May 14^th,  2024 – MINUTES OF REGULAR MEETING OF VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday May 14^th, 2024. Commissioners present: Jeff Erickson, Bill Carlblom, Dave Carlsrud, Jim Wright, Tim Durheim, and Joe Tykwinski

Others: City Administrator Gwen Crawford, City Assessor/Acting Secretary Tina Current, Building Inspector/Asst Fire Chief Lance Coit, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ)

Commissioner Bill Carlblom moved to approve the minutes from the April 10^th, 2024 meeting seconded by Commissioner Jeff Erickson. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector/Asst Fire Chief Lance Coit reported no new permits since last week. Lance is working on all the contracts are getting their licenses. Coit also reports a couple of residents are putting in new garage slab and he is inspecting those projects.

Public Hearing regarding a variance and conditional use permit for Sheyenne Valley Career and Tech Center

Chair Mike Schell opened the public hearing.

Derek Bopp spoke on behalf of Sheyenne Valley Career and Tech Center. The reason for the variance request is they would like to add on to the building and they would be five percent over the requirement for impervious surface area and parking requirements. Bopp said three of the schools they service are bused in and parking has not been an issue. Bopp also asked for a conditional use permit because the school is in a R-2 zoning.

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Dave Carlsrud.

Commissioner Jim Wright made a motion to approve the variance and to allow the conditional use permit. seconded by Commissioner Jeff Erickson. Motion passed unanimously.

Discussion – Subdivisions and platting procedures. City planner Joel Quanbeck and City Attorney Carl Martineck have worked on cleaning up some of Valley City current procedures. A discussion was had on any ways to make the platting process easier.

Commissioner Jim Wright term ended May 14, 2024 and he resigned from the planning and zoning commission.

With no other items to discuss, Chair Schell called the meeting to close at 4:26pm.

March 12^th 2024 – MINUTES OF REGULAR MEETING OF

VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday March 12^th, 2024.

Commissioners present: Jeff Erickson, Bill Carlblom, Dave Carlsrud, Jim Wright, Tim Durheim, and Joe Tykwinski

Others: City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, Building Inspector/Asst Fire Chief Lance Coit, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ)

Bonnie Kristan, and Jessie Vavra

Commissioner Jim Wright moved to approve the minutes from the January 9^th, 2024 meeting           seconded by Commissioner Bill Carlblom. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector/Asst Fire Chief Lance Coit report John Deere addition is almost completed. The plans for the remodel of McCarthy Hall will be sent over next week. John Deere implement new building is coming along. There will be three houses that will be taken down in next couple of months.

Public Hearing regarding the plat for Bonnie Kristan – Mosquito Meadows Subdivision

Chair Mike Schell opened the public hearing.

City Planner Joel Quanbeck reported his findings. Joel commented the board has already approved the variance for this plat at the last meeting. The property owner decided to sell more land then the original plat, so the plat was redone. 

Commissioner Jim Wright made a motion to close the public hearing, seconded by Commissioner Bill Carlblom.

Commissioner Jim Wright made a motion to approve the plat, seconded by Commissioner Jeff Erickson. Motion passed unanimously.

With no other items to discuss, Chair Schell called the meeting to close at 4:04pm.

December 12^th, 2023 – MINUTES OF REGULAR MEETING OF

VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday December 12^th, 2023.

Commissioners present: Jim Wright, Bill Carlblom, Jeff Erickson, Dave Carlsrud, Tim Durheim

Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, Building Inspector/Asst Fire Chief Lance Coit, City Planner Joel Quanbeck, City Engineer Chad Petersen, Jim Nelson, Casey Stoudt,

Commissioner Bill Carlblom moved to approve the minutes from the November 16^th, 2023, meeting, seconded by Commissioner Jim Wright. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector/Asst Fire Chief Lance Coit report there has only been one new permit in the last month and Building Inspector Mike Blevins has not had any new permits in the last month.

Public Hearing regarding a variance. To allow placement of electrical control boxes for EV car charger within 30-foot area where restrictions apply to protect corner visibility.  

Chair Mike Schell opened the public hearing. Jim Nelson from Stoudt – Miller spoke about the installation of the EV car charger. He worked with Marshall Senf from the City of Valley City and Grotberg Electric. The City does not have a permitting process for these charges and the charger was placed wrong.  Jim Nelson explained how this was a very expensive charger. He said there is a need for these chargers with the motels next to the charger.

Commissioner Bill Carlblom made a motion to close the public hearing, seconded by Commissioner Jim Wright.

Internal discussion was had. Bill Carlblom commented how the road where the charger is located is not a high traffic road. Commissioner Tim Durheim agreed the road is not busy. City Administrator Crawford commented The City of Valley City will put a permitting process in place for commercial EV car chargers.

City Planner Joel Quanbeck reported his findings. Joel’s recommendation was to deny the variance. He commented his findings show it does not me the criteria for a variance.

