Category Archives: City Commission

Agenda Available

10.3.2023 Finance Agenda

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 The City Commission Meeting will begin on Tuesday, October 3, 2023 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/89189098368or listen by calling (1 346 248 7799) Webinar ID: 891 8909 8368.

Call to Order

Roll Call

Agenda items

  1. Commission Topics
    1. Commission Duties Review (President Carlsrud)
  2. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  3. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  4. Waste Hauler Permit. (Sanitation Supervisor Swart)
  5. Fire Extinguisher Services Financial Report.  (Fire Chief Magnuson)
  • KPH LD’s New Request. (City Administrator Crawford)
  • Discuss buyout of 446 8th Ave NE for $94,600 (assessed+10%) (City Administrator Crawford)
  • Codification of City Purchasing Policy. (Attorney Martineck)
  • Dupont Class Action Settlement – PFAs Water Litigation (Attorney Martineck)
  • Discuss Application for Transportation Alternatives Program Projects for Federal Fiscal Year 2026. (City Engineer)
  • Discuss Proposed Revisions to Valley City Urban Limits Boundary Map. (City Engineer)
  • Review Requested Electric Rate Increases. (Public Works Accountant/Manager Jacobson)
  1. Digital Signage. (Commissioner Magnuson)

Adjourn

Agenda Available

9.7.2023 Finance Agenda

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The City Commission Meeting will begin on Thursday, September 7th, 2023 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/83706646294 or listen by calling (1 346 248 7799) Webinar ID: 837 0664 6294.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  3. Discuss continued use of Fargo Landfill. (Public Works Accountant Jacobson)
  4. Discuss Garbage Hook Truck out of commission. (Public Works Accountant Jacobson)
  5. Discuss ordinances to address parking ticket enforcement and alcoholic beverage license requirements. (City Attorney Martineck)
  6. Discuss Wildlife Management within city limits. (City Attorney Martineck)
  7. Review Cost Proposals for Audit Services – (Finance Director Klein)
  8. KPH Request to Forgive LD’s – (City Administrator Crawford)
  9. Personal Leave – Compare to State Annual Leave – (City Administrator Crawford)
  10. Issued conditional letter of map revision for the City of Valley City, ND, Case No. 23-08-0015R ­- (City Administrator Crawford)
  11. Discuss removing abandoned fuel tank located in street right of way in conjunction with street project. (City Engineer)
  12. 2022 Audit Report by Eide Bailly – (Finance Director Klein) Begins at 4:00 PM.

Adjourn

Agenda Available

10.3.2023 Commission Agenda

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The City Commission Meeting will begin on Tuesday, October 3, 2023, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/81201930723 or listen by calling (1 346 248 7799) Webinar ID:  812 0193 0723

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Roll Call: (When needed)

Approval of Minutes

Approve Minutes from the September 18, 2023 Commission Meeting and the September 26, 2023 Special Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve 2023-2024 Application for Contractor License for Allstar Construction Residential Operating Company, LLC.
  3. Approve 2023-2024 Renewal Application for Contractor License for Scherbenske Inc.
  4. Approve Raffle Application for St. Catherines School Fall Auction on November 11, 2023, at the Valley City Eagles.

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH 1.    Public Hearing Regarding Special Assessment Projects:

Paving Improvement District No. 123.  – 6th St. NW Reconstruction

Water Main Improvement District No. 102. – 6th St. NW Reconstruction

Sanitary Sewer Improvement District No. 66. – 6th St. NW Reconstruction

Paving Improvement District No. 124. – 12th St. N. Mill & Overlay

Paving Improvement District No. 122. – East Main St. Seal Coat

Declare Public Hearing Open.
Close Public Hearing.

Roll Call:          Erickson          Gulmon            Bishop             Magnuson        Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 123, Water Main Improvement District No. 102, Sanitary Sewer Improvement District No. 66, Paving Improvement District No. 124, and Paving Improvement District No. 122. (Finance Director Klein)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson                      Carlsrud

Ordinance

1. Approve Second and Final Reading of Ordinance 1141, an Ordinance Adopting the 2024 City Budget. (Finance Director Klein)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

2. Approve First Reading of Ordinance No. 1142, an Ordinance to Amend and Reenact Section 1-01-16 of the Valley City Municipal Code Relating to Purchasing. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

3. Approve First Reading of Ordinance No 1143, an Ordinance to Amend and Reenact Section 4-01-01 of the Valley City Municipal Code Relating to Owners of Premises Licensed for Retail Sale of Alcoholic Beverages. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

4. Approve First Reading of Ordinance No 1144, an Ordinance to Amend and Reenact Section 14-35-12 of the Valley City Municipal Code Relating to Enforcement of Parking Tickets. (City Attorney Martineck)

Roll Call:          Erickson          Gulmon            Bishop             Magnuson        Carlsrud

Resolution

Resolution 2420 Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 128, Watermain Improvement District No. 105 and Sanitary Improvement District No. 69. (City Engineer)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

Resolution 2421 Declaring Necessity of Improvements in Paving Improvement District No. 128. (City Engineer)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

New Business

N1.  Appoint Chief of Police Nicholas Horner. (City Attorney Martineck)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

Oath Of Office

Chief of Police Nicholas Horner

N2. Approve Monthly Bills for the City and Public Works in the Amount of $     . (Finance Director Klein)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

N3. Approve Site Authorization for ND Wildlife Federation at the Valley City Eagles Club on April 6, 2024. (Finance Director Klein)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N4. Approve First Addendum to Landfill Use Agreement with VC. (Public Works Accountant/Manager Jacobson)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop Carlsrud

N5. Consider Cost-Share Agreement with Department of Water Resources Consolidating Permanent Flood Protection Projects (City Engineer)

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

9.26.2023 Special Commission Meeting

Posted on by

The City Commission Meeting will begin on Tuesday, September 26th, 2023 at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83455451864 or listen by calling (1 346 248 7799) Webinar ID: 834 5545 1864

Call To Order
Roll Call

New Business

N1.      Approve Application from Hi-Line Hospitality, LLC for a Special Alcohol Beverage Event Permit to be held Saturday, September 30th, 2023 at Lokken Field/Stadium beginning at 2PM – 3rd Quarter. (Finance Director Klein)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

Adjourn

Agenda Available

9.18.2023 Commission Agenda

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Call To Order

Roll Call

Pledge of Allegiance (please stand)

Valley City/Barnes County Mental Health Awareness Week Proclamation

The week of October 8th, 2023 to be proclaimed Valley City/Barnes County Mental Health Awareness Week.

Approval of Agenda

Approval of Minutes

Approve Minutes from the September 7 Finance & Commission Meetings.

            Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

Approval of Consent Agenda

  1. Approve Application for Use of National Guard Building. Schindler Events. October 19-22.
  2. Approve Parade Application for VCSU Homecoming Parade September 23. Start time 10:30AM. Central.
  3. Approve Contractor Licenses for Central Trenching.
  4. Approve Raffle Application for Valley City Town & Country Club October 26.

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

  • Public Hearing for 2024 City Budget.

Declare Public Hearing Open.
Close Public Hearing.

Roll Call:          Bishop             Magnuson        Gulmon           Erickson           Carlsrud

Ordinance

Approve First Reading of Ordinance No. 1141 an Ordinance Adopting the 2024 City Budget. (Finance Director Klein)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

 

Resolution

2417 Resolution Creating Paving Improvement District No.128

Roll Call:          Erickson          Bishop             Magnuson        Gulmon           Carlsrud

2418 Resolution Creating Sanitary Sewer Improvement District No. 69

Roll Call:          Bishop             Magnuson        Gulmon           Erickson           Carlsrud

2419 Resolution Creating Water Main Improvement District No. 105

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

New Business

N1.      Approve Application to Operate a Mobile Home Park. Dane Feldhaus, Sunrise Trailer Court.

