SPECIAL CITY COMMISSION MEETING VALLEY CITY, NORTH DAKOTA

Thursday, December 26, 2024, 12:00 PM
The City Commission Meeting will begin on Thursday, December 26, 2024, at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.
Members of the public may view the meeting online https://us06web.zoom.us/j/86573665018 or listen by calling (1 346 248 7799)

Webinar ID: 865 7366 5018

CALL TO ORDER ROLL CALL

CONSENT AGENDA
Approve Minutes from the 12.19.2024 Special Commission Meeting.
Roll Call: Magnuson Erickson Bishop Gulmon Carlsrud

ADJOURN

Special City Commission Meeting
Valley City, North Dakota

Thursday, December 19, 2024
12:00 PM

The City Commission Meeting will begin on November 19, 2024 at 4:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83881026475 or listen by calling (1 346 248 7799) Webinar ID: 838 8102 6475.

Call To Order
Roll Call

New Business

NB1.    Ratify Commission President’s approval of Memorandum of Commitment and Series D Small    Systems Amendment for Red River Valley Water Supply Project.

Roll Call:          Magnuson        Erickson           Gulmon            Bishop        Carlsrud

Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, December 3, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, December 3, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87473196556 or listen by calling (1 346 248 7799) Webinar ID:  874 7319 6556.

Next Resolution No. 2468             Next Ordinance No. 1165

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

 Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.                                                                                                                       
2. Approve Minutes from the 11.19.2024 Special Commission Meeting and 11.19.2024 Commission Meeting.

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

2466, Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of     Probable Costs for Paving Improvement District No. 130, Sanitary Sewer Improvement District No. 70, Storm        Sewer Improvement District No. 56., and Water Main Improvement District No. 106. (City Engineer) 

2467, Resolution Declaring Necessity of Improvements for Paving Improvement District 130. (City Engineer)

New Business

N1.       Approve Property Buyout of 1010 2^nd St SE in the amount of $39,710. (City Administrator Crawford)

N2.       Approve Property Buyout of 227 10^th Ave SE in the amount of $6,930. (City Administrator Crawford)

N3.       Approve 2024 Zoning Districts Map for Valley City. (City Administrator Crawford)                                   

N4.       Consider Merchant Processing Agreement with Evolv and Service Fee Processing Agreement with GovCard. (Finance Director Klein)

N5.       Consider & Approve moving the February 18^th Finance & Commission Meetings to Thursday, February 20^th, 2025. (City Administrator Crawford)                                                                                                     

City Administrator’s Report
City Updates & Commission Reports
Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, November 19, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, November 19, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/84062493880 or listen by calling (1 346 248 7799) Webinar ID:  840 6249 3880.

Next Resolution No. 2466             Next Ordinance No. 1165

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

PROCLAMATION FOR SMALL BUSINESS SATURDAY

November 30, 2024, is being Proclaimed as Small Business Saturday. Support small businesses and merchants on Small Business Saturday and to Shop Small throughout the year.                                                        

Approval of Consent Agenda

1. Approve Minutes from the 11.5.2024 Finance and Commission Meetings.                     
2. Approve Public Hearing to consider suspension of Alcoholic Beverage License D3 218: failure to complete and submit Beverage Server Training Paperwork.                                                    
3. Approve 2024-25 Contractor Licenses for:                                                                     
   1. All Finish Concrete of West Fargo, NDI’ll Tile & Stone, Inc of Detroit Lakes, MN701 Caulking of Bismarck, ND
   1. Commercial Cleaning Services of Echo, MN

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

1. RES 2458, a Resolution Creating Paving Improvement District No. 130.                                                 

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

• RES 2459, a Resolution Creating Water Main Improvement District No. 106.                                         

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

• RES 2460, a Resolution Creating Sanitary Sewer Improvement District No. 70.                                  

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

• RES 2461, a Resolution Creating Storm Sewer Improvement District No. 56.                                        

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

• RES 2462, a Resolution for Establishing Electric Utility Rates.                                                         

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

• RES 2463, a Resolution for Establishing Water Utility Rates.                                                                

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

• RES 2464, a Resolution for Establishing Sewer Utility Rates.                                                               

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

• RES 2465, a Resolution for Establishing Rates & Fees for Solid Waste Service.                                       

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

New Business

N1. Approve Monthly Bills for the City and Public Works in the Amount of $2,727,896.                               

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

N2. Approve 2025 Board Meeting Schedule.  (Finance Director Klein)                                                               

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

N3. Approve Property Buyout of 823 2^nd St NE in the amount of $55,110. (City Administrator Crawford)                  

Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

N4. Approve Property Buyout of 915 2^nd St SE in the amount of $51,480. (City Administrator Crawford)                    

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

N5. Approve Contract for Prisoner Boarding with Barnes County Correctional Center. (Police Chief Horner)  

Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

N6. Approve Public Works Capital and Operating Budgets for year 2025. (Public Works Accountant Gary Jacobson)                                                                                                                                                                           

Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

N7. 2024 Annual Forester Report by Bob Anderson.

