Category Archives: City Commission

Minutes Available text with City of Valley City Logo above

4.18.2023 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson(5:11).

Others: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson.

Pledge of Allegiance

Recognition for Mayor for a Day-Drew Kohler

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 5th, 2023 Finance and Commission Meetings and the April 11th Board of Equalization Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permits for the Following:

Valley City Area Chamber of Commerce on June 17th, 2023 for the Duck Race.

Barnes County Wildlife Federation on November 2nd, 2023, November 27th, 2023 and April 6th, 2024.

Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:

Bakkegard & Schell

BDT Mechanical, LLC

Bentson Electric

Breland Enterprises-American Waterworks

Bridgetown Builders, Inc.

Damon 24/7, LLC

Differding Electric, LLC

East & West Excavating

Energize Electric, LLC

Enterprise Electric, Inc.

Groundworks MN dba Innovative Basement Authority

Hi-Line Construction, Inc.

Hi-Line Electric, Inc.

John’s Refrigeration & Electric, Inc.

J-Tech Mechanical

Keith’s Air Conditioning, Refrigeration & Heating, Inc.

LaValle Flooring, Inc.

Mike’s Construction

Morton Buildings, Inc.

Northland Sheds Inc.

Olaf Anderson Construction, Inc.

Peterson Mechanical Inc.

Rollie’s Remodeling

Scott’s Electric, Inc.

Tim’s Plumbing

Valley Realty, Inc.

Wrigley Mechanical, Inc.

Your Home Improvement Co.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1128, an Ordinance to Amend and Reenact Subsection 3 of Section 11-03-08, Subsection 3 of Section 11-03-09, Subsection 3 of Section 11-03-10, Subsection 2 of Section 11-03-11, and Sections 9-01-16, 11-02-08, 11-03-03, and 11-06-02 of the VCMC Related to Boarding and Rooming Houses.

City Attorney Martineck stated this is basically an administrative change to remove any reference to rooming house.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance 1129, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Residential Off-Street Parking.

City Attorney Martineck stated after several of months of discussion the compromise from planning and zoning is that there will be no restrictions on parking for up to two vehicles in a rear yard in the residential district.  Above that amount you need to follow the restrictions of either putting in a screen or an improved surface.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve First Reading of Ordinance 1130, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Improved Surfaces.

City Attorney Martineck stated there is currently not a definition of improved surfaces so this will take care of that.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve First Reading of Ordinance 1131, and Ordinance to Amend and Reenact Section 11-05-14 of the VCMC Related to Accessory Buildings.

City Attorney Martineck stated this is for any buildings under 120 sq. ft. With the change those buildings could be within 5 ft. of the property line.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution

Consider Resolution 2410, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. SU-CRP-CPU-2-990(062), SU-CRP-2-990(063) & HEU-2-990(064) [Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. 54].

NDDOT received two bids, one from Strata the other from Sellin Brothers.  Strata was the low bid at $5,497,582.04. The engineers estimate was $4,401,387.70. The NDDOT requires a bid analysis process anytime the low bid is either 10% higher or lower of the engineers estimate.

Consensus to do further research and add to May 2nd Meeting.

New Business

Approve Special Alcohol Beverage Permit for City Lights Supper Club Lounge at VCSU Student Center Cafeteria on May 11th, 2023 for VCSU Employee Recognition.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported the automated garbage truck was delivered. The garbage cans will be delivered to residents on May 22nd.  Clean up week will be announced at the May 2nd meeting.  May 6th the transfer station will be open from 9am-12pm. Flood outlook really depends on the amount of rain we get. The peak inflows into Bald Hill late next week. With the remaining melt if there isn’t heavy snow or rain, we should remain under flood level in Valley City which is 16 ft.

City Assessor Current reported on some additions to her Board of Equalization books and sent an exemption list.

Mayor Carlsrud thanked all the city employees for their work.

Adjourn

Meeting was adjourned at 6:05 P.M.

Agenda Available

5.2.2023 Commission Agenda

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The City Commission Meeting will begin on Tuesday, May 2nd, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. The meeting is also available to view online https://us06web.zoom.us/j/83426149221 or listen by calling (1 346 248 7799) Webinar ID:  834 2614 9221.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Arbor Day Proclamation

 

National Skilled Nursing Care Proclamation

Approval of Agenda

Approval of Minutes

Approve Minutes from the April 18th, 2023 Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve Application to Block off the Street between VCSU Student Center & Graichen Gym/Library for the VCSU End of Year Street Dance on May 3rd from 9:30 PM to 11:30 PM.
  3. Approve Raffle Permit for the following:
    1. ND Quarter Horse Association at the Winter Show Building on September 4, 2023 for Fundraiser for Association Expenses.
    1. Valley City Education Association at the VC Jr. Sr. High School Library on May 24, 2023 Access to All Programs.
    1. Valley City Parks and Recreation at Chautauqua Park on August 5, 2023 for the Sheyenne River Trail.
  4. Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following.
    1. Enterprise Sales Co.
    1. Grotberg Electric Inc.
    1. Grotberg Electric Inc. dba Triton Mechanical
    1. Home Heating, Plumbing & A/C Inc.
    1. Keith’s Heating & Cooling LLC.
    1. Maple River Electric
    1. PEC Solutions of the Dakotas LLC.
    1. Richard Berg Construction
    1. 2 Phase Electric LLC.
    1. Six D Construction and Development

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

Ordinance

  1. Approve Second and Final Reading of Ordinance 1128, an Ordinance to Amend and Reenact Subsection 3 of Section 11-03-08, Subsection 3 of Section 11-03-09, Subsection 3 of Section 11-03-10, Subsection 2 of Section 11-03-11, and Sections 9-01-16, 11-02-08, 11-03-03, and 11-06-02 of the VCMC Related to Boarding and Rooming Houses. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Bishop             Gulmon           Carlsrud

  • Approve Second and Final Reading of Ordinance 1129, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Residential Off-Street Parking. (City Attorney Martineck)

Roll Call:          Gulmon           Magnuson        Erickson          Bishop             Carlsrud

  • Approve Second and Final Reading of Ordinance 1130, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Improved Surfaces. (City Attorney Martineck)

Roll Call:          Bishop             Gulmon           Magnuson        Erickson          Carlsrud

  • Approve Second and Final Reading of Ordinance 1131, and Ordinance to Amend and Reenact Section 11-05-14 of the VCMC Related to Accessory Buildings. (City Attorney Martineck)

Roll Call:          Erickson          Bishop             Gulmon           Magnuson        Carlsrud

Resolution

  1. Consider Resolution 2410, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. SU-CRP-CPU-2-990(062), SU-CRP-2-990(063) & HEU-2-990(064) [Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. No. 54]. (City Engineer)

Roll Call:          Magnuson        Erickson          Bishop             Gulmon           Carlsrud

  • Approve Resolution 2411, a Resolution to add a Question to the 2024 Ballot Repealing the Flavor Ban for Individuals 21 and Over. (City Attorney Martineck)

Roll Call:          Gulmon           Magnuson        Erickson          Bishop             Carlsrud

New Business

  • Approve Monthly Bills for the City and Public Works in the Amount of $2,706,395.40          

Roll Call:    Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N2. Approve using $622,143 of Prairie Dog Funds that was designated for Phase II NW Storm Sewer Project for the overage on Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. No.54 Construction Project and balance of bid overage from Renew & Replacement Fund. (Deputy Auditor Klein)

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

5.2.2023 Finance Agenda

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The City Commission Meeting will begin on Tuesday, May 2nd, 2023 at 3:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/84496386791 or listen by calling (1 346 248 7799) Webinar ID: 844 9638 679.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports (10 minutes) – (Deputy Auditor Klein)
  3. Clarification for Prairie Dog Funds for Infrastructure for New Development. (City Administrator Crawford)
  4. Review Credit Limits on City Purchasing Cards.  (Deputy Auditor Klein)

Adjourn

Minutes Available text with City of Valley City Logo above

4.11.2023 Board of Equalization Minutes

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Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon, Commissioner Erickson.

Others Present:  City Attorney Martineck, Deputy Auditor Klein, City Administrator Crawford, Administrative Assistant Johnson, Assessor Current.