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

8.15.2023 Commission Minutes

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CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.
ROLL CALL
Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.
Others: City Attorney Martineck, City Administrator Crawford, Finance Director Klein, Administrative Assistant Hintz
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Addition of Oaths of Office for Finance Director/ Auditor and Deputy Auditor.
Addition of N6
Unanimous voice vote to add these items.
APPROVAL OF MINUTES
Commissioner Bishop moved to approve the minutes from the August I, 2023 Finance and Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.
APPROVAL OF CONSENT AGENDA
Approve Contractor License for Northland Window and Door LLC.
Approve Local or Restricted Event Permit for Barnes County Senior Citizens Council – Bingo September 1, 2023 through June 30, 2024, and a Raffle October 5, 2023.
Approve Local or Restricted Event Permit for Hi-Liner Booster Club-50/50 Raffle at home football games. August 25, 2023 through October 13, 2023.
Approve Parade Request for Valley City Barnes County Development Corporation’s Summer Vikes on Central September 7, 2023, starting at 5:45pm. Route planned is Central A venue from the VCSU Walking Bridge to 2nd St North
Approve Application to Block Off Street for Valley City Barnes County Development Corporation’s Summer Vikes on Central September 7, 2023, starting 1:30pm for set-up. Event is from 5:30pm until 9:00pm. Clean-up will be from 9:00pm to 11:00pm.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
OATH OF OFFICE
President Carlsrud swore in Brenda Klein as Finance Director/City Auditor and Brandy Johnson as Deputy Auditor
ORDINANCE
Approve First Reading of Ordinance 1138, an ordinance to amend and reenact sections 8-06-06 and 8-06-09 of the Valley City Municipal Code related to emerald ash borer. City Attorney Martineck stated, after talking with City Forester Bob Anderson, that additional language for ash trees has been added in preparation of the emerald ash borer moving into this area.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve First Reading of Ordinance 1139, an ordinance to amend and reenact section 5-01-20 of the Valley City Municipal Code related to feeding wild animals. City Attorney Martineck stated that he worked with Valley City Animal Control Officer Brandi Johnson. This amendment now states that it will no longer be permitted to spread edible material except in feeders designed for birds and squirrels. The purpose is to address animals coming into the city and eating the food that has been left out. It also increases the penalty for the 2nd and 3rd offenses.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve First Reading of Ordinance 1140, an ordinance to amend and reenact section 15-06-06 of the Valley City Municipal Code related to contractor excavation bonds. City Attorney Martineck stated the purpose of this ordinance is to address the concerns that contractors had while doing street excavations on bonds.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
NEW BUSINESS
Approve Special Alcohol Beverage Event Permit Application for Dakota Silver, LLC for the Avalynn’s Fly High Foundation Golf Scramble August 26, 2023 at the Bjornson Park Golf Course. Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Hi-Line Hospitality LLC August 24, 2023 VCSU Beer Gardens at the Lokken Field/Stadium.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Special Alcohol Beverage Event Permit Application for Hi-Line Hospitality LLC September 23, 2023 VCSU Beer Gardens at the Lokken Field/Stadium.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC September 7, 2023 Central Avenue for Summer Nights on Central.
Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.
Approve Amendment to Engineering Agreement for Permanent Flood Protection Phase
IV/CLOMR.
City Engineer Chad Petersen stated this amendment is to finalize the CLOMR for permanent flood protection as well as the final design for permanent flood protection phase 4. Part of the completion steps for this project is mailing letters notifying property owners of the CLOMR.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve Fireworks Display Permit Application for the Valley City Barnes County Development Corporation, September 7, 2023 at approximately 9:05pm for Summer Nights on Central.
Fire Chief Scott Magnuson shared the plan for the fireworks display. Much discussion was had on the location for the display. Concerns were shared about the height of the fireworks and who will be lighting them as well as the residents in nearby apartments. Notification will be given to the owners. Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously with certain conditions being met.
CITY ADMINISTRATOR REPORT
Congratulations and thank you to Brenda Klein & Brandy Johnson on their new roles and for taking care of everything during the transition. An update on Police Chief position: Interviews are taking place this week. More information to come when the candidates are narrowed down to the final 3 moving forward. CLOMR letter discussion: As people call or stop in, we will collect contact information. This will be emailed to Gwen Crawford and she will reach back out to letter holder. Administrator Crawford would like to discuss this topic more at the Finance meeting on Thursday, September 7 at 3:30pm. If you
are/were in the flood plain, you received a letter.
CITY ATTORNEY REPORT
City Attorney Carl Martineck let us know to be prepared for discussion on the wildlife management plan. CITY UPDATES & COMMISSION REPORTS
Finance Director Klein shared that Eide Bailey will give the 2022 Audit report at the next Finance meeting.
Chad Petersen, KLJ. Construction gave an update on the 2nd Ave NE project continues with the underground utility work but seems to have slowed down a bit due to the wet soil. Updated as well on the Main Street Outlet Vault Project, final pour on the connections for the discharge. Once cured, back filling will begin. Completion goal is September 16, 2023. This project is to increase the capacity of the storm sewer system.
Commissioner Gulmon shared congratulations to Brenda Klein and Brandy Johnson.
Mayor Carlsrud welcomed Judi Hintz and said thank you to Brenda Klein and Brandy Johnson for stepping up. Thanks to all of our staff, with the construction going on outside and the changes in offices inside and hope that all are having success in their new digs.
Officer Cody Theibert with Valley City Police Department let us know that business is going well at the department during this transition.
ADJOURN

Meeting was adjourned at 5:40 p.m.

9.7.2023 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Thursday, September 7th, 2023
5:00 PM

The City Commission Meeting will begin on Thursday, September 7th, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Constitution Week Proclamation

Approval of Agenda

Approval of Minutes

Approve Minutes from the August 15th Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, Finance Director and Municipal Judge.
  2. Approve 2023-2024 Application for Contractor Licenses for the following:
    1. Indigo Signworks, Inc. dba Indigo Signs
    1. Bridge City Landscaping and Excavating LLC
    1. Citywide Electric LLC
    1. Nations Roof, LLC
  3. Approve Raffle Permits for the following:
    1. Valley City United States Bowling Congress Assn, Monthly 9/7/2023 through 6/30/2024 at Sky Lanes
    1. SHINE on 10/7/2023 at the Eagles
    1. Dakota State Auxiliary from 10/7/2023 to 4/20/2024, Final drawing at the Valley City Eagles
  4. Approve Parade Application for Valley City Public Schools on 9/22/2023 starting at 4:00PM. Homecoming. Central Avenue.
  5. Approve Application to Block Off Street for Valley City Barnes County Development Corp Fireworks Show September 7th, 2023 at 8:45pm to 9:15pm.

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

Ordinance

  1. A pprove Second and Final Reading of Ordinance 1138, an ordinance to amend and reenact sections 8-06-06 and 8-06-09 of the Valley City Municipal Code related to emerald ash borer.(City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

  • Approve Second and Final Reading of Ordinance 1139, an ordinance to amend and reenact section 5-01-20 of the Valley City Municipal Code related to feeding wild animals. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

  • Approve Second and Final Reading of Ordinance 1140, an ordinance to amend and reenact section 15-06-06 of the Valley City Municipal Code related to contractor excavation bonds. (City Attorney Martineck)

Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud

 

Resolution

New Business

N1.      Approve Monthly Bills for the City and Public Works in the Amount of $0.00. (Finance Director Klein)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N2.      Approve 2022 Audit Report Prepared by Eide Bailly. (Finance Director Klein)

            Roll Call:          Gulmon           Bishop             Magnuson        Erickson            Carlsrud

N3.      Accept Cost Proposal for Audit Services. (Finance Director Klein)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

N4.      Approve Request from Valley City Barnes County Development Corp for Building Purchase to Assist Freedom Machine Group. (Jennifer Feist)

Roll Call:          Erickson          Gulmon           Magnuson        Bishop              Carlsrud

N5.      Consider request for native growth area at 1150 West Main St, Concept Dentistry. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N6.      Marketing & Promotion of Valley City Service Agreement. (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

8.1.2023 Commission Minutes

Posted on by

CALL TO ORDER
President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson.

Others: City Attorney Martineck, City Administrator Crawford via Zoom, Deputy Auditor Klein, Administrative Assistant Hintz

Pledge of Allegiance

Approval of Agenda

Addition of N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the July 18, Commission Meeting and the July 26, 2023 Special Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Sanitation Supervisor, Electrical Superintendent, Assistant Fire Chief, Police Chief, Operations Supervisor and Deputy Auditor.

Approve 2023-2024 Application for Contractor License for the following:

Valley Flooring

Braden Wenaas Construction LLC

Tim Durheim

Approve Raffle Permit for Ducks Unlimited Barnes County Chapter for September 21, 2023.

Approve Application to Block off the Street for the following:

Block off Main St from 2nd Ave NE to in front of Wild Prairie Bakery August 19, 2023

from 3:00pm-1:00am for Captains Pub

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1137, an Ordinance updating the Valley City Municipal Code to reflect the 2023 State Legislative Session.