City Administrator’s Report
City Updates & Commission Reports
Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, November 5, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, November 5, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/86490341293 or listen by calling (1 346 248 7799) Webinar ID:  864 9034 1293.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve Minutes from the 10.15.2024 Commission Meeting and the 10.21.2024 Special Commission Meeting and the 10.28.2024 Special Commission Meeting.                                                                         
3. Approve public hearing to consider suspension of alcoholic beverage licenses 2024-B208 and 2024-C209: failure to pay administrative penalty.                                                                                                                
4. Approve public hearing to consider suspension of alcoholic beverage licenses 2024-B223 and 2024-C224: failure to complete Transfer Paperwork.
5. Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl Inc on February 22, 2025, at the Eagles.
6. Approve Raffle Permits for:                                                                                                      
7. VCSU Trap Shooting Club, Raffle on 4.24.2025 at VCSU.
8. Education Foundation for VCPS, Raffle & Bingo on 11.21.2024 at VCHS Cafeteria.
9. VCSU Student Chapter of the Wildlife Society, Raffle on 2.27.25 at VCSU.
10. Approve 2024-25 Contractor Licenses for:                                                                                 
11. Olauson Duct Cleaning, Oriska ND – Contractor
12. Roughrider Signs & Designs, Jamestown, ND – Contractor
13. DD’S Decks N More, LLC, Barnesville, MN – Contractor

            Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

Ordinance

1. Approve Second and Final Reading of Ordinance No. 1163, an ordinance to create and enact section 7-04-23 of the Valley City Municipal Code related to prohibited camping. (Attorney Martineck)                                  

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

• Approve Second and Final Reading of Ordinance No. 1164, an ordinance to create and enact a new section of chapter 11-03 of the Valley City Municipal Code related to a university zoning district. (Attorney Martineck)        

Roll Call:    Bishop              Magnuson        Gulmon            Erickson           Carlsrud

New Business

1. Approve 2023 Audit Report prepared by Brady Martz. (Finance Director Klein)

Roll Call:    Erickson           Bishop              Magnuson        Gulmon            Carlsrud

• Lease of Vehicle with option to Purchase. Recycling. (Attorney Martineck)                                 

Roll Call:    Gulmon            Magnuson        Erickson           Bishop              Carlsrud

• Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for JBJ Properties in the amount of up to $7500. for the renovations and upgrades to his business at 1010 7^th St SE. (City Administrator Crawford)                                                                                                           

Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

• Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for L & H Shoe Shop in the amount of $350. for the replacement of their storefront banner/sign at 125 Central Ave S. (City Administrator Crawford)                                                                                                        

Roll Call:    Bishop              Magnuson        Gulmon            Erickson           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Monday, October 28, 2024
11:00 AM

The City Commission Meeting will begin on October 28, 2024 at 11:00 AM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83831960414 or listen by calling (1 346 248 7799) Webinar ID: 838 3196 0414

Call To Order
Roll Call

New Business

NB1.    Approve ND DWR Pre-Construction Cost-Share Application for Design Engineering for Northwest Standpipe Replacement Project. (City Engineer)

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

NB2.    Approve ND DWR Construction Cost-Share Application for Watermain Improvement District No. 106 (2^nd St N, 3^rd Ave NE and 4^th Ave NE). (City Engineer)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon            Carlsrud

NB3.    Approve Local Permit for the Greg Rockneberg Benefit on 11.4.2024 at the Eagles.

Roll Call:          Erickson           Bishop              Gulmon            Magnuson         Carlsrud

Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, October 15, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, October 15, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/82424834869 or listen by calling (1 346 248 7799) Webinar ID:  824 2483 4869.

Next Resolution No. 2458            Next Ordinance No. 1165

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Consent Agenda

1. Approve Minutes from the 10.1.2024 Finance & Commission Meetings.                                     
2. Approve Local Event Permits for Raffles:    
3. Dakota Riders Motorcycle Club Raffle for 12.14.2024 at the Eagles Club.   

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

1. Layne Glines with Healthy Food Ingredients

Public Hearing

Ordinance

1. Approve Second and Final Reading of Ordinance No. 1162 an Ordinance to Amend and Reenact Section 7-03-04 of the Valley City Municipal Code related to event permits. (Attorney Martineck)                                                                               

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

• Approve first reading of Ordinance No. 1163, an ordinance to create and enact section 7-04-23 of the Valley City Municipal Code related to prohibited camping. (Attorney Martineck)                                                                                                                           

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

• Approve first reading of Ordinance No. 1164, an ordinance to create and enact a new section of chapter 11-03 of the Valley City Municipal Code related to a university zoning district. (Attorney Martineck)                                                        

Roll Call:          Gulmon            Magnuson        Erickson           Bishop              Carlsrud

Resolution

1. Approve Resolution 2457, a Resolution Approving Definitive Improvement Warrants, Series 2024 A, B, and C for Paving Improvement District No. 128, Sanitary Sewer Improvement District No. 69, and Water Main Improvement District No. 105.  (Deputy Auditor Johnson)                                                                                        

Roll Call:          Erickson           Bishop              Magnuson        Gulmon            Carlsrud

New Business

N1.       Approve Monthly Bills for the City and Public Works in the Amount of $3,018,447. (Finance Director Klein)

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

N2.       Consider request for an early pay out of the final payment of $60,000 to the SRVSB-Water Trail. (Deputy Auditor     Johnson)                                                                                                                              

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Special City Commission Meeting
Valley City, North Dakota

Monday, October 21, 2024
12:00 PM (Noon)

The City Commission Meeting will begin on Monday, October 21, 2024, at 12:00 PM CT, at City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83529636184 or listen by calling (1 346 248 7799) Webinar ID: 835 2963 6184

Call To Order
Roll Call

Public Hearing

1. Open Public Hearing Regarding Application for Alcoholic Beverage License for Casa Valley Inc dba Casa Mexico Restaurant.

Motion to Close Hearing.

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

Approve Application for Alcoholic Beverage License for Casa Valley Inc dba Casa Mexico Restaurant.

Roll Call:          Magnuson        Erickson           Gulmon            Bishop        Carlsrud

Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, October 1, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, October 1, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2^nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87570806184 or listen by calling (1 346 248 7799) Webinar ID:  875 7080 6184.

Next Resolution No. 2457             Next Ordinance No. 1163

Call To Order

Roll Call

Pledge of Allegiance (please stand)

MUNICIPAL PUBLIC POWER WEEK PROCLAMATION

The week of October 6 – 11, 2024, is to be proclaimed Municipal Public Power Week.

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve Minutes from the 9.17.2024 Commission Meeting.                                                                  
3. Approve sponsorship of National Park Service American World War II Program through Barnes County Historical Society.                                                                                                                                             
4. Approve Local Event Permits for Raffles:                                                                                              
5. S.H.I.N.E. Raffle for 10.12.2024 at Valley City Eagles Club
6. Sheyenne Valley Friends of Animals Raffle on 12.13.2024 at Handy Hardware
7. Valley City Christian School Raffle on 11.22.2024 at the School
8. District 24 GOP Raffle on 12.14.2024 at Alley Beans
9. Approve 2024-2025 Contractor Licenses for:                                                          
10. Steamatic of Grand Forks, ND
11. Kjelland Excavation of Fingal, ND
12. H Anderson Concrete, LLC of Fingal, ND
13. All Seasons Mechanical of Fargo, ND

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5-minute maximum or as directed by the chair
• Thank you for participating in City Government.

Public Hearing

PH 1. Public Hearing Regarding Special Assessment Projects:                                                                            

            Paving Improvement District No. 125.

            Water Main Improvement District No. 103.

            Sanitary Sewer Improvement District No. 67.

            Storm Sewer Improvement District No. 54.

Declare Public Hearing Open.

Close Public Hearing.

Roll Call:          Erickson           Gulmon            Bishop              Magnuson            Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement

District No. 125, Water Main Improvement District No. 103, Sanitary Sewer Improvement District No. 67 and Storm Sewer Improvement District No. 54. (Finance Director Klein)

Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

Ordinance

1. Approve Second and Final Reading of Ordinance No. 1161 an Ordinance Adopting the 2025 Annual City Budget. (Finance Director Klein)                                                                                                                   

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

• Approve First Reading of Ordinance No. 1162 an Ordinance to Amend and Reenact Section 7-03-04 of the Valley City Municipal Code related to event permits. (Attorney Martineck)                                                                                                                                                                                                           

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

Resolution

1. RES 2456, a Resolution Amending the Master Fee Schedule.  (Attorney Martineck)                                 

      Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

New Business

NB1.    Request for Funding Considerations from the Valley City-Barnes County Development Corporation.

(Jennifer Feist)                                                                                                                

1. Small Projects – $27,500
2. Resource Development Specialist – $216,000 ($70,000/year for 3 years plus $6,000 for current year ended 9/30/2024)
3. Regional Technology Center – $160,000

            Roll Call:          Gulmon            Bishop              Magnuson        Erickson            Carlsrud

NB2.    Approve Settlement Agreement for issue resulting from Construction at 605 5^th Street NW. (City Administrator Crawford)                                                                                                                                            

Roll Call:          Bishop              Magnuson        Gulmon            Erickson            Carlsrud

NB3.    Consider entering Cooperation Agreement in support of Red River Valley Water Supply Project. (President Carlsrud)

Roll Call:          Magnuson        Erickson           Bishop              Gulmon             Carlsrud

NB4.    Consider offer to sell N15’ of Lot 8, and all of Lot 9, Block 10, Weiser’s Addition to the City of Valley City (231 9^th Ave NE), as part of Flood Acquisition Program. (City Administrator Crawford)                                  

            Roll Call:          Erickson           Gulmon            Bishop              Magnuson            Carlsrud

NB5.    Approve Voluntary Flood Acquisition Program Guidelines. (City Attorney Martineck)                                   

            Roll Call:          Gulmon            Bishop              Magnuson        Erickson            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn