Category Archives: City Commission

Minutes Available text with City of Valley City Logo above

7.22.2024 Special Commission Meeting

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City Commission Meeting
Valley City, North Dakota

Monday, July 22, 2024



President Carlsrud called the meeting to order at 7:30AM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson, City Administrator Crawford, Finance Director Klein, Chief Horner and Administrative Assistant Hintz

Member Absent: Commissioner Bishop

NEW BUSINESS

Approve Cottonwood Cider House’s Special Alcohol Beverage Event Permit Application for Riverfest on 8.3.2024 from 10:00AM to 4:00PM.

Approve Brockopp Brewing, LLC’s Special Alcohol Beverage Event Permit Application for Riverfest on 8.3.2024 from 10:00AM to 4:00PM.

Commissioner Magnuson moved to approve both requests, seconded by Commissioner Erickson. Motion passed unanimously.

PUBLIC HEARING

Open Public Hearing Regarding Application for Alcoholic Beverage License for El Valle Taco Shop.

Motion to Close Hearing.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Application for Alcoholic Beverage License for El Valle Taco Shop.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 7:33AM.

Minutes Available text with City of Valley City Logo above

7.16.2024 Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, July 16, 2024


President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Request to Add N4. Approve Recommended Changes to Valley City Urban Functional Classification System.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the 6.28.24 Special Meeting and the 7.2.24 Finance Commission Meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Request made by President Carlsrud to include the Minutes in the Consent Agenda moving forward.

APPROVAL OF CONSENT AGENDA

  1. Approve 2024-25 Contractor License for Meridian Commercial Construction, LLC of Fargo, ND.
  2. Approve 2024-25 Contractor License for Fargo Glass & Paint Co of Fargo, ND. 
  3. Approve Raffle Permit for the North Dakota Quarter Horse Association on 9.2.2024 at the NDWS Facility.
  4. Approve Raffle Permit for The Hi-Liners Booster Club on 9/6, 9/20, 10/4 & 10/11, 2024 at Hanna Field.
  5. Approve the 2024-25 Alcoholic Beverage License Renewals:
  6. Hi-Line Hospitality dba City Lights
  7. Bridges Bar & Grill
  8. The Reserve at Woodland

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

ORDINANCE

Approve First Reading of Ordinance 1157, An Ordinance to Amend and Reenact Section 12-05-03 of the Valley City Municipal Code Relating to Removal of Weeds and Grass. New procedure on Notifications of Violations for Grass and Weed Mowing. 1 Notification per Year, not per Violation.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

RESOLUTION

Approve Resolution 2452, a Resolution Amending the Master Fee Schedule. Amending andRevising the entire Master Fee Schedule with up to date Fees & Charges for Services from all Departments.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,152,095.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Commissioner Erickson’s Appointment to Barnes County Planning and Zoning Commission.

Commissioner Gulmon moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Appointments for the Following Committees and Terms:

Ian Jacobson to the Planning & Zoning Committee – 4 Year Term.

Commissioner Bishop moved to approve when confirmed a City Employee can Legally Serve on this Committee, seconded by Commissioner Gulmon. Motion passed unanimously.

Paul McDonald to the Renaissance Zone Committee – 3 Year Term.

Cal Lee to the Visitor Committee – 4 Year Term.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Recommended Changes to Valley City Urban Functional Classification System. Discussed at the March 5, 2024, Finance Meeting but need Approval.

Commissioner Erickson moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford thanked the Public Works Crew for the work they did during and after the storm early Monday morning. Thank you to Finance Director Klein with all the prep work on the 2025 Budget and to all the Department Heads for getting your information into Brenda.  Thank you to the Portfolio Holders as well.

Engineer Petersen gave an update on the Construction Projects happening around town. The Crews are working around the weather delays as much as possible.

Mayor Carlsrud echoed City Administrator Crawford’s Thank You regarding the 2025 Budget & Cleanup after the Storm. Thanks to all of our Employees, we have a wonderful Staff and we are grateful for that.

ADJOURN

Meeting was adjourned at 5:20 P.M.

9.3.2024 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, September 3, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, September 3, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/83261177955 or listen by calling (1 346 248 7799) Webinar ID:  832 6117 7955.

Next Resolution No. 2455            Next Ordinance No. 1161

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

 

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve Minutes from the 8.20.2024 Commission Meeting.
  3. Approve the Parade Application for VCSU & VCHS Homecoming on 9.20.24 at 3:30PM for Central Avenue.
  4. Approve the Youth for Christ Frisbee Golf Real Property Agreement for their Annual Tournament on Sept 14, 2024.
  5. Approve Local Event Permits for Raffles:

      Barnes County Senior Center for 1.3.2024 Raffle & 9.2024 – 7.2025 Bingo at the Barnes County Senior Center.

      VC USBC Association for 11.10.24, 1.30, 2.17, 3.14, 4.7 & 5.4.2025 Raffles at Sky Lanes Bowling Alley.

      VCSU Foundation – Booster Board for 9.6.24 – 2.8.25 Bingo and 50/50 Raffles at Home Games and Bacon Bingo at Brockopp Brewing on Saturdays from 9.7.24 – 6.28.25.

  • Approve 2024-25 Contractor Licenses:

      Brett Stearns Enterprises LLC of Valley City, ND

      FM Asphalt LLC of Moorhead, MN

      SPEC 9 LLC of Fargo, ND

      Northland Glass and Glazing, LLC of Fargo, ND

      Midland Door Solutions LLC of West Fargo, ND

      Precision Steel LLC of Perham, MN

      Elite Industries, LLC of Fargo, ND

      Balancing Professionals Inc.

      ISED Communications & Service of West Fargo, ND

      Mid-Continental Restoration Co. Inc of Fort Scott, KS

Roll Call:          Bishop              Magnuson        Erickson           Gulmon      Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

New Business

NB1. Approve Application for Property Tax Exemption at 637 8th Ave NE – Residential Building Improvements. (City Assessor Current)

Roll Call:          Gulmon            Magnuson        Erickson           Bishop              Carlsrud

NB2.  Approve Bid for 2013 Chevrolet Tahoe – $4000.00. (City Attorney Martineck)

 Roll Call:          Magnuson        Erickson           Bishop          Gulmon             Carlsrud

NB3.  Consideration and Approval on the request for funds to extend natural gas to the south side of the interstate from the Valley City Barnes County Development Corporation. (VCBCDC Jennifer Feist)

  Roll Call:          Erickson           Bishop              Gulmon            Magnuson            Carlsrud

NB4.  Approve KLJ to perform Valley City Subarea Transportation Plan Amendment to the 2045 Transportation Plan. (City Administrator Crawford)

   Roll Call:          Bishop              Gulmon            Magnuson        Erickson            Carlsrud

NB5. Approve Revised Memorandum of Understanding for Office Space between the City of Valley City and the ND Department of Corrections and Rehabilitation. (Police Chief Horner)

    Roll Call:          Gulmon            Magnuson        Erickson           Bishop              Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

9.3.2024 Finance Agenda

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City Commission Finance Meeting

Valley City, North Dakota

Tuesday, September 3, 2024

2:30 PM

 The City Commission Meeting will begin on Tuesday, September 3, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/84266678579 or listen by calling (1 346 248 7799) Webinar ID: 842 6667 8579.

Call to Order

Roll Call

Agenda items

  1. Logo Discussion for City/Utilities. (Mayor Carlsrud)
  2. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration
  3. Discuss Designation of ARPA Funds. (Finance Director Klein)
  4. Discussion on New Service Center Options. (City Administrator Crawford)
  5. Valuation Review Options. (City Assessor Current)
  6. Renaissance Zone Updates. (City Administrator Crawford)
  7. Discussion of funds to extend natural gas to the south side of the interstate. (VCBCDC Jennifer Feist)

Adjourn

8.20.2024 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, August 20, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, August 20, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/89206329196 or listen by calling (1 346 248 7799) Webinar ID:  892 0632 9196.

Next Resolution No. 2455             Next Ordinance No. 1161

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Consent Agenda

  1. Approve Minutes from the 8.2.2024 Finance and Commission Meetings.
  2. Approve Parade Request from Valley City Barnes County Development Corporation for 9.12.24 at 5:45PM, on Central Avenue from  the VCSU Walking Bridge to 2nd St N. 
  3. Approve Local Event Permits for Raffles:
    1. Ducks Unlimited Barnes County Chapter for 9.19.24 @ the Valley City Eagles
    1. Valley City Education Association for 9.9.24 @ the VCHS Hi-Liner Library
  4. Approve 2024-2025 Contractor Licenses for:
    1. Solutions of West Fargo, ND
    1. APi HVAC Services, Inc dba Metropolitan Mechanical Contractors of Eden Prairie, MN
    1. Connect Interiors, Inc of Fargo, ND
    1. Valley Lawn Care Inc dba Valley Landscaping of Fargo, ND
    1. A-P Concrete LLC of Moorhead, MN
    1. APi Garage Door Inc dba Twin City Garage Door of West Fargo, ND
    1. Spain Excavating of Alice, ND
    1. Diamond Roofing & Sheet Metal of Dilworth, MN
    1. Renewal – TNT Plumbing of Oriska, ND
    1. Nova Fire Protection of Fargo, ND

Roll Call:          Gulmon            Magnuson        Erickson           Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve Second and Final Reading of Ordinance 1158, An ordinance to amend and reenact subsection 6 of section 7-03-05 of the Valley City Municipal Code relating to removal of snow, slush, or ice from private property (Administrator Crawford)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

  • Approve Second and Final Reading of Ordinance 1159, An ordinance to amend and reenact sections 8-06-01 and 8-06-04 of the Valley City Municipal Code relating to appointment of city forester. (Administrator Crawford)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

  • Approve Second and Final Reading of Ordinance 1160, An ordinance to amend and reenact sections 16-01-03 and 16-01-06 related to land subdivision regulations. (Administrator Crawford)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

Resolution

  1. RES 2454, A Resolution Authorizing the Issuance of Improvement Warrants and Exchange them for $565,000 Refunding Improvement Bonds of 2024. (Finance Director Klein)
Roll Call:          Gulmon            Magnuson        Erickson           Bishop              Carlsrud  

New Business

N1. Approve Monthly Bills for the City and Public Works in the Amount of $2,120,445. (Finance Director Klein)

Roll Call:          Bishop              Magnuson        Erickson           Gulmon      Carlsrud

N2. Approve Agreement between the City of Valley City and Valley City Barnes County Development     Corporation. (Finance Director Klein)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

N3.  Approve Dumpster Rental Agreement with Valley Recycling. (Administrator Crawford)

Roll Call:          Gulmon            Magnuson        Erickson           Bishop              Carlsrud

N4.  Approve final recommendations for Project No. UGP-2-990(068) & SU-CPU-990(069) – 2nd St N, 3rd Ave NE & 4th Ave NE. (City Engineer)

      Roll Call:          Erickson           Bishop              Magnuson        Gulmon      Carlsrud

N5.  Memorandum of Understanding for Office Space between the City of Valley City and the North Dakota Department of Corrections and Rehabilitation. (Police Chief Horner)

Roll Call:          Bishop              Magnuson        Erickson           Gulmon      Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

8.6.2024 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, August 6, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, August 6, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/86014989702 or listen by calling (1 346 248 7799) Webinar ID:  860 1498 9702.

Next Resolution No. 2454            Next Ordinance No. 1161

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

(Roll Call Vote needed when changes made to the Agenda)                                                                             

 Approval of Consent Agenda

  1. Approve Monthly Department Reports from Sanitation Supervisor, Water Superintendent, Electrical Superintendent, Fire Chief, Police Chief, Street Operations Supervisor, Building Inspector, Finance Director and Municipal Judge.
  • Approve Minutes from the July 16, 2024, Commission Meeting and the July 22, 2024, Special Committee Meeting and the July 29, 2024, Special Budget Meeting.                                                                               
  • Approve the 2024-25 Alcohol License Renewal TBD Inc dba Sky Lanes Bowling Alley @ 1155 6th ST SE.      
  • Approve Special Alcohol Beverage Event Permit Applications for Brockopp Brewing LLC for 8.8.24 and 9.12.24, Summer Nights on Central, Central Ave and for 10.5.2024 for Parktoberfest, Chautauqua Park.                  
  • Approve 2024-25 Contractor License and Renewals:                                                                              

Hi-Line Excavation LLC, Valley City, ND – Renewal

Horsley Specialties Inc, Moorhead, MN – New

Diesel Dogs Trucking, LLC, Fargo, ND – New

Comstock Construction, Fargo ND – New

Premium Painting & Drywall, LLC, Fargo ND – New

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance                                                                                                                                                  

  1. Approve Second and Final Reading of Ordinance 1157, An Ordinance to Amend and Reenact Section 12-05-03 of the Valley City Municipal Code Relating to Removal of Weeds and Grass. (City Attorney Martineck)      

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

  • First Reading of Ordinance 1158, An ordinance to amend and reenact subsection 6 of section 7-03-05 of the Valley City Municipal Code relating to removal of snow, slush, or ice from private property (Attorney Martineck)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

  • First Reading of Ordinance 1159, An ordinance to amend and reenact sections 8-06-01 and 8-06-04 of the Valley City Municipal Code relating to appointment of city forester. (Attorney Martineck)

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

  • First Reading of Ordinance 1160, An ordinance to amend and reenact sections 16-01-03 and 16-01-06 related to land subdivision regulations. (Attorney Martineck)

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

Resolution

  1. Consider RES 2453, A Resolution to Sell City Property, the 2013 Chevrolet Tahoe,  at Public Sale.  (Attorney Martineck)

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

New Business

  1. Approve Settlement Proposal in the amount of $50,000 for Paving Improvement District 125, Watermain 103, Sanitary 67 and Storm Sewer Improvement District 54. (Engineer Petersen)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

8.6.2024 Finance Agenda

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City Commission Finance Meeting

Valley City, North Dakota

Tuesday, August 6, 2024, 2:30PM

 The City Commission Meeting will begin on Tuesday, August 6, 2024 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/86597762242 or listen by calling (1 346 248 7799) Webinar ID: 865 9776 2242.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration
  2. Discussion on RRWSP (Red River Water Supply Project). (President Carlsrud)
  3. Discuss Settlement Proposal in the amount of $50,000 for Paving Improvement District 125, Watermain 103, Sanitary 67 and Storm Sewer Improvement District 54.. (Administrator Crawford)
  4. Discuss Preliminary Plan Layouts for Project No. UGP-2-990(068) & SU-CPU-2-990(069) – 2nd St N, 3rd Ave NE & 4th Ave NE. (City Engineer)
  5. Recycling Contract – Continue on Annual Basis /Dumpster Rental Renewal. (Administrator Crawford)

Adjourn

7.29.2024 Special Commission Meeting

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Special City Commission Meeting
Valley City, North Dakota

Monday, July 29th, 2024
7:00 AM

The City Commission Meeting will begin on Monday, July 29th, 2024, at 7:00 AM, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/88242551087 or listen by calling (1 346 248 7799) Webinar ID: 882 4255 1087

Call To Order
Roll Call

New Business

N1.  Discuss and Approve 2025 Preliminary Budget. 

Roll Call:          Bishop              Gulmon            Magnuson        Erickson           Carlsrud

Adjourn

Minutes Available text with City of Valley City Logo above

6.4.2024 Finance Minutes

Posted on by

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, June 4th, 2024

2:30 PM

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz

New Items

A power point presentation on the Red River Water Supply Project was given with discussion following.

Department Reports

Sanitation Department

Sanitation Supervisor Swart reported on a few items. 2024 Cleanup week brought in 158.65 tons of garbage and 66 tons of inert materials. The electronic recycling brought in 4736lbs of materials. Residential container count is up for the month of May. Thank you to Mike & Gwen for the treats and to Gwen, Joy & Jackie for their assistance during cleanup week. Cameras have been a wonderful addition. 

Water Department

Water Superintendent Hesch shared that the numbers are up due to additional flushing this year. They have also turned down the outlets due to all the rain. Administrator Crawford asked about people pumping from the river. Research will need to be done if permits are required.

Electric Department

Corey Buck filled the Commissioners in on the happenings in the Electrical Department. There were 3 outages for the month of May, 1 due to high winds & 2 due to squirrels. Continuing to work on the lights around town. Keeping up with the construction needs and working with the contractors. The camp by the Fish Hatchery is now completely underground. Working on getting all the easements caught up and filed.

Fire Department

Fire Chief Magnuson went through his run sheet and calls report. The sirens have all been updated to dual power. A test will be run on Tuesday, June 11th. Working on the garbage & grass issues around town. A look into the process for these violations need to be looked into and a possibly ordinance change needed.

Police Department

Police Chief Horner discussed a bit on the body cam quotes and grants.  A new restraint was shown to the Commissioners called “The Wrap”. This was donated by City/County Health and is used by the Jail & the Sheriff’s office so it is interchangeable. The department was also given iPads to use for mental health emergencies. Parking and Code Enforcement is out in full force on past violations and getting current junk violations taken care of. Chief Horner introduced Kim Jorissen as the new Records Manager for the Police Department.

Street Department

Operations Supervisor Klemisch reported that they are working on the hydro flushing around town. A new batch of water nodes have come in and are being replaced a quickly as possible. Lift stations were checked and are all in good condition. Hot mix for repairs will not be in until mid-June and then repairs will start.  

Administration

City Administrator Crawford shared the Terracon report for the Service Center. It was decided to go with all the sites for boring. The first meeting was held today on the new Service Center. Discussion on Mark Olson’s retaining wall at 6th Ave NW that is located in the right of way. The home owner would like to have the wall replaced but with the new construction there is no need for the wall and the storm sewer main will go. Much discussion was held on this concern. City Engineer Peterson, City Administrator Crawford and Commissioner Erickson will reach out to the home owner for discussion.

New Items

Discussion on the Alley’s maintenance and up keep. Operations Supervisor Klemisch shared the information that he found on this topic. He shared what the City of Fargo was doing and then made some changes to make it work for Valley City and our challenges. He also located an Alley Paving and Reconstruction project application and again made a few changes to make this work here in Valley City.

Changes will be made to the document presented and it will be brought back for discussion and then proceed with the process.

City Attorney Martineck shared with the Commission the fact that Court has not been functioning for a while now. He has been receiving complaints from Various people, Police Officers and Clerks of Court that this is not working for them. The current Judge is not able to be in the court room and he is the only candidate up for re-election in a couple weeks. He shared the two options that could be a possibility but feels that neither is a great answer. One would be to write an ordinance that makes the position an appointed position or pass a resolution to adjust the salary of the Judge. The main goal would be to have something that will work for the City and not just the Judge. Code states the Municipal Judge position is an elected position but an opinion made by the Attorney General about 20 years ago states that because Valley City is home ruled, we could make it an appointed position. Changes made must take affect prior to the new term starting. Add topic to the 6.18.2024 Commission Meeting.

Agenda Topics 4 – 8 will be moved to the 7.2.2024 Finance Meeting.

            Discuss City Mobile Home Regulations

            Employee Policy on Generative Artificial Intelligence usage

            Recycling Contract

            Clean-up Week Debriefing & Follow-Up

Adjourn

The meeting was adjourned at 5:03 PM.

Minutes Available text with City of Valley City Logo above

7.2.2024 Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, July 2, 2024



President Carlsrud called the meeting to order at 5:01 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Lieutenant Rustebakke, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

OATH OF OFFICE

President Carlsrud read the Oath of Office, which was repeated by the Elected Official. Signatures of the Oaths were taken care of prior to the meeting per Election Regulations.

Valley City Park Board – Jordyn Heck and Ross Powell

Valley City Commission – Dick Gulmon and Mike Bishop

APPROVAL OF AGENDA

No Changes.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the June 18, 2024, Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve 2024-25 Contractor License for Abel’s Remodeling SRUS of Valley City, ND.
  3. Approve Block the Street Request, Valley City Chamber Office for 7.31.24 from 7:00AM to 7:00P, Blocking Central from 2nd St to 4th St.
  4. Approve the 2024-25 Tobacco License Renewal for Family Dollar LLC @ 1346 W Main St.
  5. Approve the 2024-25 Alcoholic Beverage License Renewals:
  6. Brockopp Brewing LLC
  7. Valley City Town & Country Club
  8. Sabirs
  9. Boomers
  10. Main Street Off-Sale LLC dba Tavern Ninety-Four
  11. My Bar
  12. Dakota Silver
  13. Jimmy’s Pizza
  14. Captain’s Pub

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

PUBLIC HEARING

Public Hearing on Dangerous Building Located at 340 3rd Street SE, Valley City.

Declare Public Hearing Open. Discussion.

Commissioner Bishop moved to Close Hearing seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Findings and Order on Dangerous Building located at 340 3rd Street SE, Valley City.

Commissioner Bishop moved to approve the findings seconded by Commissioner Erickson. Motion passed unanimously.

ORDINANCE

Approve First Reading of Ordinance 1155, an Ordinance to Repeal Subsection 4 of Section 8-04-05

of the Valley City Municipal Code Related to the sale of flavored E-Liquids and E-Cigarettes.

Commissioner Erickson moved to approve as is, seconded by Commissioner Carlsrud. Roll Call Vote:  Bishop – Nay, Magnuson – Nay, Gulmon – Nay, Erickson – Yes, Carlsrud – Nay. Motion Failed.

Second and final Reading of Ordinance 1156, an Ordinance to Amend and Reenact Subsection 1 of

Section 4-01-03 of the Valley City Municipal Code relating to Sales of Alcoholic Beverages.

Commissioner Bishop moved to approve as is, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Appoint Vice President of the Valley City Commission.

Commissioner Gulmon moved to approve Commissioner Bishop as Vice President, seconded by Commissioner Magnuson. Motion passed unanimously.

Appoint and Approve Reorganization of the Commissioners’ Portfolios.

Finance (Gulmon)

PW Streets, Sanitation, Sewer, Water Distribution (Erickson)

PW Electric and Water Treatment Plant (Carlsrud)

Police/Fire (Bishop)

Building/Grounds (Magnuson)

Commissioner Bishop moved to approve as is, seconded by Commissioner Erickson. Motion passed unanimously.

Appoint and Approve Commissioner Assignments to Additional Committees and Boards.

Valley City Planning and Zoning Commissioner (Carlsrud and Erickson).

Valley City Library Board (Magnuson)

City County Health Board (Gulmon)

Barnes County Planning and Zoning (2 Commissioners)

Valley City-Barnes County Development Corporation (Carlsrud and Bishop)

Board for Community Service (Magnuson)

Commissioner Gulmon moved to leave as is, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve City of Valley City/Barnes County Dispatch Center Agreement for Services

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Cost and Maintenance Agreement with Barnes County for NDDOT Project No. TAC-2-990(065), PCN 23909 (Kathryn Road/Woodland Park Shared-Use Path).

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Special Alcohol Beverage Permit Application for Brockopp Brewing, LLC for Summer Nights on Central 7.11.24 from 4:00pm to 9:00pm.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that she is looking forward to working with Barnes County Dispatch with the After-Hours Calls. Working local & keeping the money local. Releases from Bald Hill Dam  is now at 15cfs and they are watching the forecast for rain.

CITY UPDATES & COMMISSION REPORTS

Fire Chief Magnuson presented the Commission with a request to purchase a vehicle for the Fire Department. The current Tahoe vehicle in use is in need of additional repairs and a large estimate was received for those repairs, this, after spending 11,000. on repairs earlier. There is a vehicle that was traded in that has less miles, is in great condition and is less than half of a new vehicle at 37,000. The Commission discussed at length the need to have a reliable vehicle, the options of possibly using a police vehicle, the cost of continued repairs on the current vehicle, the cost of the new used vehicle and whether to wait and budget in 2025 or to go ahead and get the vehicle now. Commissioner Magnuson sustained from voting. Commissioner Erickson was not in favor of the purchase at this time. Commissioner Bishop, Commissioner Gulmon & President Carlsrud agreed to the purchase of the replacement vehicle. The consensus was to go ahead and purchase the vehicle.

Finance Director Klein reminded the Commission that Budget Meetings would be starting in early July.

City Assessor Current gave the Commission a map detailing her coverage over the last few years and that she has been reaching out to Home Owners for appointments. Thank you to the Home Owners for setting up meetings with her.

Police Lieutenant Rustebakke talked about the new Tablets and Software that the Officers received to assist when dealing with a Mental Health Crisis on a call. He also thanked City County Health for the ID Scanners that were utilized at the last street dance. These scanners are available to the Liquor Establishment Owners by reaching out to the Valley City Police Department. Rustebakke concluded by being thankful to his team and other agencies for a quick and safe resolution to last week’s incident.  

City Engineer Petersen gave updates to the Construction Projects happening around town. The rain has slowed some processes but the Crews are working through them. Petersen also explained that a small tank was located by 3rd ST NW and the City Parking Lot, it was decided that the best course of action was to fill the tank with CDF & leave it where it lies.

Commission Gulmon reminded all that the 2025 Budget talks and meetings are starting and that he hopes it goes as well as last years process. He also reported that the Sales Tax numbers are about 14% higher than last year.

Commissioner Erickson reminded those in the NE and NW that the garbage make-up day for Thursday, July 4th will be on Wednesday, July 3rd.

Mayor Carlsrud thanked all the City Employees for their work, Commissioners for their time, and the Residents for their patience. Thank you to Paul MacDonald for agreeing to serve on the Renaissance Zone Committee. A special thank you to all who ran for Office and for your willingness to serve.

ADJOURN

Meeting was adjourned at 5:57 PM.