Special City Commission Meeting

Valley City, North Dakota
Thursday, April 25, 2019
5:45 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

• Approve Raffle Permit for Valley City Kiwanis Club

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

Adjourn

City Commission Meeting

Valley City, North Dakota
Tuesday,­ April 16, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Arbor Day Proclamation

Approval of Agenda

Approval of Minutes

Minutes from April 2, 2019 & April 9, 2019 Board of Equalization meetings

Approval of Consent Agenda

1. Approve Raffle Permit for Barnes County Wildlife Federation, Disabled American Veterans
2. Approve Block off the Street for Valley City Fire Department on Central Avenue from 4^th Street to 5^th Street N on May 1, 2019
3. Approve Block off Street for Valley City High School Prom on May 4, 2019 on 4^th Street NW from Central Avenue to 2^nd Avenue
4. Approve Electrician and/or Plumber License for Hope Electric; Wrigley Mechanical, Inc.

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

R1) Consider Resolution No. 2195, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

R2) Consider Resolution No. 2196, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119B (KLJ)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

R3) Consider Resolution No. 2197, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer No. 64 (KLJ)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

R4) Consider Resolution No. 2198, a Resolution Accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 52 (KLJ)

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

R5) Consider Resolution No. 2199, a Resolution Accepting Bid and Awarding Contract for Water Main Improvement District No. 100 (KLJ)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

New Business

N1) Consider transferring Access easement from the NDDOT (Love’s development) to create a right of way easement for the city that will support the extension of a south side frontage road along the interstate (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

N2) Approve bid for Electrical Department bucket truck from Terex in the amount of $221,650.00 (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

N3) Approve Permanent Flood Protection Phase IV buyout purchase at 310 2^nd Ave SW for $185,000 (City Administrator Schelkoph)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

N4) Approve Permanent Flood Protection Phase IV buyout purchase at 206 4^th St SW for $68,000 (City Administrator Schelkoph)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N5) Approve Permanent Flood Protection Phase IV buyout purchase at 537 4^th St SW for $114,000 (City Administrator Schelkoph)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

N6) Approve Application for Property Tax Exemption for Improvement to Residential Building at 958 2^nd St NW (City Assessor Hansen)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

N7) Consider request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

N8) Approve Special Alcohol Beverage Event Permit for American Legion at VCSU Student Union on April 23, 2019 for Development Corporation & Chamber of Commerce Annual Banquet (City Auditor Richter)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Board of Equalization
Valley City, North Dakota
Tuesday, April 9, 2019
4:00 PM

Call to Order

Roll Call

1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
2. President declares the hearing open
   1. Report from Assessor
   2. Requests from Property Owners
   3. Auditor’s report on any written communication
3. Motion to close hearing

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

4. Commission to review the assessment books. Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Adjourn

City Commission Meeting

Valley City, North Dakota
Tuesday,­ April 2, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Recognition of Mayor for a Day

City Government Week Proclamation

Presentation of Safe Drinking Water Act Certificate of Achievement

Approval of Agenda

Approval of Minutes

Minutes from March 19, 2019; March 28, 2019 meetings

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $            
3. Approve Application to Block off Street for Sheyenne Valley Backing the Badge 6K Run on May 4, 2019 for route as submitted
4. Approve Application to Block off Street for Sheyenne Valley Soapbox Derby on June 8-9, 2019 on Central Avenue from 3^rd Street N to 9^th Street N
5. Approve Raffle Permits for Education Foundation for Valley City Public Schools, Valley City Area Chamber of Commerce
6. Approve Tree Trimming & Removal Service License for Mike’s Construction & Repair

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

R1) Approve Resolution No. 2194, a Resolution Approving Final Plans and Specifications for Permanent Flood Protection Phase 2A and Permanent Flood Protection Phase 3 and Authorizing Engineer to Advertise for Bids (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

New Business

N1) Approve VCFD Officer List (Fire Chief Magnuson)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Followed by:

1. Oath of Office for Assistant Fire Chief
2. Presentation of VCFD Officers

N2) Approve bid for new sander truck (City Administrator Schelkoph)
Roll Call: Erickson Powell              Bishop              Magnuson            Carlsrud

N3) Approve 2019 City Forester Contract (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Special City Commission Meeting

Valley City, North Dakota
Thursday, March 28, 2019
5:30 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Resolution

R1) Consider Resolution No. 2192, a Resolution Declaring Flood Emergency (City Administrator Schelkoph)
Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

R2) Consider Resolution No. 2193, a Resolution Requesting Emergency Flood Assistance from USACOE (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

Adjourn

City Commission Meeting
Valley City, North Dakota
Tuesday, March 19, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Proclamation Recognizing Vietnam Veterans Day

Approval of Agenda

Approval of Minutes

Minutes from March 5, 2019 meeting

Approval of Consent Agenda

1. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
   1. ASAP Electric
   2. Bakkegard & Schell, Inc.
   3. Bentson Electric
   4. Dakota Electric Construction Co., Inc.
   5. Differding Electric, LLC
   6. Enterprise Electric, Inc.
   7. Grotberg Electric, Inc.
   8. Grotberg Electric, Inc. dba Triton Mechanical
   9. Hi-Line Electric, Inc.
   10. Home Heating, Plumbing & A/C, Inc.
   11. Jamestown Electric
   12. John’s Refrigeration & Electric, Inc.
   13. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
   14. Kohn Electric, LLC
   15. Kollman Furnace Repair
   16. Peterson Mechanical, Inc.
   17. Scott’s Electric, Inc.
   18. Sheyenne Mechanical
   19. Tom’s Electric, LLC
   20. Valley Electric Service, Inc.
   21. And all license applications received before April 1, 2019 approved by the Auditor’s Office.
2. Approve House Mover licenses for
   1. Carrington House Moving, Inc.
   2. Liechty Homes, Inc.
   3. And all license applications received before April 1, 2019 approved by the Auditor’s Office.

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

R1) Approve Resolution No. 2182, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119 (City Auditor Richter)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

R2) Approve Resolution No. 2183, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119B (City Auditor Richter)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

R3) Approve Resolution No. 2184, a Resolution Approving Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Sanitary Sewer District No. 64, Storm Sewer District No. 52 and Water Main District No. 100 (KLJ)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

R4) Approve Resolution No. 2185, a Resolution Approving Final Plans and Specifications for Paving Improvement District No. 119, Paving Improvement District No. 119B, Sanitary Sewer District No. 64, Storm Sewer District No. 52 and Water Main District No. 100 and Authorizing Engineer to Advertise for Bids (KLJ)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

City Commission Meeting
Valley City, North Dakota
Tuesday, March 5, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from February 19, 2019 meeting

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $            
3. Approve Raffle Permit for Valley Quilters

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Ordinance

O1) Approve second and final reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335) (City Attorney Martineck)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Resolution

R1) Approve Resolution No. 2178, a Resolution Adopting Updated Hydrology for the Sheyenne River from the 2012 US Army Corps of Engineers Feasibility Study of Flood Protection (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

R2) Approve Resolution No. 2179, a Resolution Creating Sanitary Sewer District No. 64 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

R3) Approve Resolution No. 2180, a Resolution Creating Storm Sewer District No. 52 (KLJ)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

R4) Approve Resolution No. 2181, a Resolution Creating Water Main District No. 100 (KLJ)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

New Business

N1) Approve NDDOT Cost Participation, Construction, and Maintenance Agreement for Project No. SU-SS-2-990(053)057 (Wintershow Road, 4^th Avenue, 8^th Avenue SW and I-94 Exit 292 NE Ramp) Storm Drain, Manholes, Inlets and Seeding (KLJ)

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

N2) Approve purchase of new hooklift and hoist truck/trailer for Sanitation Department (City Administrator Schelkoph)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

City Commission Meeting

Valley City, North Dakota
Tuesday, February 19, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from February 5, 2019 meeting

Approval of Consent Agenda

1. Approve Raffle Permit for Dakota Plains Ag, North Dakota Game Warden Museum, Valley City Baseball Association, Valley City Lions

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Public Hearing

PH1) Public Hearing to consider the petition to Annex the a tract of land located southeast of I-94 and Exit 292, submitted by Roserock Holdings, LLC

Declare public hearing open.

Close hearing.

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

Ordinance

O1) Approve first reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335) (City Attorney Martineck)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

O2) Approve second and final reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code (City Attorney Martineck)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

New Business

N1) Presentation of 2018 Valley City Fire Department Annual Report (Fire Chief Magnuson)

N2) Approve Visitors Committee Recommendation for Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

N3) Approve Visitors Committee Recommendation for Image Enhancement Grant for Historic Buildings Grant Application for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee (City Administrator Schelkoph)

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

N4) Approve Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at North Dakota Winter Show on March 5 – 9, 2019 (City Auditor Richter)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

N5) Approve Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019 (City Auditor Richter)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

N6) Consider extending the protest deadline for Paving Improvement District No. 119 to March 11, 2019 (City Administrator Schelkoph)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

N7) Consider updated procedure for Commission meeting agendas (City Auditor Richter)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

City Commission Meeting

Valley City, North Dakota
Tuesday, ­ February 5, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from January 15, 2019 meeting

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $            

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Ordinance

O1) Approve first reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code (City Attorney Martineck)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

Resolution

R1) Approve Resolution No. 2173, a Resolution Amending the Master Fee Schedule to Include Penalties for Violation of V.C.M.C. 7-03-05, Relating to Unlawful Removal of Snow, Slush or Ice. (City Attorney Martineck)
Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

R2) Approve Resolution No. 2174, a Resolution Approving Contract between the City of Valley City and Western Area Power Administration for Roles & Duties Related to Transmission Operator Services and Approving Transmission Operator Procedure (City Administrator Schelkoph)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

R3) Approve Resolution No. 2175, a Resolution Amending Paving Improvement No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE) (KLJ)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

R4) Approve Resolution No. 2176, a Resolution Approving Preliminary Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimate of Probable Costs for Paving Improvement District No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE) (KLJ)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

R5) Approve Resolution No. 2177, a Resolution Declaring Necessity of Improvements for Paving Improvement District No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE) (KLJ)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

New Business

N1) Consider approving Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B with KLJ in an amount not to exceed $42,500 (KLJ)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N2) Consider 6 month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii) (City Attorney Martineck)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N3) Consider Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption for Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC, and designate it as VC-115 (Renaissance Zone Authority Board)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

N4) Consider Visitors Committee recommendation for Image Enhancement Grants for Brockopp Brewing, LLC (Bobby Koepplin)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

N5) Consider Visitors Committee recommendation to change the project plan for $7,500 from the Reserved Streetscape Project Funds for the Chamber of Commerce (Bobby Koepplin)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

N6) Approve accepting bid for 2019 Police vehicle (Police Chief Hatcher)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn