Category Archives: City Commission

2.7.2023 Commission Agenda

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The City Commission Meeting will begin on Tuesday, February 7th, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/85365864167 or listen by calling (1 346 248 7799) Webinar ID:  853 6586 4167.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve Minutes from the January 17th Commission Meeting and the January 25th, Special Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
  2. Approve Raffle Permits for the following:
    • Student Nurse Organization on April 3rd, 2023 at the VCSU-Rhoades Science Center.
    • ND Appaloosa Horse Club on August 20th, 2023 at the ND Winter Show.
    • El Zagal Sheyenne Valley Flag Corps on June 17, 2023 at the Eagles.
    • SHINE on April 30, 2023 at the Eagles.
    • Ducks Unlimited Barnes County Chapter on March 24th, 2023.
    • Valley City Fire Department on March 23rd, 2023.
    • Dakota Plains Ag on March 20th, 2023.

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

  1. Public Hearing for Four Bottle Drive Vacation. (City Administrator Crawford)

Declare Public Hearing Open.

Motion to Close Public Hearing

Roll Call:    Gulmon           Bishop             Magnuson        Erickson          Carlsrud

Approve Resolution 2391, a Resolution Approving Vacation of Four Bottle Drive.

Roll Call:    Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Ordinance

  1.  Approve First Reading of Ordinance 1125, an Ordinance to Amend and Reenact Section 14-09-01 of the Valley City Municipal Code Related to Fee for Careless Driving Violation.  (City Administrator Crawford)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

2.  Approve First Reading of Ordinance 1126, an Ordinance to Amend and Reenact Section 4-01-27 of the Valley City Municipal Code Related to Open Sale of Possession of Alcohol in Public.  (City Administrator Crawford)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud          

Resolution

  1.  Approve Resolution 2392, a Resolution amending the Master Fee Schedule to include Plat Recording Fee. (City Administrator Crawford)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud   

2. Approve Resolution 2393, a Resolution creating Storm Sewer Improvement District No. 54.  (City Engineer)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

3. Approve Resolution 2394, a Resolution creating Watermain Improvement District No. 103.  (City Engineer)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

4. Approve Resolution 2395, a Resolution creating Sanitary Sewer Improvement District No. 67.  (City Engineer)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud          

5. Approve Resolution 2396, a Resolution creating Storm Sewer Improvement District No.  55. (City Engineer)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

6. Approve Resolution 2397, a Resolution creating Watermain Improvement District No. 104.  (City Engineer)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

7. Approve Resolution 2398, a Resolution creating Sanitary Sewer Improvement District No. 68. (City Engineer)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

8. Approve Resolution 2399, a Resolution authorizing Filing of an Application with the ND Dept. of Environmental Quality for Assistance performing a lead Service Line Inventory in Compliance with the Lead and Copper Rule Revisions.(City Engineer)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

9. Approve Resolution 2400, a Resolution Accepting and Awarding Contract for Main Street Outlet Vault.  (City Engineer)

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

New Business

N1.  Approve Monthly Bills for the City and Public Works in the Amount of $ 1,459,003.66.        

Roll Call:    Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N2. Consider Forwarding Petition for Vacation of Alley between Lots 1-6 and Lots 7-12, Block 3, Grangers Addition to the Planning and Zoning Commission. (City Administrator Crawford)

Roll Call:    Gulmon           Bishop             Magnuson        Erickson          Carlsrud

N3.  Approve Amendment to Employee Salary Schedule.  (City Administrator Crawford)

Roll Call:    Erickson          Gulmon           Bishop             Magnuson        Carlsrud

N4.  Approve Amendment to Employee Policy and Procedure Manual Related to Unpaid Leave.  (City Administrator Crawford)

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

N5.  Approve Request to move the April 4th Finance and Commission Meetings to April 5th.  (Mayor Carlsrud)

Roll Call:    Bishop             Magnuson        Erickson          Gulmon           Carlsrud

N6.  Approve Material for Upcoming Construction Season.  (City Administrator Crawford)

Roll Call:    Gulmon           Bishop             Magnuson        Erickson          Carlsrud          

City Administrator’s Report
City Updates & Commission Reports
Adjourn

2.7.2023 Finance Agenda

Posted on by

 The City Commission Meeting will begin on Tuesday, February 7th, 2023 at 3:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82143412545 or listen by calling (1 346 248 7799) Webinar ID: 821 4341 2545

Call to Order

Roll Call

Agenda items

  1. Department reports.
    • Sanitation Department
    • Water Department
    • Electric Department
    • Fire Department
    • Police Department
    • Street Department
    • Administration
  2. Review monthly bills/reports (10 minutes) – (Finance Director Richter)
  3. Discuss Sales of Electronic Cigarettes. (Commissioners)
    • Input from City County Health Department
    • Input from John Stearns
  4. Viking Drive Estates Update.  (City Administrator Crawford)
  5. Discuss Plat Recording Procedure. (City Administrator Crawford)
  6. Update Fees for Select Code Violation.  (City Administrator Crawford)
  7. Policy Manual Update – Unpaid Leave.  (City Administrator Crawford)
  8. Discuss Prices for Upcoming Construction Season.  (Electrical Superintendent Senf)

Adjourn

Agenda Available

1.25.2023 Special Commission Agenda

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The Special City Commission Meeting will begin on Wednesday, January 25th, 2023 at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Call To Order
Roll Call

New Business

  1.  Approve Raffle Permit for Pat Malec Benefit on January 28th, 2023 at the Eagles.  (Finance Director Richter)

Roll Call: Bishop          Magnuson        Erickson          Gulmon           Carlsrud

Adjourn

Minutes Available text with City of Valley City Logo above

1.5.2023 Finance Minutes

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Called To Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commission Erickson and Commissioner Gulmon via Zoom

Others Present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Commission Topics

Discussion took place around the following:

Backyard Parking.

City Hall Building.

Electronic Cigarettes.

Trucks on Sidewalks for Snow Removal.

Department Reports

Sanitation Department

Sanitation Supervisor Swart requested businesses to clean out inside enclosures and all around the dumpsters.  Some instances they need to get behind the dumpsters so clean there too.  Grass site area is open to take your Christmas trees.

Operations Supervisor Klemisch added the alley on 12th St./3rd Ave. is very steep and we have issues with this alley.  Those residents will be putting their garbage on the street during the winter months.

Water Department

Water Superintendent Hesch stated it is slower right now so working on maintenance issues and repairs as needed.

Electric Department

Electrical Superintendent Senf reported the LEDs in the National Guard building are being replaced.  Some of the intersection lights are gradually turning purple.

Fire Department

Fire Chief Magnuson reported on the calls for service for 2022 and the fire extinguisher report.

Police Department

Police Chief Hatcher provided an update.

Street Department

Operations Supervisor Klemisch reported that Ben Lokken passed the water distribution test.  There are two more tests to complete. Snow removal is continuing.

Administration

Finance Director Richter went through the engineering report.

Review monthly bills/reports

Finance Director Richter reported $1,738,021 of expenditures for December.

Discuss City Hall Building Updates and Review Bid for Fascia.

Decision was made to do this in 2 phases and was determined to approve the first portion contingent on Enterprise getting their contractor license.

Elks Update

Provided by KLJ.

Discuss Love’s

City Administrator Crawford will contact DOT and then speak with Love’s.

Discuss Bids for Mowing and PT Summer Help.

City Administrator Crawford stated they be putting ads out shortly.

Adjourn

The meeting was adjourned at 4:39 PM.

Minutes Available text with City of Valley City Logo above

1.5.2023 Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon via Zoom.

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the December 20th, 2022 Commission Meeting and the December 21st, 2022 Special Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Contractor License for Construction Engineers, Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Resolution

Approve Resolution 2385, a Resolution Declaring Necessity of Improvements in Paving Improvement District No. 125.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2386, a Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 125.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2387, Resolution Declaring Necessity of Improvements in Paving Improvement District No. 126.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2388, a Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 126.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,738,020.73.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Site Authorization for ND Chapters of Delta Waterfowl Inc. on February 18, 2023 at the Eagles.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported they are trying to get as much done in the beginning of the year for items that were approved in the budget due to the delays, they encountered last year.

City Updates & Commission Reports

Commissioner Gulmon reported that the Finance Committee met to review finances through November and they look good. Still waiting on state reimbursement for the flood that we are expecting positive results. We are not expecting financial assistance from our recent snow emergency so we may need to transfer some funds to cover those that are over budget for December. Sales tax through October was good but not reaching the level of 2021. Food and Beverage had another positive month and is running ahead of 2021 as is the Occupancy Tax.

Commissioner Erickson requested garbage cans be cleaned out around for easier access.  Also, putting garbage on snowbanks does not help, please place on the ground.  The landfill is open for Christmas trees if you would like to bring them out or they will be picked up on Friday the 13th, weather pending.  There cannot be anything left on the trees.

President Carlsrud thanked all the employees for doing a great job.

Adjourn

Meeting was adjourned at 5:16 P.M.

Agenda Available

1.17.2023 Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, January 17th, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. The meeting is also available to view online https://us06web.zoom.us/j/85938707004 or listen by calling (1 346 248 7799) Webinar ID:  859 3870 7004.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve Minutes from the January 5th, 2023 Finance and Commission Meetings.

Approval of Consent Agenda

  1.  Approve Contractor License for the following:
    •  Enterprise Sales Co.
    • Next Signs, LLC
    • Breland Enterprises
  2. Approve Raffle Permit for the following:
    •  VCPS Music Boosters on March 6, 2023 at the HAC.
    • Disabled American Veterans on the 2nd Tuesday of each month beginning July 1, 2023 through June 30, 2024 at the Eagles.

Roll Call:    Erickson          Bishop             Magnuson        Gulmon           Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

 

Resolution

  1.  Approve Resolution 2389, a Resolution to Create Paving Improvement District No. 127 (W. Main St. Mill & Overlay).  (City Engineer)

Roll Call:          Gulmon           Erickson          Bishop             Magnuson        Carlsrud

2. Discuss Costs and Special Assessments for NE Paving Reconstruction-2nd Ave/3rd St. NE.  (Deputy Auditor Klein)

Roll Call:          Magnuson        Gulmon           Erickson          Bishop             Carlsrud

New Business

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

1.5.2023 Commission Agenda

Posted on by

The City Commission Meeting will begin on Thursday, January 5th, 2023 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87299677602 or listen by calling (1 346 248 7799) Webinar ID:  872 9967 7602.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Approve Minutes from the December 20th Commission Meeting and the December 21st Special Commission Meeting.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Roll Call:    Magnuson        Erickson          Gulmon           Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

  1. Approve Resolution 2384, a Resolution Declaring Necessity of Improvements in Paving Improvement District No. 125.  (City Engineer)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

2. Approve Resolution 2385, a Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 125.  (City Engineer)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

3. Approve Resolution 2386, Resolution Declaring Necessity of Improvements in Paving Improvement District No. 126.  (City Engineer)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

4. Approve Resolution 2387, a Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 126.  (City Engineer)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

New Business

  1. Approve Monthly Bills for the City and Public Works in the Amount of $          

Roll Call:    Bishop             Magnuson        Erickson          Gulmon           Carlsrud

2. Approve Site Authorization for ND Chapters of delta Waterfowl INC. on February 18, 2023 at the Eagles.

Roll Call: Gulmon Bishop Magnuson Erickson Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

1.5.2023 Finance Agenda

Posted on by

 The City Commission Meeting will begin on Thursday, January 5th, 2023 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/89096747498 or listen by calling (1 346 248 7799) Webinar ID: 890 9674 7498

Call to Order

Roll Call

Agenda items

  1.  Commission Topics
  • Discuss Backyard Parking
  • Discuss City Hall Building
  1. Department reports.
    • Sanitation Department
    • Water Department
    • Electric Department
    • Fire Department
    • Police Department
    • Street Department
    • Administration
  2. Review monthly bills/reports (10 minutes) – (Finance Director Richter)

3.  Fire Extinguisher Services Financial Report.  (Fire Chief Magnuson)

4.  Discuss City Hall Building Updates and Review Bid for Fascia.  (Commissioner Magnuson)

5.  Elks Update.  (KLJ)

6. Discuss Loves.  (City Administrator Crawford)

Minutes Available text with City of Valley City Logo above

12.6.2022 Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Pledge of Allegiance

Oath of Office for Police Officer Tyler Gibson

Approval of Agenda

Add N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the November 15thCommission Meeting and the November 29th Special Commission Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for Raffle Permits for the following:

Barnes County Historical Society on February 9, 2023 at the Barnes County Museum.

VCSU Fisheries Club on February 1st, 2023 at the Rhoades Science Building.

Sharpshooter Showdown on February 4th, 2023 at the Eagles.

VCHS Basketball from December 13, 2022 through February 14, 2023 at the Hi-Liner Activity Center.

Approve Application Renewal for Permit to Sell L.P. Gas from the following:

Petro Serve USA.

Dakota Plains Ag.

Loves Travel Stop #849

Approve Application for Vehicle for Hire License Renewal for South Central Adult Services.

Approve Application to Operate Mobile Home Park Renewals for Rockwater LLC.

Approve Application for Tree Trimming and Removal Service Renewals for the following:

Ross’ Tree Service

Mike’s Construction

Pine Country Nursery

Ground to Sky

Johnny B’s Trees

Kieffer Tree, LLC

Approve Application for Special Alcohol Beverage Event Permit for Dakota Silver on December 17, 2022 for FEI Christmas Party at FEI.

Approve Electrical Contractor License Application for 2 Phase Electric LLC.

Approve Application for House Movers License for Carrington House Moving.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1121, An Ordinance to Amend and Reenact Subdivision f of Subsection 4 of Section 11-03-08, Subdivision g of Subsection 4 of 11-03-09, and Subdivision g of Subsection 4 of 11-03-10 of the Valley City Municipal Code Related to the Rear-Yard Setback in R-1, R-2, and R-3 Residential Zoning Districts.

City Attorney Martineck stated no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1122, an Ordinance to Amend and Reenact section 8-01-02 of the Valley City Municipal Code related to Contractor Licenses.

City Attorney Martineck stated no changes from the first reading.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. 

Roll Call:          Bishop-aye       Gulmon-aye     Erickson-nay    Carlsrud-aye

Motion passed.

Approve Second and Final Reading of Ordinance 1119, an Ordinance to Amend and Reenact Subsection 1 of Section 12-02-05 and Sections 12-02-08 of the Valley City Municipal Code Related to Property Maintenance Violations.

City Attorney Martineck stated no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve First Reading of Ordinance 1123, an Ordinance to Amend and Reenact Subdivision a of Subsection 2 of Section 14-35-04 of the Valley City Municipal Code Related to City Parking Lots.

City Attorney Martineck stated this is an administrative change.  There was a provision related to 72-hour parking in parking lots that was inadvertently left out so this ordinance is to reinstate it.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call:          Gulmon-aye     Erickson-nay    Bishop-aye       Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2381, a Resolution Approving Exemption from Taxation of Improvements to Commercial and Residential Buildings.

City Attorney Martineck stated this will provide a 6-month lookback for property tax exemptions for commercial and residential improvements and increase the cap from $250,000 to $300,000.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,684,241.09.        

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Marketing Agreement with Utility Service Partners Private Label, Inc. for NLC Service Line Warranty.

City Administrator Crawford stated this is a program we can offer to our residents as a type of warranty program.

Commissioner Erickson moved to approve with changes to the agreement City Attorney Martineck suggested seconded by Commissioner Gulmon.

Roll Call:          Gulmon-aye     Bishop-aye       Erickson-aye    Carlsrud-nay

Motion passed. 

Approve Adding John Hill to the Renaissance Zone Authority Board.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve 2023 Board Meeting Schedule.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve Renewal of Employee Assistance Program Full-Service Contract with The Village Business Institute.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Authorize City Administrator to Negotiate Contract for Custodial Services. 

City Administrator Crawford stated custodial services were put up for bids and KS came in with the low bid so we are looking at continuing with them as long as they can fulfill our needs.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford provided an update on Viking Court. Commissioner Erickson requested a signed agreement that the work will be done this spring.

2023 is heavy with projects so we are preparing for that.

City Updates & Commission Reports

City Assessor Current provided an update on her progress for the year.

Commissioner Gulmon provided a financial update stating the city recently received $2.5 million of Prairie Dog fund designated for infrastructure.

Commissioner Erickson asked everyone to recycle.  Costs are increasing and recycling will help avoid those increases.  The Transfer Station will be open from 9-noon on December 17th and have your garbage out by 7 AM. Please clean around enclosures and have your garbage accessible.  Employees have been told if it is not they do not have to pick it up to avoid any injuries.

Commissioner Bishop welcomed Officer Gibson. Thanks to the FD and PD for the job they do and the volunteers.

Mayor Carlsrud thanked the street department for the snow removal.  The small snowfalls require big decisions on when to go out. It is a costly process and we need to be prudent with the tax dollars.  The Parade of Lights was wonderful and had lots in attendance.   

Adjourn

Meeting was adjourned at 5:36 PM

Minutes Available text with City of Valley City Logo above

12.6.2022 Finance Minutes

Posted on by

Called To Order

President Carlsrud called the meeting to order at 3:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commission Erickson and Commissioner Gulmon

Others Present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

Department Reports

Sanitation Department

Sanitation Supervisor Swart stated the Transfer Station will be open from 9-noon on December 19th.  Make sure to have your garbage out by 7AM and please clean inside and outside enclosures and around dumpsters.

Water Department

Water Superintendent Hesch stated it is slower right now so working on maintenance issues and fiber repairs as needed.

Electric Department

Electrical Superintendent Senf reported 2 outages for November, both squirrels. Outages have increased about 10 more this year mainly due to squirrels and trees that weren’t trimmed due to the flood.  Relay testing is taking place on the downtown sub and hopefully will be online mid-December.  Christmas lights are up and working on the speaker system and inventory.

Fire Department

Fire Chief Magnuson stated they had 22 calls last month which is pretty high. We’re sitting pretty good for volunteers right now but we just received 3 new applications.

Street Department

Nick Yokom reported that snow removal is going well.  The lagoon discharge is complete for the year and also working on inventory.

Administration

City Administrator Crawford stated she will be on the Devils Lake Outlet advisory committee.

Finance Director Richter presented the proposed dates for the 2023 Finance and Commission meetings.

Review monthly bills/reports

Finance Director Richter reported $1,684,241.09 of expenditures for November.

Discuss Update to Resolution 1690, Approving Exemption from Taxation of Improvements to Commercial and Residential Buildings.

City Assessor Current requested the following changes to resolution 1690.  Currently number 8 states the work can not be started and we would like to change that to allow it to be started within the last 6 months but not finished. We are also suggesting to increase the allowance to 300,000 which is what has happened with the RZ. Consensus is to make the changes.

Discuss 5-Year Infrastructure Plan.

Finance Director Richter explained presented projects and recommended funding.

Discuss Proposed Public Works Operating and Capital Budgets.

Public Works Manager Jacobson presented the budgets.

Discuss NLC Service Line Program.

City Administrator Crawford explained this program is like a warranty program for sewer/water lines.  Residents are not required but can be given the option to purchase if we approve them to market in the city.  If it’s something we are interested in, Carl would want to redo some of the wording in the contract.

Viking Court Update.

Will discuss on the Commission Meeting.

Adjourn The meeting was adjourned at  4:54 PM.