Category Archives: City Commission

Minutes Available text with City of Valley City Logo above

6.23.2025 Special Commission/Storm Update Minutes

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President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop

Members absent: Commissioner Erickson

Others Present: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Police Chief Horner and Administrative Assistant Hintz

 

NEW BUSINESS

2025 Summer Storm Update:

            Mayor Dave Carlsrud called the meeting to order. He then shared a few words of Thanks and blessings for all who were affected by the storms last Friday night.

            City Administrator Crawford continued the Meeting/Press Conference sharing that Valley City experienced a very severe and fast-moving couple of storms that resulted in significant damage throughout our community. Our Crews, with support from Emergency Responders, have been working around the clock to restore power, clear debris and insure safety. Thank you for your dedication and to the Residents for your patience.

            Electrical Superintendent Senf shared that Residents of Valley City were out of power from ½ hour to a handful still out today. Those remaining without power do need a certified Electrician to repair the wiring and then Public Works should be able to turn their power on. There are lines still down, if a downed line or trees on a line are noticed, you are asked to call into Public Works to report it. There are 16 known, broken poles as of right now. If you have not done so and you do not have power, please call in to report it.

            Street Department Operations Supervisor Klemisch reported that his Crew has been concentrating on clearing debris and branches/trees from roadways.  They will start alleys as soon as possible. The Transfer Station has received a Burn Permit and have already started trying to burn some of the piles that have been hauled out. Reminder that the 24/7 You Haul Area is open. His crew did clear out quite a bit today to make more room. If you find an extra Garbage Container, please call into Public Works with the serial number to report it so we can get it to the right home. For those who are not able to haul your trees and branches out to the Transfer Station, Crews will be going around and picking them up. They should be on your boulevard stacked and ready for the grapple forks to grab. We are still planning on the branch pickup on July 24th for any remaining branches.

            Sara Miller with Barnes County Dispatch gave a summary of the storm and the notices from Friday evening. She reported that they answered 1386 calls, 103 911 calls, 538 for service throughout the weekend. They took 214 calls for power outages after the storm for Valley City.  Her team did an amazing job and took calls for several other agencies throughout the weekend. Keeping the agencies alerted at all times. If you are having a hard time dealing with the aftermath of the storm, please do not suffer alone. Call or text 988 or 911. Someone will answer and be able to talk to you.

            Fire Chief Scott Magnuson explained how his team and other agencies covered a grid search from Highway 1 to Fingal. Every farmstead in the path of the tornado was checked for possible injured or trapped residents. They did assist in two rescues. Thank you to MDU for assisting the Fire Department with gas leaks in the area. 

            Jessica Jenrich, Barnes County Emergency Manager, updated all on the two National Weather Service’s confirmed tornados as well as the high winds. She reiterated the 988-hotline number as we mentally recover from these storms.The Red Cross will also help with assistance including food, tangible items and lodging.

            City Administrator Crawford sent out a sincere to the City Staff, Fire Department & Police Department who went above and beyond to help get through this weekend. The number of hours that were spent making sure that everyone is OK and then clearing trees and debris to get the roads open. The Electrical Department for getting power back on as soon as possible to the residents. Making our residents the number one priority.

We will continue updating the cleanup efforts on our website & social media pages. Valley City is strong and we will get through this together.

 

ADJOURN

Meeting was adjourned at 12:25 PM.

Minutes Available text with City of Valley City Logo above

6.17.2025 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson.

Member Absent: Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

 

APPROVAL OF AGENDA

Correct NB3. Three-Year Term. 2025-2028.

Remove NB5. Approve Funding of the Infrastructure for 12th St & 9th Ave NW.

Add NB11. Approve ND DWR Cost Share Application for Design Engineering for the National Guard Water Tower Demo Project.

Commission Gulmon moved to approve changes, seconded by Commissioner Magnuson.

Motion passed unanimously.

 

NEW BUSINESS

NB2. Public Library Yearly Update.

Library Board President Van Gijssel gave Annual Public Library Update

 

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the June 3 2025, Commission Meeting.                                                   
  2. Approve Site Authorization Renewal:

      ND Horse Park Foundation at Casa Mexico Restaurant                                                        

  • Approve Fireworks Display Permit:

      Memory Fireworks, Max & Chad Elhard, at 1751 West Main St                                          

  • Approve Contractor Licenses:

      Bob Ryerson Construction, Rogers                                                                            

      Earthwork Services, Inc, West Fargo                                                

      Eckert & Sons, LLC, Fargo

      Goodon Buildings International, Inc., Rugby

      Huesman Schreiber Masonry, LLC, Glyndon MN

      Quality Concrete, Inc., Fargo

      Timber Ridge Exteriors, LLC, Rochester MN

  • Approve Contractor License Renewals:

      I’ll Tile & Stone, Inc.                                                                                                             

      LS Drywall, Inc.

      Magnum Electric, Inc.

      Morton Buildings, Inc.

      Ray Nelson Construction

  • Approve Alcohol Beverage License Renewals:

      Mosby LLC dba Boomers Corner Keg                                                                                         Bridges Bar & Grill

      Brockopp Brewing LLC

      Captains Pub LLC dba Captains Pub

      Casa Valley Inc. dba Casa Mexico Restaurant

      Dakota Silver LLC.

      FOE Aerie 2192 dba Eagles Club

      Jimmy’s Pizza

      My Bar

      North 9 Bar & Grille LLC

      Sabirs

      TBD Inc dba Sky Lanes Bowling Alley

      Texkota LLC dba Tavern 94

      ARP14 LLC dba The Clubhouse

      Larson Enterprises dba The Labor Club

      The Liquor Locker

      The Reserve at Woodland

  • Approve Tobacco License Renewals:

Gary & Ronald Peterson dba Brothers III Sport’s                                                                

Casey’s Retain Company dba Casey’s General Store #3363

County Bottle Shop Inc. dba The Liquor Locker

Dakota Silver LLC dba Dakota Silver

Family Dollar LLC dba Family Dollar #27662

Farmer’s Union Oil Company of Moorhead MN dba Petro Serve USA #071

Farmer’s Union Oil Company of Moorhead MN dba Petro Serve USA #072

Farmer’s Union Oil Company of Moorhead MN dba Petro Serve USA #073

FOE Aerie 2192 dba Eagles Club

Larson Enterprises LLC dba The Labor Club

Leevers Foods Inc. dba Leevers Foods

Love’s Travel Stops & Country Stores Inc. dba Love’s Travel Stop #849

Commissioner Bishop moved to approve all, seconded by Commissioner Gulmon.

Motion passed unanimously.

PUBLIC HEARING

Open Public Hearing Regarding Changes to the Application for 2025-2035 Renaissance Zone Development Plan. The plan will form an additional Island by moving the current Lots 42 & 44 to the Waterfront Meadows area. Increase the single-family residence exemption cap to $500,000. from the current 300,000. The Renewal Process will now be every 10 Years.  

Commissioner Magnuson moved to close, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve with Changes, the Application for 2025-2035 Renaissance Zone Development Plan.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Open Public Hearing on Violation of Tobacco License 2024-2025 – Petro Serve USA #071

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider Suspension of Tobacco License 2024-2025 – Petro Serve USA #071

Commissioner Bishop moved to consider suspension, seconded by Commissioner Magnuson.

Motion passed unanimously.

 

ORDINANCE

Approve First Reading of Ordinance 1172 to Amend and Reenact Sections 8-07-10, 11-02-08, and 11-03-10 of the Valley City Municipal Code Related to Mobile Homes. Discussion was had and there will be a few changes made prior to the second reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

RESOLUTION

RES 2493 Resolution Approving 2025-2035 Renaissance Zone.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

RES 2494 Resolution Setting Bond of City Auditor in the Amount of $2,000,000. This Resolution is a yearly requirement.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

NB1. Approve Monthly Bills for the City and Public Works in the Amount of $1,853,730.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NB3. Approve Phil Mueller to the Valley City-Barnes County Library Board for the 2025-2028 Term.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NB4. Approve Dacotah Bank as City Credit Card Issuer, Effective July 1st, 2025.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NB6. Approve Permanent Flood Protection Buyout of Single-Family Home and Garage at 1136 2nd Street SE for $43,010.00.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NB7. Approve Task Order for Construction Engineering for Paving Improvement District No. 129 & 132 – 2025 Seal Coat.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NB8.   Approve Task Order for Construction Engineering for Sanitary Sewer Improvement District No. 72 – Sanitary Reline, Point Repairs & Manhole Rehab.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

NB9. Approve ND DWR Construction Cost-Share Application for Permanent Flood Protection Phase IV. Cost-Share Application and Materials are due by June 30th for the August 14th Meeting for these PFP Phases.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NB10. Approve ND DWR Pre-Construction Cost-Share Application for Design Engineering for Permanent Flood Protection Phase V & VI.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NB11. Approve ND DWR cost share application for design engineering for the National Guard Water Tower Demo Project.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

 

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared the Dirt Work has started at the New Service Center Location. Please watch for the Public Meetings that will be coming up on future Construction Projects.

CITY UPDATES & COMMISSION REPORTS

City Engineer Peterson reported on the seeding and weed control on the boulevards that were in last years construction areas. Spraying and re-seeding has taken place in some of the areas. He will be watching and reporting until completed. 

City Engineer Eslinger gave an update on the Stand Pipe Project. The Geotechnical portion will start around June 30th.

Commissioner Gulmon congratulated the School and the Community for the recent voting turnout. Also, congratulations to VCSU on the ground breaking for the new Tharaldson Family Athletic Center.

Commissioner Magnuson gave a shout out and thank you to Hilde Gijssel and all she has done for the VCBC Library. Her & the staff have accomplished much in the past few years.  Also, welcome and congrats to Phil Mueller for joining the Library Board.

Mayor Carlsrud wanted to again thank all the Employees who assisted with Clean-Up Week, Branch Pick-Up and Electronic Drop-Off Week. A lot of time and hard work go into making those weeks run smooth. Shout out to the Crew that worked on the Community Days Event around town. Seemed to be a very successful event with many people attending.

ADJOURN

Meeting was adjourned at 5:44 P.M.

Minutes Available text with City of Valley City Logo above

6.3.2025 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson. Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

 

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 5.20.2025 Finance and Commission Meetings.                       
  2. Approve Raffle requests:                                                                                                 

      Fraternal Order of Police James Valley Lodge #4 on 9.17.2025 @ the Valley City Police Department

      Sheyenne River Valley Scenic Byway Association on 8.5.2025 @ Chautauqua Park

      Red Knights Motorcycle Club North Dakota 1 on 9.14.2025 @ VC Eagles

  • Approve Gaming Site Authorization for 2025-26:                                                            

      North Dakota Horse Park Foundation at Skylanes    

  • Approve 2025 Tree Trimming & Removal Service Application:                                      

      Morehouse Enterprises of Valley City

  • Approve 2025-26 Cabaret License:                                                                                              

      FOE Aerie 2192 dba Valley City Eagles

  • Approve 2025-26 New Contractor Licenses:                                                                                

      Six K’s LLC dba MNM Construction of Casselton

      Al’s Excavating & Concrete of Fingal

  • Approve 2025-26 Contractor License Renewals:                                                             

      Allstar Construction

      ASAP Electric

      Balancing Professionals Inc

      Diesel Dogs Contracting LLC

      East & West Excavating

      FMJ Electric LLC

      LaValle Flooring Inc

      Meyer Milk Transport Inc

      Montana Dakota Utilities Co.

      NOVA Fire Protection

      Rollie’s Remodeling

      Sheyenne Concrete LLC

      Steamatic

      Wrigley Mechanical Inc

      Your Home Improvement Company

      Ace Plumbing

      Vanterra Foundation Solutions LLC dba Safe Basements of MN, LLC

Commissioner Bishop moved to approve all, but hold the Contractor Renewal until Vanterra has the

correct State License, seconded by Commissioner Magnuson.

Motion passed unanimously.

 

NEW BUSINESS

Approve Agreement for Geotechnical Services for the NW Water Tower Project.

Commissioner Bishop moved to award contract to American Engineering Testing, seconded by

Commissioner Gulmon.

Motion passed unanimously.

Approve 3 Year Contract for Mowing and Weed Trimming – Nuisance Abatement – Cole Mindt

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve 3 Year Contract for Tree Services – Nuisance Abatement – Johnny B’s Trees and Service and Approve 3 Year Contract for Tree Services – Nuisance Abatement – Ground to Sky Tree Service.

      Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve Task Order Amendment for Environmental Documentation, Design and Bidding for National Guard Water Tower Demolition Project.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Discussion was had regarding the costs to remove the water tower by the National Guard Building.

Commissioner Bishop moved to table, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that they have started putting up temporary fencing around the Public Works Service Center. There will be work started in the next 3 to 4 weeks. Construction meetings will start June 11th.

CITY UPDATES & COMMISSION REPORTS

Finance Director Klein talked about the audit which started the week of May 26th and is going well. We will need a federal single audit because of the ARPA funds that we expended in 2024 on the public works salaries. 

City Assessor Current talked about how she attended the Barnes County Equalization Meeting on June 3rd. No protests from any Valley City’s residents.

Police Chief Horner talked about how online purchasing has continued to grow and they are advertising that the front of the police department is an online purchase safe exchange location.

City Engineer Peterson talked about how our street projects from last year have been getting numerous complaints about grass and weeds growing. The 2nd Ave NW project will be sprayed for weeds June 3rd through the 6th and will be followed up with spraying new seed June 3rd through the 13th. Asked contractor to give property owners notice after work has been completed. The 6th Ave NW project as well as the area around City Hall, we are waiting to hear back from contractors on weed spraying and reseeding. There will be a 2nd St. 3rd Ave, 4th Ave NE project special assessment informational meeting on June 10th at 5:15 P.M. in the Commission Chambers.

Commissioner Gulmon talked about the City sales tax revenue report for the first quarter of 2025. Down 2.4% from a year ago. Remote/internet sales were 13.65% which is the highest it has been in the past five years. Food and beverage tax is down 2% for the year. Motel/hotel occupancy tax is up 22%. On June 10th, go vote regarding the school bond issue.

Commissioner Bishop talked about how school is out and there is a lot of bike riders out. Reminder that bike riders still have to abide by the rules of the road.

President Carlsrud thanked all of the people involved with clean up week and picking up branches. Please take time to dress up lawns that are overgrown. Thanks commissioners and all the employees for all they do.

ADJOURN

Meeting was adjourned at 5:49 P.M.

Minutes Available text with City of Valley City Logo above

6.17.2025 Finance Minutes

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Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon.

Member Absent: Commissioner Erickson

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Chief Horner, Administrative Assistant Hintz

Agenda Items

Review Monthly Bills/Reports. Finance Director Klein reviewed the monthly bills and reports.

Discuss Task Order Amendment for Environmental Documentation, Design and Bidding for National Guard Water Tower Demolition Project. City Engineer explained that he had spoken with ND DWR and we can request this as part of a project but there is no guarantee that it will be approved.Discussion was had. Consensus was to move this to the Commission Meeting for a vote.

Discuss Changing our Credit Card Issuer.  Finance Director Klein stated that by going local, we would receive a 2% cash back as well as other features. The Commissioners agreed to move forward with the change. Effective 7.1.25 we will start using the new cards. Effective 8.1.25 the previous credit cards will be cancelled.

Discuss Completing an Electric Rate Study for Valley City. City Administrator Crawford explained that MRES will pay 50% of the study. This will help determine if our current rates are at the correct price and solidify any increases in the future. The Commissioners agreed to move forward.

Discuss Estimate for 12th St & 9th Ave NW. City Engineer Peterson discussed the origin of the request for funding on extending 12th St from 9th Ave NW into their development. This was roughly three years ago and nothing has taken place since. The Developers were going to ask for an extension but their time has expired. They are now asking for funds again for this project. The baseline costs have gone from 685K to 835K, this will include the revised alignment adding a curve in the road to stay out of the rail road right-a-way and adding sidewalks. Total cost to make this work, would be 1.65M. This could be done in phases. Currently looking into options for cost share funding, No action at this time. This will be removed from the Commission meeting.

Discuss Keeping of Chickens in City Limits. The materials were reviewed and discussion was had. The preference of the Commissioners was to consider the request, but will make no changes at this time.

Discuss Overpayment of Snow Disaster Funds from the State. Finance Director explained the error made at the State level and we will be paying back the overage.This was just an FYI.

Discuss Sale of Easement on Farm Land near City Lagoon. City Attorney Martineck talked about the new Inter-operable Radio Tower System that the State has been working on for a few years. This location is the best option for the Tower by Valley City. Allo offered 10K for the easement. Allo will also reach out to the Farmer renting and pay for his crop loss. Commission consensus is agreeable to move forward with this process.

Department Reports

Department Spotlight – Street Department – Part 2

Sanitation Department Supervisor Swart reported on the Electronics Clean-Up weeks. The Residents appreciate us for providing that service. Letters were sent out to certain Residents for some of the remaining items on boulevards that are not picked up by the Crew. The 2020 Peterbilt will have the tag axle put on in Fargo at NW Truck & Trailer who had the lowest bid.

Water Department Water Supervisor Hesch updated the Commissioners on the Low-Level Alarm that alerted him. He had some Divers from the Valley City Fire Department clean the intake screen and they moved the sensor out of the silt and the Alarm ended. Due to the rain, the water usage has been down.

Electrical Department Electrical Superintendent Senf talked about the one outage from last month. The Columbia Grain project was completed. He is looking to order the fiber now for the Service Center due to it being on hand and a good price. Keeping an eye on the soft costs for the project. The plan is to be done boring the south side of town this week.

Fire Department Fire Chief Magnuson reported on the calls for service for the past month and on the blighted buildings around town. He gave updates on the listed locations. 

Police Department Police Chief Horner went over the Calls for Service for the past month. He shared the Trainings and Community events that He and the Officers have been attending. Received funding with City/County Health & CHI Mercy to supply CISM Training for up to 25 Officers and First Responders and then open it up to Residents.

Street Department Operations Supervisor Klemischtalked about the annual inspection from the Department of Agriculture & we passed. Doing a great job of record keeping but will need to start advertising the spraying by means of social media to inform the Residents.Capped the old water service at the Valley Plains site, the street patching was us. Hot mixing around town, spraying for weeds and one spraying for mosquitoes is done.

Administration

City Administer Crawford reported that the New Service Center Ground Work has begun. Update meetings will be held weekly.  They are moving right along, they have however run into quite a bit of cement chunks. We are working to see if the City can haul that out to save on the costs.Cost estimates will be taken care of by Gwen & Brenda.

Finance Director Klein reported that she is working on the current Audit and the 2026 Budget.

Adjourn

The meeting was adjourned at 4:29PM.

Agenda Available

7.15.2025 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, July 15, 2025 at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/83153130948 or listen by calling (1 346 248 7799) Webinar ID:  831 5313 0948

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

Approval of Consent Agenda

  1. Approve Minutes from the 7.1.2025 Commission Meeting.
  2. Approve Contractor Licenses:
    1. Grafstrom Construction, Fargo
    1. J+J Repairs & Roofing LLC, Harwood
    1. Moritz Excavating LLC, Valley City
    1. J+K Seamless, Inc., Valley City
    1. Greystone Construction Company, Shakopee, MN
    1. CC Steel, LLC, Fargo
    1. Miller & Sons Drywall, Inc., West Fargo
    1. Quality Coatings & Tile LLC, Fargo
  3. Approve Contractor License Renewals:
    1. Groundworks MN, LLC dba Innovative Basement Authority
    1. Horsley Specialties, Inc.
    1. Twin City Garage Door
    1. Dakota Plains Mechanical
  4. Approve Tree Trimming and Removal Service License Renewal:
    1. Carr’s Tree Service
  5. Approve Local Raffle Permit:
    1. Shine, 8.29.25 @ Hanna Field
    1. Ducks Unlimited Barnes County Chapter, 9.18.25 @ VC Eagles Club

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Public Comments

This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

The following rules apply to Public Comments:

  • Limited to five minutes per speaker.
  • Must not interfere with the orderly conduct of the meeting.
  • Must not be defamatory, abusive, harassing, or unlawful.
  • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

 

Ordinance

ORD 1172. Second Reading of Ordinance 1172, an Ordinance to amend and reenact sections 8-07-10, 11-02-08, and 11-03-10 of the Valley City Municipal Code related to mobile homes. (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

ORD 1173. First Reading of Ordinance 1173, an Ordinance to amend and reenact chapter 11-09 of the Valley City Municipal Code related to standards for floodplain development. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

ORD 1174.  First Reading of Ordinance 1174, an omnibus ordinance to amend and reenact sections of the Valley City Municipal Code relating to the 2025 state legislative session.(City Attorney Martineck)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

Resolution

RES 2497. A Resolution Approving Final Replat of Lots 6, 7, & 8, Block 2, Waterfront Meadows Addition. (City Attorney Martineck)   

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

New Business

N1. Approve Monthly Bills for the City and Public Works in the Amount of $1,460,673. (Finance Director Klein)      

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

N2. Request for Extension to move house at 231 9th Ave NE. (Administrator Crawford)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N3. Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application from

Bridgetown Development for a 5-year State Income Tax Exemption and a 5-year Property Tax Exemption Capped at $500,000 Valuation on a New Single-Family Home and Designate it as VC-139. (City Administrator Crawford)

N4. Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application from H&G Holdings LLC for a 5-year State Income Tax Exemption and a 5-year Property Tax Exemption Capped at $500,000 Valuation on a New Single-Family Home and Designate it as VC-140. (City Administrator Crawford)

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

7.15.2025 Finance Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, July 15, 2025, at 2:30 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/81435451498 or

 listen by calling (1 346 248 7799) Webinar ID: 814 3545 1498

CALL TO ORDER

 

Roll Call

EXECUTIVE SESSION – ATTORNEY CONSULTATION

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

            Discuss Main Street Off Sale Alcoholic Beverage License.

Agenda items

  1. Commission Topics                                                                                                           

a. Board Ethics Review. (President Carlsrud)                     

  • Review Monthly Expenditures Reports. (Finance Director Klein)                                        
  • Quarterly Engineer Report. (Finance Director Klein)                                                           
  • Quarterly Fire Extinguisher Report. (Finance Direct Klein)                                                  
  • Discuss Rosebud Parking Lot. (City Administrator Crawford)
  • Discuss Paving Improvement District 131 Protests – (City Engineer)
  • Discuss Policy for Approval of Gaming Site Authorizations. (Attorney Martineck)                
  • Legislative Session Review. (Attorney Martineck)

DEPARTMENT REPORTS. (3:30PM)

                        Department Spotlight – City Hall

  1. Sanitation Department                                                                                     
    1. Water Department
    1. Electric Department                                                                                         
    1. Fire Department
      1. Fire Extinguisher Report                                                                      
      1. Blighted & Dangerous Buildings
    1. Police Department                                                                                          
    1.  Street Department
    1. Administration
    1. Building Permit Report – Information Only                                                       
    • Court Report – Information Only                                                                      

    Adjourn

    Agenda Available

    7.1.2025 Commission Agenda

    Posted on by

    City Commission Meeting
    Valley City, North Dakota

    Tuesday, July 1, 2025
    5:00 PM

    The City Commission Meeting will begin on Tuesday, July 1, 2025, at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

    The meeting is also available to view online https://us06web.zoom.us/j/84449572470 or listen by calling (1 346 248 7799) Webinar ID:  844 4957 2470.