City Attorney Martineck stated no changes from thee first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,558,477.07.        

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Captain’s Pub Street Dance for August 19th, 2023

Discussion on the sale of alcohol outside and the times.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Conditional Use Permit to operate Mac’s Bait & Tackle LLC at 741 2nd Ave NE.

City Attorney Martineck stated that Planning and Zoning recommended a Conditional Use Permit for Mac’s Bait Shop, expiring October 31, 2023 and need Commission approval.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Accepting Project No. SU-2-990(059), PCN 22245 – 5th Ave NW Reconstruction.

Final grass seeding took place this spring and ready now for final acceptance by the City.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Preliminary Engineering Task Order for Site Survey for Public Works Site Development.

City Engineer Petersen explained that this task order is for the site of the new Public Works Site allowing the City to evaluate and establish what is buildable and not. Total cost is up to $7500.00 which will be included in the general contract agreement with KLJ.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Authorize the Electrical Department to purchase materials for the Columbia Grain Project.

City Administrator Crawford explained, Columbia Grain is looking to move their lines from overhead to underground. The amount of materials needed exceeds the set amount so Commission Approval is needed. The City would go into contract with Columbia Grain, once both parties sign off, the City would go ahead and order the materials.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

City Administrator’s Report

Thank you to Police Chief Hatcher for all his time and all he has done for his Team. He leaves with much respect and appreciation.

Progressing on the search for the New Police Chief. Meetings and Interviews are being held. Currently there are 8 Candidates. More information will be shared in the future.  

Normal chain of command will remain in place. If something major would come up, it will be taken care of by Crawford and the portfolio holder.

city updates & commission Reports

Deputy Auditor Klein reported on Sales tax dollars. A special thank you to Avis for all you have done, for being a great co-worker and friend.

The preliminary budget has been approved. 

Public Works Accountant Jacobson – Recycling contract. Just completed year 4 of 5. Encourage people to keep recycling.

Police Chief Hatcher talked about the latest piece of equipment purchased for the Police Department to empower the Officers to be able to get into more of the neighborhoods, the parks and college. It is an Electric Assisted Bike. The bike was purchased through a grant and donations.

City Engineer Petersen gave an update on construction projects.  The Master Lift Station Project is going on as scheduled and should be completed by mid-September. The 2nd Ave NE Reconstruction Project is progressing as planned with a completion date of early October. Received word today that the technical analysis for the Clomr has been reviewed and approved. Public notification of the property owners along the corridor and in the newspaper will be the next step.

City Engineer Eslinger noted that he has been contacted by the State of North Dakota and the lead service line inventory contract has been signed and approved, waiting for work orders and then will start inventory of the lead service lines.

Commissioner Erickson stated that his department is doing good with the garbage cans and just a reminder to make sure that your branches left at the grass sites must be smaller than 3’.

Commissioner Bishop Thanked both Hatcher and Richter for all their work & service.

Commissioner Magnuson Thanked both Hatcher and Richter for all their service.

President Carlsrud thanked the employees for all their hard work & coverage. Special thanks to both Richter & Hatcher.

Finance Director Richter gave a recap of her 25 years with the City and how great it has been. Special mention and thank you to Klein and wishing her well in her new position.

President Carlsrud made a closing statement and mentioned both Steve and Paul, thanks for your coverage through the years.

Adjourn

Meeting was adjourned at 5:28 P.M.

8.15.2023 Commission Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota

Tuesday, August 15, 2023
5:00 PM

The City Commission Meeting will begin on Tuesday, August 15th, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://zoom.us/webinar/82414145200 listen by calling (1 346 248 7799) Webinar ID:  824 1414 5200

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve Minutes from the August 1st, 2023 Finance and Commission Meetings.

Approval of Consent Agenda

  1. Approve Contractor License for:
    1. Northland Window and Door LLC
  2. Approve Local or Restricted Event Permit:
    1. Barnes County Senior Citizens Council – Bingo 9/1/23 through 6/30/24, & Raffle 10/5/23
    1. Hi-Liner Booster Club – 50/50 Raffle at Home Games. 8/25/23 – 10/13/23
  3. Approve Parade Request for Summer Vikes on Central September 7, 2023, starting at 5:45pm. Route planned is Central Avenue from the VCSU Walking Bridge to 2nd St North
  4. Approve Application to Block Off Street for Summer Vikes on Central September 7, 2023, starting 1:30pm for Set-up. Event is from 5:30pm until 9:00pm. Clean-up will be from 9:00pm to 11:00pm.

Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
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Ordinance

Roll Call:          Magnuson        Erickson          Bishop             Gulmon           Carlsrud

  • Approve First Reading of Ordinance 1139, an ordinance to amend and reenact section 5-01-20 of the Valley City Municipal Code related to feeding wild animals. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

  • Approve First Reading of Ordinance 1140, an ordinance to amend and reenact section 15-06-06 of the Valley City Municipal Code related to contractor excavation bonds. (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

New Business

N1.      Approve Special Alcohol Beverage Event Permit Application for Dakota Silver, LLC for the Avalynn’s Fly High Foundation Golf Scramble August 26, 2023 at the Bjornson Park Golf Course. (Finance Director Klein)

Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud

N2.      Approve Special Alcohol Beverage Event Permit Application for Hi-Line Hospitality LLC August 24, 2023 VCSU Beer Gardens at the Lokken Field/Stadium. (Finance Director Klein)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

N3.      Approve Special Alcohol Beverage Event Permit Application for Hi-Line Hospitality LLC September 23, 2023 VCSU Beer Gardens at the Lokken Field/Stadium. (Finance Director Klein)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N4.      Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing LLC September 7, 2023 Central Avenue for Summer Nights on Central. (Finance Director Klein)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

N5.      Approve Amendment to Engineering Agreement for Permanent Flood Protection Phase IV/CLOMR. (City   Engineer)

Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

7.26.2023 Special Commission Budget Proceedings

Posted on by

Wednesday, July 26, 2023

7:00 AM City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Members absent: None

Others Present: City Administrator Crawford, Finance Director Richter, Deputy Auditor Klein, City Attorney Martineck, Police Chief Hatcher, Assessor Current.

 

New Business

Remove Avis Richter as an Authorized Signer on Dacotah Bank Accounts Effective August 1, 2023.

Commissioner Bishop moved to approve removing Avis Richter as an authorized signer on the Dacotah Bank Accounts effective August 1, 2023. Seconded by Commissioner Magnuson. Motion carried.

Discuss and Approve the 2024 Preliminary Budget

Deputy Auditor Klein reported that at this time we do not have an estimated value of a mill. The 2024 Preliminary Budget has a 5% increase in dollars levied compared to the 2023 Budget. Last year’s increase from the 2022 Budget to the 2023 Budget was 7%. Department heads were diligent with keeping their operational expenses at a minimal increase. The increase in expenditures in the General Fund is 2.7%. The 2024 Transfers In are $218,000 less than last year. This included $108,000 from Fund 105 City Financed Special Assessment Projects and $110,000 from Fund 241 Property Tax Relief. Cash reserves of $1,127,303 is 27% of expenditures, which is within the guidelines set in the City’s Fund Balance policy (30% to no lower than 21%, with 20% needing corrective action by the Commission).

The proposed salaries in the 2024 budget includes a 4% cost of living allowance (COLA) increase and a step increase in the 0-24-year salary schedule. Cost of Living Adjustment (COLA) is calculated using the Consumer Price Index, in the U.S. Department of Labor, Bureau of Labor Statistics report for the Midwest Region from July 2022 to June 2023. The increase in the transfer from the utility fund is $362,000, this includes an increase of $262,000 to the General Fund and $100,000 to Fund 231 Street Renew and Replacement.

NDPHIT has not released information regarding health insurance premium increases for 2024. A 5% increase to be picked up by the City is currently budgeted. If the premium increase is more than the estimated 5%, the Commission will re-evaluate. The City’s contribution to the employee’s HSA accounts would remain the same, with the employees matching a portion of the contribution in order to receive the full amount. Percentages for NDPERS contributions will increase in 2024, the budget reflects the 1% increase required by the employer.

Commissioner Bishop moved to approve the 2024 Preliminary Budget as presented which includes the proposed salary structure and 4% COLA, seconded by Commissioner Gulmon. Motion carried.

ADJOURN

Meeting Adjourned at 7:45 A.M.