Deputy Auditor Klein read North Dakota Century Code sections 57-11-01, 03 and 07 pertaining to the duties of the Board of Equalization.

President Carlsrud declared the hearing open at 4:00 P.M. City Assessor Current reported the changes in property values within the city for 2023.  An overall summary was read and submitted. No property owners were present for requests and there were no written requests received in the Auditor’s Department.

pROPERTY tYPEcERTIFIED vALUESpROJECTED tOTALS 2022$ cHANGE% cHANGE
Residential land$40,007,300$41,608,400$1,601,1004.0%
Residential structure$240,438,400$255,234,900$14,796,5006.15%
Grand Total residential$280,445,700$296,843,300$16,397,6005.85%
     
Commercial Land$41,438,250$41,613,950$175,7000.42%
Commercial Structure$133,369,860$139,542,932$9,173,0724.63%
Grand total Commercial$174,808,110$181,156,882$6,348,7723.63%
     
agricultural land$98,700$105,700$7,0007.09%
GRAND TOTAL agricultural land$98,700$105,700$7,0007.09%
     
TOTAL MARKET VALUE$455,352,510$478,105,882$22,753,3725.00%

City Assessor Current stated 62 Notices of Increase were sent out.  The following property owners contacted City Assessor Current regarding the notice of increase for 2023.

pROPERTY OWNERREQUESTED CHANGE
Wesley & Natalie Wintch63-5150129 Lowered Value
Dave Zubrod Randie Meyer Tim Miller63-3450012 & 63-3440047 Lowered Value 63-0380401 Lowered Value No Changes

Commissioner Bishop moved to close the hearing, seconded by Commissioner Gulmon. The motion passed unanimously.

Commissioner Bishop moved to approve the assessment book as prepared by the City Assessor, seconded by Commissioner Gulmon. The motion passed unanimously.

Adjourn

The meeting was adjourned at 4:47 p.m.

Minutes Available text with City of Valley City Logo above

4.5.2023 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein Administrative Assistant Johnson.

Pledge of Allegiance

City Government Week Proclamation

Approval of Agenda

Remove O1; Add N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 20th, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for House Movers License Renewal for Carrington House Moving, Inc.

Approve Raffle Permit for the following:

VCSU Foundation on April 28th, 2023 at the Eagles.

VCHS DECA on April 19th, 2023 at VCHS.

St. Catherine’s Knights of Columbus on My 24th, 2023 at the Eagles.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1124, an Ordinance to Amend and Reenact Section 8-04-05 of the Valley City Municipal Code Related to Prohibited Sales of Tobacco Products.

Resolution

Approve Resolution 2407, a Resolution Declaring Sufficiency of Protest for Paving District 127.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Resolution 2408, a Resolution Approving Final Plans and Authorizing Engineer to Advertise for Bids for Paving 127.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2409, a Resolution Rejecting All Bids and Authorizing Engineer to Re-Advertise for Bids for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.

City Engineer stated only one bid was received for the project in the amount of $5,495,765.50, the engineer’s estimate was $4,092,620. Recommendation is to reject bid and rebid in the next few weeks giving the opportunity to start later this year or in 2024.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,577,832.72.        

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Consider Amendment to Easement Agreement with Al Dolliver.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Accept Quote for Mowing Services.

City Administrator Crawford stated with the quotes received, her recommendation is to go with Eek Ink Company.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Sale of Land in the NW Industrial Park.

Jennifer Feist stated the Development Corporation is requesting to enter into a purchase agreement to sell land in the industrial park.  The amount of the sale would be used to pay off the specials of $32,091 that any funds over and above that amount from the sale be retained by the Development Corporation to be invested in a project to build a manufacturing facility in the industrial park.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Purchase of Flatbed Truck.

City Administrator Crawford stated we were looking at converting the old pumper truck from the fire department into being a truck to haul flood supplies. Recommendation is to purchase the supplies needed to convert to the flatbed truck and sell the old one.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Advisory Vote for a Tobacco Products Ordinance.

Commissioner Magnuson stated there has been a lot of back and forth on this and instead of having five people make this decision, he is requesting to have it put on as an advisory vote in the next city election which would be about 14 months from now.