    Call To Order

    Roll Call

    Pledge of Allegiance (please stand)

    SERVICE AWARD PRESENTATION

    City-County Health presents Officer Jacobson with a Service Award.

    Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

    Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

     

    Approval of Consent Agenda

    1. Approve Minutes from the 6.17.2025 Finance & Commission Meetings and the 6.23.2025 Special Commission Meeting/Press Conference.                                                                                                             
    2. Approve Contractor Licenses:

    JT Lawn Services, Moorhead MN                                                                                            

    • Approve Contractor License Renewals:

    Advance Garage Door Inc.                                                                                                       

    Braden Wenaas Construction LLC

    • Approve Tobacco License Renewals:

    Dollar General Store #17856                                                                                                    

    Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    Public Comments

    This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

    The following rules apply to Public Comments:

    • Limited to five minutes per speaker.
    • Must not interfere with the orderly conduct of the meeting.
    • Must not be defamatory, abusive, harassing, or unlawful.
    • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

    Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

     

    Resolution

    RES 2495. A Resolution Determining Sufficiency of Protests for Paving Improvement District 131. (City Engineer)

    Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

    RES 2496. A Resolution to Adopt and Extend the Declaration of Storm Disaster Dated June 21, 2025. (City Attorney Martineck)   

    Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    New Business

    NB1.  Approve Amendment to Employee Policy and Procedure Manual – Law Enforcement Officer Special Event Pay. (City Attorney Martineck)                                                                                                                    

    Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

    NB2. Approve Task Order for Construction Engineering for Wintershow Road Shared-Use Path Phase 1 (NDDOT Project No. TAU-2-990(066), PCN 23917). (City Engineer)

    Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    City Administrator’s Report
    City Updates & Commission Reports
    Adjourn

    6.23.2025 Special Commission Agenda

    Posted on by

    Special City Commission Meeting/2025 Summer Storm Press Conference
    Valley City, North Dakota

    Monday, June 23, 2025
    12:00 PM

    The City Commission Meeting will begin on Monday, June 23, 2025, at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

    The meeting is also available to view online https://us06web.zoom.us/j/81092546772 or listen by calling (1 346 248 7799) Webinar ID:  810 9254 6772.

    Call To Order
    Roll Call

    Pledge of Allegiance (please stand)

    New Business

    NB1.    2025 Summer Storm Update.

    Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    Adjourn

    Minutes Available text with City of Valley City Logo above

    5.20.2025 Commission Minutes

    Posted on by

    City Commission Meeting
    Valley City, North Dakota

    Tuesday, May 20, 2025



    President Carlsrud called the meeting to order at 5:00 PM.

    Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

    Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

    PLEDGE OF ALLEGIANCE

    OATH OF OFFICE FOR POLICE OFFICER CHAISE JOHNSON

    APPROVAL OF AGENDA

    No Changes.

    APPROVAL OF CONSENT AGENDA

    1. Approve Minutes from the 5.5.2025 Commission Meeting.                                                          
    2. Approve Site Authorizations:

          Valley City Baseball Association @ Clubhouse Lounge                                                                Valley Twisters Gymnastics Club, Inc @ Tavern 94

          VC Eagles Aerie 2192 Fraternal Order of Eagles @ VC Eagles Aerie 2192, My Bar &          Jimmy’s Pizza

          Valley City Hockey & Figure Skating Club @ Youth Sports Complex

    • Approve New 2025-26 Contractor Licenses:                                                                                       Ulrich Enterprises, Inc. dba Ulrich Pool Company of Fargo

          Concrete Cowboys Inc of Jamestown

          Loren Richards Inc/Richards Excavating of Fargo

          Sullivan Construction Inc of Fargo    

    • Approve 2025-26 Contractor License Renewals:                                                                                      ACB Construction

                All Finish Concrete Inc

                Breland Enterprises Inc dba American Waterworks

                Karma Enterprises LLC dba Asset Services LLC

                Richard Berg Construction

                Bridge City Landscaping & Excavating LLC

                Central Trenching Inc

                Comstock Construction Inc

                CR Larson Concrete

                Floor to Ceiling Carpentry & Repair

                FM Asphalt LLC

                Herzog Roofing Inc

                High Performance Coatings, Inc

                Hi-Line Construction

                Johnny B’s Trees & Service

                Kenpat Central Florida LLC

                Travis Kunze Construction

                Meridian Commercial Construction LLC

                Midland Door Solutions LLC

                Northland Sheds Inc

                RAG Properties LLC

                Tate & John’s Enterprises

                Tim’s Custom Cabinets & Construction

                Valley Realty Inc

                RJ’s Plumbing & Heating Inc

                Tim’s Plumbing LLC

                Home Heating, Plumbing & A/C Inc

                APi HVAC Services Inc dba Metropolitan Mechanical Contractors

                Superior Electric of Fargo LLC

                PEC Solutions of the Dakotas LLC

                John’s Refrigeration & Electric Inc

                Hi-Line Electric Inc

                Grotberg Electric Inc

                Energize Electric LLC

                Bentson Electric

                Differding Electric LLC        

                Bakkegard & Schell Inc

                Sheyenne River Repair

                Manning Mechanical

                Grotberg Electric Inc dba Triton Mechanical

                2 Phase Electric LLC

                Hope Electric

                Northland Window & Door

                Brett Stearns Enterprises LLC

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    PUBLIC HEARING

    Open Public Hearing Regarding Application for Alcoholic Beverage License for Texkota, LLC.      

    Motion to Close Hearing.

    Commissioner Magnuson moved to close the hearing, seconded by Commissioner Erickson.

    Motion passed unanimously.

    Approve Application for Alcoholic Beverage License for Texkota, LLC.

    Commissioner Bishop moved to approve Texkota’s Application, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    ORDINANCE

    ORD 1171 Approve Second and Final Reading of Ordinance 1171, An ordinance to create and enact Chapter 1 of Title 21 of the Valley City Municipal Code related to an enterprise for single-family homebuyer assistance.

    Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

    Motion passed unanimously.

     

    RESOLUTION

    RES 2480 Resolution Accepting Bids and Awarding Contract for Sanitary Sewer Improvement District No 72.           

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    RES 2485 Resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans and Specifications for Paving Improvement District No. 131, Sanitary Sewer Improvement District

    No. 71 Storm Sewer Improvement District No. 57, Water Main Improvement District No. 107.

    Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.

    RES 2486 Resolution Declaring Necessity of Improvements in Paving Improvement District No. 131. NDDOT Project Nos. (UGP-2-990(068) PCN 24181) (SU-CPU-2-990(069) PCN 24239).                      

    Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.    

    RES 2487 Resolution Approving Electric Utility Revenue Bond Series 2025 in the amount of $13,000,000 through the Bank of North Dakota Infrastructure Revolving Loan Fund.

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    RES 2488 Resolution Approving Final Plat of B&G Subdivision, City of Valley City. 

    Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

    Motion passed unanimously.

    RES 2489 Resolution Approving Final Plat of Bishop Subdivision, City of Valley City.

    Commissioner Bishop abstains due to a conflict of Interest.

    Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.                                                                                                                                                                                                           

    RES 2490 Resolution Authorizing the Issuance of Improvement Warrants and Exchanging them for $1,200,000 Refunding Improvement Bonds of 2025. Jon Lundby with Colliers reported that the City received a rate of 4.26% for 30 years. The City has a really good rating of 8.1.          

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    RES 2491 Resolution Determining Sufficiency of Protests for Paving Improvement District 132. Finance Director Klein reported that there were no protests.

    Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

    Motion passed unanimously.    

    RES 2492Resolution Accepting Bid and Awarding Contract for Paving 132 and Paving 129.

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously     

    NEW BUSINESS

    Approve Monthly Bills for the City and Public Works in the Amount of $1,483,468.

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve 2025 General Fund Budget Amendment for Transportation Plan

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Roll Call Vote: Magnuson-Aye,             Erickson-No, Gulmon-Aye, Bishop-Aye , Carlsrud-Aye

    Motion Carried.

    Approve Bid for Sale of 2019 Chevy Tahoe — $3,001.00.

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve the request for additional funds to support establishment of the new Single-Family Home Buyer Assistance Program to fund six homes in Valley City.           

    Commissioner Gulmon moved to approve the request of $61,250., seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve contract with the State Tax Commissioner to administer the City of Valley City’s local sales, use and gross receipts taxes for the 2025-2027 biennium.                               

    Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

    Motion passed unanimously.

    Approve Amendment to Exhibit A – Resolution 2465, to Correct Administrative Error in Published

    Rates and Fees for Solid Waste Service. Verify the changes on the Master Fee Schedule.                      

    Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

    Motion passed unanimously.

    Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application

    from Sullivan Construction for a 5-year State Income Tax Exemption and a 5-year Property Tax

    Exemption Capped at $300,000 Valuation on a New Single-Family Home and Designate it as VC-138.

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    CITY UPDATES & COMMISSION REPORTS

    City Assessor Current shared that the Primary Resident’s Tax Credit went up from $500. to $1600. for 2025. Property Owners will no longer receive an estimated tax notice in August. Your tax notice will now list the past years taxes and everyone will get a notice. 

    Commissioner Gulmon gave an update on the Service Center. Dirt work should happen in June or July of 2025 with a completed Service Center end date of September 2026. Gulmon also gave a shout out to the Crews who worked during Cleanup Week thanking them for all their efforts.  

    Commissioner Erickson dittoed the thank you to the Crews for their work with Cleanup Week. He also reminded all that trees & branches will be picked up May 29th a& 30th. The Transfer Station will be open on May 31st for Residents to haul trash to the Station at no charge. There will also be an Electronic Disposal Week, June 9th through the 13th. Residents may bring their old electronics to the Transfer Station & dispose of them for just $.75 a pound.   

    President Carlsrud thanked the Staff and Commissioners for all they do for the City.

    ADJOURN

    Meeting was adjourned at 5:38 P.M.

    Minutes Available text with City of Valley City Logo above

    5.20.2025 Finance Minutes

    Posted on by

    City Commission Finance Meeting

    Valley City, North Dakota

    Tuesday, May 20, 2025

    2:30 PM

    Called to Order

    President Carlsrud called the meeting to order at 2:30 PM.

    Roll Call

    Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

    Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Chief Horner, Administrative Assistant Hintz

    Agenda Items

    Review Monthly Bills/Reports. Finance Director Klein reviewed the monthly bills and reports.

    Discuss Camera Grant. City Administrator Crawford shared with the Commissioners that the original Grant for the Cameras did not cover all of the expenses but there are funds from other Grants that will.

    Discuss an Ordinance allowing Chickens in City Limits.  President Carlsrud shared that a number of Citizens have reached out and inquired about raising chickens. The Commissioners have asked City Attorney Martineck to look into what neighboring Cities allow and draft an ordinance for the June 17th meeting.

    Review City Mobile Home Park Regulations. City Attorney Martineck will draft an Ordinance about the age, model types, as well as installation allowed and where they are allowed in the City.

    Discuss 2025 General Fund Budget Amendment for Transportation Plan. The Commissioners agreed to move forward with this plan.

    Discuss Administrative Approval for Changes to Applications on Liquor Licenses. The Commission agreed that notification for these changes is appropriate and Commission approval is not needed.

    Review Gaming Site Authorization Regulations. City Attorney Martineck will draft an ordinance for Site Authorizations requiring the Gaming Operator to have ties to Valley City.

    Discuss New Renaissance Zone Island. Discussion was had on the Renaissance Zone Authority Board moving forward with a new Island. This will allow more locations for the building of new homes that will qualify for the Renaissance Zone Tax Credits.

    Discuss Possible Sale of Lot 3, Block 2, Bjornson Heights Parcel. City Administrator Crawford shared that there is interest in purchasing this piece of property to use for recreation. The Commissioners tabled the discussion until it is determined how much of the property is needed and the planned use of the property. There are concerns for the hill side and road below.

    Department Reports

    Department Spotlight – Police Department

    Sanitation Department Supervisor Swart explained the process for picking up the garbage during Cleanup Week. Three different trucks loading different materials go around and collect the trash. Residents are still able to haul their items to the Transfer Station on May 31st at no cost. June 9th – 13th is Electronic Cleanup Week. During that week, you may take your used Electronics to the Transfer Station and dispose of them for just $ .75 /lb.  

    Water Department Water Supervisor Hesch explained that they are using surface water currently and not the aquafer.  

    Electrical Department Electrical Superintendent Senf had 1 outage caused by a squirrel since last meeting and that his Team is busy working on projects.  

    Fire Department Fire Chief Magnuson reported calls were back up for the month. They have also been busy removing signs around town and issuing notices for blighted or dangerous properties.

    Police Department Police Chief Horner shared the calls that his Team has had over the last month. They have been busy with Compliance Checks; Peer Support and Community projects and events. They will be swearing in new Police Officer Chaise Johnson today.

    Street Department Operations Supervisor Klemisch’s Team has been busy completing the hydrant flushing around town. Cleanup week was very busy and they plan to pick up sticks & branches the 29th and 30th.

    Finance Director Klein informed the Commission that she will be mailing out the budget schedule for July. The Auditors will be coming next week. The City is very happy with the bond rates that it received. 

    City Attorney Martineck shared the current job openings for the City; An accountant, a Public Works 1 and a Public Works 2. The Executive Assistant position has been filled.

    City Administer Crawford shared that the Employees at Public Works & City Hall have been busy switching desk/office locations. The west door will become locked full time. The North door will become the main entrance. The plan is to have this completed in June. They have been working on Phase 4 – Flood updates, Final information should be coming next week. Bids in July and the process should be completed in 2026.Water tower update: State Water Commission request is ready to go, waiting on the State for the Emergency request. The Water Tower Plan Site is done as well as the Environmental Review. Looking to this fall for a bid date. Completed the base in 2026 and the tower in 2027. Finished the Connie Courtney PFP Buyout. Per confirmation from the State, Valley City can have 2 Islands in their Renaissance Zone Blocks. We will be holding a Public Hearing during the June 17th Commission Meeting. Prior to the meeting. Letters will be mailed to the landowners.

    President Carlsrud asked the Engineers to take note of the bid requirements and dates with the changes that were made.

    Adjourn

    The meeting was adjourned at 4:37PM.