded citizens to watch for icy streets.

Adjourn

The meeting was adjourned at 5:23 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City