Motion is to move forward in preparing a document for election.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Roll Call:          Bishop-nay      Magnuson-aye  Erickson-aye    Gulmon-nay     Carlsrud-aye

Motion passed.

City Administrator’s Report

City Administrator Crawford gave our Public Works department, they have been doing a great job through all of this and we appreciate it. For those that would like to, we will be opening the Landfill from 7:30-4 for household trash due to the weather and us not being able to get everywhere.

As of right now we won’t know more about flood stats until after Easter.

City Updates & Commission Reports

Assessor Current gave a reminder of the Equalization meeting on April 11th at 4 PM.

Fire Chief Magnuson reported the annual fundraiser was amazing and thanked everyone. Thanks to the department members. There has been an enormous amount of rescue calls.

Police Chief Hatcher reported the roads are still closed and it is a $250 fine and puts a lot of different people in peril if you decide to go around those barriers.  Please stay home.  Thank you to VCSU for allowing those extra cars to park in their parking lot.

Commissioner Gulmon reported that the Finance Committee met to review finances through February and they look good. Cash reserves are above policy.  Waiting on FEMA reimbursement for the 2022 flood.  Snow removal budget for 2023 is almost or is exhausted.

Commissioner Erickson thanked the city crews for all their work.

President Carlsrud thanked all the employees for doing a great job.

Adjourn

Meeting was adjourned at 5:39 P.M.

Minutes Available text with City of Valley City Logo above

4.5.2023 Finance Minutes

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Called To Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson and Commissioner Gulmon

Others Present:  City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein, Administrative Assistant Johnson

Commission Topics

Discussion took place around updating flood books.

VCSU President Allan LaFave and Larry Robinson presented Mayor Carlsrud with the Distinguished Service Award.

Department Reports

Sanitation Department

City Administrator Crawford reported that the transfer station was closed due to weather but there was a truck out picking up garbage.  They got to almost everything but due to snow in some areas they couldn’t get to it all.  We will open the station again for those that want to bring their household garbage there for free.

Water Department

Water Superintendent Hesch stated the LED lighting is almost finished and the rebates have been turned in. One chemical we currently use will be discontinued so we are working on the replacement.

Electric Department

Electrical Superintendent Senf reported they have been working on flood related items. One outage last month due to a blown fuse.

Fire Department

Fire Chief Magnuson reported on the calls for service for March. We are working on purchasing a new rescue boat and will use some of the money from our fundraiser, insurance and some county money.

Reported on the fire extinguisher business.

Police Department

Police Chief Hatcher provided an update. Also thanked VCSU for allowing people to park in their lot during the storm to get them off the road.

Street Department

Commissioner Erickson reported on behalf of the street department.  They are currently running 12-hour shifts.  There was some concern with the weight of the snow and if they would be able to push it over the banks.  They are working hard and doing what they can, there will be some streets that are narrowing.

Administration

Deputy Auditor Klein walked through the quarterly engineering report and also that the auditors were here last week and kept us busy but things are going well.

City Administrator Crawford stated Lance had worked on getting a 5-year plan together for FEMA which has gotten us to a 9, where we can get a 5% discount on flood related items.

Review monthly bills/reports

Deputy Auditor Klein reported $1,577,832.72 of expenditures for March.

Discuss Quotes for Mowing.

City Administrator Crawford stated our part-time help will not be coming back this summer, Bruce has decided not to come back. We decided to put it out for quotes.  Recommendation is to go with Eek Ink Mowing.

Discuss Sale of Land in the NW Industrial Park.

Jennifer is requesting the purchase of property due to an interested buyer.  Requesting the specials being paid as part of the purchase and any amount remaining be retained with the Development Corporation and used for economic development.

Discuss Purchase of Flatbed Truck.

City Administrator Crawford presented the various uses for this truck.

Adjourn

The meeting was adjourned at 4:16 PM.

Minutes Available text with City of Valley City Logo above

3.7.2023 Finance Minutes

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Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson and Commissioner Gulmon

Others Present: City Attorney Martineck, City Administrator Crawford, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Department

Sanitation Supervisor Swart requested businesses and residential customers to make sure to clean the ice and snow from your trash cans for safety reasons and reminded them to have their garbage out before 7. Also, those that did not get their garbage picked up on Wednesday will not be charged extra to have it picked up this week.