City Attorney required the board to have findings on why the board was deviating from City Planner Joel Quanbeck’s recommendation. The boards findings are the following.

1. The Road is a low traffic area
2. There was no permitting process in place by the City of Valley City
3. The charger will benefit the City of Valley City

Commissioner Carlblom made a motion to approve the variance, as long as the following conditions are met:

1. An encroachment agreement is signed between The City of Valley City and Stoudt – Miller INC
2. A stop sign is added

Seconded by Commissioner Tim Durheim. Followed by a roll call vote. Roll Call: Durheim – aye: Wright – aye: Carlsrud – aye: Carlblom – aye: Erickson – nay        Schell – aye Motion carried.

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 4:21pm.

November 16^th, 2023 – MINUTES OF REGULAR MEETING OF

VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Thursday November 16^th, 2023.

Commissioners present: Jim Wright, Bill Carlblom, Jeff Erickson, Dave Carlsrud, Tim Durheim

Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ), Tracy Eslinger (Moore), Perry Kapaun (Barnes Rural Water)

Commissioner Bill Carlblom moved to approve the minutes from the October 10^th, 2023, seconded by Commissioner Jim Wright. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector Mike Blevins sent a report of the current year to date permits.

Public Hearing regarding variance for Diana and Tim Logan

Chair Mike Schell opened the public hearing. There was no one present to speak on the variance request.  The request was for a variance requirement to hook up to city sewer system.  

Commissioner Bill Carlblom made a motion to close the public hearing, seconded by Commissioner Jim Wright. City Planner Joel Quanbeck reported his findings

Dave Carlsrud made a motion to approve the variance, as long as the following conditions are met:

1. The TC Subdivision plat is approved by the Valley City Board of City Commissioners.
2. The variance applies only as long as no additional development beyond the construction of a shop for personal use by the applicant occurs.  A change in use to the property will necessitate connection to city sewer or approval of a variance based on analysis of the situation at the time of application.

 Seconded by Commissioner Bill Carlblom. Followed by a roll call vote and unanimous approval.

Public Hearing for TC Subdivision Plat.

Chair Mike Schell opened the public hearing TC Subdivision plat. There was no one present to speak about the plat.

Commissioner Carlblom make a motion to close the public hearing, seconded by Commissioner Wright.

Internal discussion was had about the plat.

Commissioner Wright made a motion to approve the plat if the following conditions are met:

1. A 50-foot half street Right Of Way along the northern edge of the plat is provided and dedicated to public use.
2. Any utility easements determined by the City Engineer as necessary be added to the plat.
3. The applicant shall give satisfactory assurance of the provision of all site improvements for the proposed development as required by VCMC Section 16-01-06.
4. The applicant shall ensure that all site improvements are consistent with all applicable design standards and infrastructure requirements.

Seconded by Commissioner Jeff Erickson. Followed by a roll call and unanimous approval.

Public Hearing for Wendel- Lausch Replat.

Chair Mike Schell opened the public hearing for the Wendel-Lausch replat. There was no one present to speak about the plat.

Commissioner Wright make a motion to close the public hearing, seconded by Commissioner Carlblom.

Internal discussion was had about the replat. This plat was some clean up of combining lots owned by the Chad Wendel and Roger Lausch. Joel Quanbeck recommendation is to approve the replat.

Commissioner Tim Durheim made a motion to approve replat, seconded by Commissioner Dave Carlsrud. Followed by a roll call vote and unanimous approval.

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 4:18pm.

October 10^th, 2023 – MINUTES OF REGULAR MEETING OF

VALLEY CITY PLANNING AND ZONING COMMISSION

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday October 10^th, 2023.

Commissioners present: Jim Wright, Bill Carlblom, Jeff Erickson, Dave Carlsrud

Absent: Tim Durheim

Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Assessor/Acting Secretary Tina Current, City Planner Joel Quanbeck, City Engineer Chad Petersen (KLJ),              Mike Strom (KLJ), Building Inspector/Asst Fire Chief Lance Coit, Lynn Pederson, Derrick Bopp

Commissioner Bill Carlblom moved to approve the minutes from the July 11^th, 2023 and             August 29^th, 2023 meetings, seconded by Commissioner Jeff Erickson. Motion passed with unanimous approval.

Building Inspector Report

Building Inspector Lance Coit reported there has been two homes taken down recently. Quentin Murray has started on his garage. Lance also asks the board to think about tiny houses. Lance has got some questions on the guidelines for tiny homes.

Public Hearing regarding application for a variance Clark Erickson – Petro 870 Main ST West.

Chair Mike Schell opened the public hearing. There was no one present to speak on the variance request. City Planner Joel Quanbeck reported his findings.  The variance request was to allow construction of a sign within the area of the Petro parcel that is regulated by VCMC Section 11-06-07. – Corner visibility.  Based on the findings presented to the Planning and Zoning Commission in the meeting packet, the five criteria for variance approval are met.

Commissioner Jim Wright made a motion to close the public hearing, seconded by Commissioner Dave Carlsrud.

Internal discussion was had about the variance. Chair Mike Schell felt the variance was not an unreasonable request.

Commissioner Jim Wright made a motion to approve the variance for 870 Main ST West. seconded by Commissioner Bill Carlblom. Followed by a roll call vote and unanimous approval.

Public Hearing regarding application for a variance Lynn Pedersen – 902 6^th Ave NE.

Chair Mike Schell opened the public hearing. Lynn Pedersen spoke about the variance request. Lynn described her driveway and asked for a variance to widen driveway by 8 – 10ft for better accessibility.

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Wright.

Internal discussion was had about the amount of green space. The current impervious surface already exceeds the maximum allowable impervious surface of 40%. The additional impervious surface on the lot would be approximately 200 more square feet, raising the total impervious surface to approximately 46.25% of the lot area.

Commissioner Wright made a motion to deny the variance request seconded by Dave Carlsrud followed by roll call.

Roll Call:  Wright – aye   Carlsrud – aye   Carlblom – nay   Erickson – aye   Schell – aye

Public Hearing regarding New TC Subdivision plat. – Tim and Diana Logan

Chair Mike Schell opened the public hearing. There was no one present to speak on the plat.

Commissioner Wright made a motion to close the public hearing, seconded by Commissioner Carlsrud.

Internal discussion was had about the TC Subdivision plat. City planner Joe Quanbeck reported his findings. The plat would also need to have a variance request and there was not enough time to submit the public notices for the variance. Quanbeck suggested to table the plat until the next meeting. The next meeting the plat and variance can be looked at together.

Commissioner Wright made a motion to table the TC Subdivision plat, seconded by Commissioner Carlsrud. Followed by a roll call vote and unanimous approval.

Public Hearing regarding Valley School Addition plat – Valley City School District.

Chair Mike Schell opened the public hearing. Derrick Bopp from the Sheyenne Valley Area Career and Technology Center spoke about the plat. The Sheyenne Valley Area Career and Technology center would like to add an addition to the building. They have received a grant and had some land donated to the center. The plat is with the donated land added.

Commissioner Carlblom made a motion to close the public hearing, seconded by Commissioner Wright.

Commissioner Carlblom made a motion to approve the plat as presented, as long as the following conditions are met:

1. Any utility easements determined by the City Engineer as necessary be added to the plat.

2. The applicant shall give satisfactory assurance of the provision of all site improvements for the            proposed development as required by VCMC Section 16-01-06.

3. The applicant shall ensure that all site improvements are consistent with all applicable design   standards and infrastructure requirements.

seconded by Commissioner Carlsrud. Followed by roll call vote and unanimous approval.

Other Business

Chair Schell asked if there has been any interest in the opening on the planning and zoning board.

Joel Quanbeck talked about changing the November meeting date, the board agreed to change the November meeting to Thursday Nov 16^th at 4:00

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 4:30pm.

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday May 9^th, 2023. Commissioners present: Jim Wright, Bill Carlblom, Joe Faure and Tim Durheim                     Absent: Dave Carlsrud                                                                                                                       Others: City Attorney Carl Martineck, City Acting Secretary Brandy Johnson and Brenda Gehlhoff, Building Inspector/Asst. Fire Chief Lance Coit Building Inspector Mike Blevins and Nick Blevins, City Engineer Chad Pederson (KLJ) Mike Strom (KLJ) City Planner Joel Quanbeck

Commissioner Jim Wright moved to approve the minutes of the April 12^th, 2023 regular meeting seconded by Commissioner Bill Carlblom. Motion passed with unanimous approval.

Building Inspector Report                    

Building Inspector Mike Blevins emailed a report of current permits. The building inspectors did not have anything to add

Public hearing on new subdivision plat Diamond B Subdivision.

Chair Schell opened the public hearing. Mike Strom explain the changes to the plat from the previous plat brought to the planning and zoning commission.

Commissioner Jim Wright made a motion to closed the public hearing. Seconded by Commissioner Bill Carlblom.  

Commissioner Wright made a motion to approve with notch for roadway and the conditions are met recommended by City Planner Joel Quanbeck. Seconded by Commissioner Erickson

Barring additional information presented prior to or at the March 2023 Planning and Zoning Commission meeting, it is recommended that the preliminary plat be recommended for approval to the Board of City Commissioners as long as the following conditions are met:

A.  Any utility easements determined by the City Engineer as necessary be added to the plat.

B. The applicant shall give satisfactory assurance of the provision of all site improvements                          for the proposed development as required by VCMC Section 16-01-06.