Water Department

Water Superintendent Hesch reported on water operations. AE2S will be up next week for a meeting on water loss.

Electrical Department

Darwin reported on the outages and work planned.

Fire Department

Fire Chief Magnuson reported on the calls for service for February. Covered the grants that have been approved. Smoker is on March 25th.

Police Department

Reported there will be extra patrol during the Winter Show events.

Street Department

Operations Supervisor Klemisch explained the plan for snow removal with the upcoming weather systems. Also requested if residents are having issues with their water to call Public Works.  We don’t know of any issues unless you call.

Administration

City Administrator Crawford stated Emerald Ash Borer was documented in Moorhead so we will need to look at that closer as it is here quicker than we expected.

Finance Director Richter reported the auditor’s departments are working on the audit fieldwork that is scheduled for March 27-31. We are advertising for an Administrative Assistant II position.

Review monthly bills/reports

Finance Director Richter reported $1,716,523.84 for the month of February.

Discuss Sales of Electronic Cigarettes.

Consensus to add the ordinance to the April 5th meeting.

Discuss Viking Drive Estates.

Consensus was made to approve mobile park home application while monitoring improvements.

Discuss Amendment to Purchasing Policy.

City Attorney Martineck reviewed the requested amendment.

Discuss Appointing New Member to Planning and Zoning Commission.

Ian Jacobson and Tim Durheim have both submitted their letter of interest.

Review Proposed 2024-2027 Urban Program Worksheet.

Due to remaining time allowed, this was moved to the commission meeting for discussion.

Adjourn The meeting was adjourned at 4:53 PM.

Minutes Available text with City of Valley City Logo above

2.7.2023 Finance Minutes

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Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson and Commissioner Gulmon

Others Present:  City Administrator Crawford, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Department

Sanitation Supervisor Swart requested businesses and residential customers to make sure to clean the ice and snow from your trash cans for safety reasons.

Water Department

Water Superintendent Hesch reported they are transforming their lighting to LEDs.

Fire Department

Fire Chief Magnuson reported on the calls for service for January. 

Police Department

Nothing to report.

Street Department

No report due to working on a water break.

Administration

Finance Director Richter reported the cost of our audit, Eide Bailly has increased substantially. Due to the amount of the estimate, we would normally need to request bids but we are okay, with your consensus, to bypass that this year. Commissioners gave consensus to continue with Eide Bailly at this time.

Review monthly bills/reports

Finance Director Richter reported $1,459,004 for the month of January.

Discuss Sales of Electronic Cigarettes.

Input from City County Health Department

Theresa Will, Kaitlyn Lee and Abby Wilmes provided information as to why they were in favor of keeping the ordinance banning electronic cigarettes in place.

Input from John Stearns

Johns Stearns provided input on why he is in favor of allowing electronic cigarettes.

Viking Drive Estates Update.

Due to the lack of progress, City Administrator Crawford recommended an agreement be put in place with an actual deadline.  Consensus was to move forward with agreement presented at the March 7th, 2023 meeting by David Wick and a contractor with a timeline of when work is to be completed. 

Discuss Plat Recording Procedure.

All plats will be recorded by our office to make sure it is completed.  There will be an amendment to the MFS to cover fees.

Update Fees for Select Code Violation.

Ordinance 1125 and 1126 have been updated to remove conflicting information.

Policy Manual Update – Unpaid Leave.

This change will require uniformed PD personal to have a 40-hour bank balance remaining after vacation payout.

Discuss Prices for Upcoming Construction Season.

Marshall gave his department report.

Bids were presented for materials needed for work this year.  Due to the total cost being over $30,000 they needed to be brought in front of the commission. Also requesting amending the purchasing policy due to these materials being for several different projects throughout the year but due to them being purchased at one time they need the approval.

Adjourn The meeting was adjourned at 4:51 PM.

Agenda Available

4.18.2023 Commission Agenda

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The City Commission Meeting will begin on Tuesday, April 18th, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. The meeting is also available to view online https://us06web.zoom.us/j/84434940125 or listen by calling (1 346 248 7799) Webinar ID:  844 3494 0125.

Call To Order

Roll Call

Pledge of Allegiance (please stand)
Recognition for Mayor for a Day -Drew Kohler

Approval of Agenda

Approval of Minutes

Approve Minutes from the April 5th, 2023 Finance and Commission Meetings and the April 11th Board of Equalization Meeting.

Approval of Consent Agenda

  1. Approve Raffle Permits for the Following:
    1. Valley City Area Chamber of Commerce on June 17th, 2023 for the Duck Race.
    1. Barnes County Wildlife Federation on November 2nd, 2023, November 27th, 2023 and April 6th, 2024.
  2. Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:
    1. Bakkegard & Schell
    1. BDT Mechanical, LLC
    1. Bentson Electric
    1. Breland Enterprises-American Waterworks
    1. Bridgetown Builders, Inc.
    1. Damon 24/7, LLC
    1. Differding Electric, LLC
    1. East & West Excavating
    1. Energize Electric, LLC
    1. Enterprise Electric, Inc.
    1. Groundworks MN dba Innovative Basement Authority
    1. Hi-Line Construction, Inc.
    1. Hi-Line Electric, Inc.
    1. John’s Refrigeration & Electric, Inc.
    1. J-Tech Mechanical
    1. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
    1. LaValle Flooring, Inc.
    1. Mike’s Construction
    1. Morton Buildings, Inc.
    1. Northland Sheds Inc.
    1. Olaf Anderson Construction, Inc.
    1. Peterson Mechanical Inc.
    1. Rollie’s Remodeling
    1. Scott’s Electric, Inc.
    1. Tim’s Plumbing
    1. Valley Realty, Inc.
    1. Wrigley Mechanical, Inc.
    1. Your Home Improvement Co.

Roll Call:          Erickson          Bishop             Gulmon           Magnuson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve First Reading of Ordinance 1128, an Ordinance to Amend and Reenact Subsection 3 of Section 11-03-08, Subsection 3 of Section 11-03-09, Subsection 3 of Section 11-03-10, Subsection 2 of Section 11-03-11, and Sections 9-01-16, 11-02-08, 11-03-03, and 11-06-02 of the VCMC Related to Boarding and Rooming Houses. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Bishop             Gulmon           Carlsrud

  • Approve First Reading of Ordinance 1129, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Residential Off-Street Parking. (City Attorney Martineck)

Roll Call:          Gulmon           Magnuson        Erickson          Bishop             Carlsrud

  • Approve First Reading of Ordinance 1130, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Improved Surfaces. (City Attorney Martineck)

Roll Call:          Bishop             Gulmon           Magnuson        Erickson          Carlsrud

  • Approve First Reading of Ordinance 1131, and Ordinance to Amend and Reenact Section 11-05-14 of the VCMC Related to Accessory Buildings. (City Attorney Martineck)

Roll Call:          Erickson          Bishop             Gulmon           Magnuson        Carlsrud

Resolution

  1. Consider Resolution 2410, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. SU-CRP-CPU-2-990(062), SU-CRP-2-990(063) & HEU-2-990(064) [Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 54]. (City Engineer)

Roll Call:    Magnuson        Erickson          Bishop             Gulmon           Carlsrud  

New Business

  1.  Approve Special Alcohol Beverage Permit for City Lights Supper Club Lounge at VCSU Student Center Cafeteria on May 11th, 2023 for VCSU Employee Recognition.  (Deputy Auditor Klein)

Roll Call:    Gulmon           Magnuson        Erickson          Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

4.11.2023 Board of Equalization

Posted on by

The City Board of Equalization Meeting will begin on Tuesday, April 11th, 2023 at 4:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.
The meeting is also available to view on-line https://us06web.zoom.us/j/85240621991 or listen by calling (1 346 248 7799) Webinar ID: 52 4062 1991

CALL TO ORDER
ROLL CALL

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  2. President declares the hearing open
    a. Report from Assessor
    b. Requests from Property Owners
    c. Auditor’s report on any written communication
  3. Motion to close hearing
    Roll Call: Bishop Magnuson Gulmon Erickson Carlsrud
  4. Commission to review the assessment books. Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).
    Roll Call: Magnuson Bishop Erickson Gulmon Carlsrud
    ADJOURN