C. The applicant shall ensure that all site improvements are consistent with all applicable design standards and infrastructure requirements.

D. Applicant shall provide assurance that potable water and on-site septic systems are adequate to serve both parcels.

Followed by roll call and unanimous approval.

Public hearing on rezone from R1 Single – Family Residential to Agricultural – Diamond B Subdivision.

Chair Schell opened the public hearing.

Commissioner Carlblom made a motion to closed the public hearing. Seconded by Commissioner Joe Faure.  

Commissioner Wright made a motion to approve the rezone of Lot 2 from R1 to Agricultural seconded by Commissioner Wright. Followed by roll call and unanimous approval

Public hearing for a variance to allow septic system – Diamond B Subdivision.

Chair Schell opened the public hearing.

The variance request is to have a private septic system and not connect to city sewer.

Commissioner Faure made a motion to closed the public hearing. Seconded by Commissioner Carlblom.  

Commissioner Durheim made a motion to approve with the condition that any other further development in Diamond B Subdivision needs to be connected to city sewer. Seconded by Commissioner Wright.

Followed by roll call and unanimous approval.

Other Business

Mike Schell stated we will advertise for Joe Faure set.

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 4:27pm.

Chair Mike Schell presided and called the meeting to order at 4:00 on Tuesday March 14^th, 2022. Commissioners present: Jim Wright, Jeff Erickson, Bill Carlblom, and Tim Durheim             Attending by zoom Commissioner Dave Carlsrud and City Administrator Gwen Crawford     Absent: Joe Faure                                                                                                                         Others: City Attorney Carl Martineck, , City Assessor/Acting Secretary Tina Current, Building Inspector/Asst Fire Chief Lance Coit City Planner Joel Quanbeck Audience members: Roslyn Johnson, and David Bjornson

Commissioner Jim Wright moved to approve the minutes of the December 13^th, 2022 regular meeting seconded by Commissioner Jeff Erickson. Motion passed with unanimous approval.

Building Inspector Report                     

Building Inspector/Asst Fire Chief Lance Coit gave a report in the last month there has been 4 permits given. The permits were for one addition, one drain tile, and two signs.

Public hearing regarding replat of lots 13 & 14, Grangers Sub – New plat Eric Johnson Subdivision.  

Chair Schell opened the public hearing. Roslyn Johnson explain to the commission she platted the lots to be able to sell. The property is to much for her to maintain. Roslyn will be making three lots and the lots do have city water and sewer.

Commissioner Jim Wright made a motion to closed the public hearing. Seconded by Commissioner Jeff Erickson.  

Internal discussion was had about the replat. City planner Quanbeck report recommend minor requirements for the preliminary plat are addressed by providing adjoining land ownership information, indication the area of each lot in square feet, and providing a drawing showing how stormwater drainage is managed. Chair Mike Schell asked City Planner Joel Quanbeck to verify that the conditions are addressed.

Commissioner Jim Wright made a motion to approve the replat with conditions recommended in the City Planners report. Seconded by Commissioner Bill Carlblom. Followed by roll call and unanimous approval.      

Discussion and recommendation for replat and variance subdividing auditor’s lot into 5 lots to allow sale of portions of the land. New subdivision to be named “Diamond B Subdivision”

Dave Bjornson spoke about his replat and the modifications he has made to it since the last meeting. Bjornson would like to sell the property in pieces and sell lot one. He would like to separate the house and the shop from the rest of the property. The plat has been modified from the original plat brought to the commission.

Internal discussion was had about the area for replat. This area is in the floodplain and some floodway. The commission also has concerns if someone would buy this property. The commission talked about having the land owner getting a LOMR done. City Attorney Carl Martineck recommendation was to table the discussion to do more research on if we can legally require the LOMR. Commissioner Jim Wright made a motion to table this discussion. Seconded by commissioner Carlblom

Discussion on parking and storage of a vehicle in the rear yard of residential lot                  (V.C.M.C 11-16-16(4))

Discussion was had allowing two vehicles in the back yard with no restrictions. If the home owner has three vehicles in the back yard an improved surface or fence would be required. A vehicle is items such as a trailer, boat, car, or anything that can be used to transport something. Home owners would still have to follow the improved surface and fencing requirements.

 Commissioner Erickson made a motion to approve the changes allowing two vehicles in the back yard with no restrictions. If more than two vehicles an improved surface or a fence needs to be in place. Seconded by Commissioner Carlblom.

Roll Call:Erickson – aye: Carlsrud – aye; Carlblom – aye; Schell – aye: Durheim – aye: Wright – nay Motion carried.

Other Business    

Commissioner Joe Faure will be moving to Fargo in July. Planning and Zoning Commission will be looking for a new member in the extraterritorial area of Valley City.                                                                                                                      

Adjourn

With no other items to discuss, Chair Schell called the meeting to close at 5:01pm.