Category Archives: City Commission Agendas

City Commission Meeting

05/05/2020 City Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, May 5, 2020
5:00 PM

The City Commission Meeting will begin on Tuesday, May 5, 2020 at 5:00 PM CT, via Zoom. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online (https://zoom.us/j/98790731637) listen by calling (312) 626-6799 Webinar ID: 987 9073 1637.

Call To Order
Roll Call
Approval of Agenda

Approval of Minutes

Minutes from April 21, 23, 28, 2020 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $
  3. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
    • Kemen Plumbing & Heating, Inc
    • Tyler’s Electric, LLC

Roll Call:          Erickson          Bishop             Magnuson        Powell              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.


Public Hearing

  1. Public Hearing to Rezone for public use the VCSU Center for the Arts (City Attorney Martineck)

    Declare public hearing open.
    Close hearing.

    Approve first reading of Ordinance No. 1055, an Ordinance Rezoning West ½ of Lot 10, East 74.25’ of Lots 11 & 12, Lots 13 and 14 less the North 105’, and Lot 15 of Block 3, Andrus & Sifton’s Addition for VCSU Center for the Arts (City Attorney Martineck)

    Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud

Ordinance

  1. Approve second and final reading of Ordinance No. 1053, an Ordinance Rezoning Block 3, Plecity Mobile Home Park Addition (City Attorney Martineck)
    Roll Call           Magnuson        Powell              Erickson          Bishop             Carlsrud
  2. Approve second and final reading of Ordinance No. 1054, the 2020 Infrastructure Funding Ordinance (City Attorney Martineck)
    Roll Call:          Erickson          Magnuson        Powell              Bishop             Carlsrud

Resolution

  1. Approve Resolution No. 2251, a Resolution Approving Plat of Waterfront Meadows (City Attorney Martineck)
    Roll Call:          Powell              Erickson          Bishop             Magnuson        Carlsrud
  2. Approve Resolution No. 2253, a Resolution accepting Bid and Awarding Contract to Strata Corporation for UGP-2-999(051) – Streetscape Phase II (KLJ)
    Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud
  3. Approve Resolution No. 2254, a Resolution Approving Renaissance Zone Development Plan for 2020 – 2025 (Jim Knutson, Chair)
    Roll Call           Magnuson        Erickson          Powell              Bishop             Carlsrud

New Business

  1. Approve Recommendations from Renaissance Zone Authority Board for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for the following projects (Jim Knutson, Chair):
    • VC-123 at 461 12 ½ Street NE
    • VC-124 at 441 12 ½ Street NE
    • VC-125 at 554 Legacy Lane

      Roll Call:          Erickson          Magnuson        Bishop             Powell              Carlsrud
  2. Consider Recommendation from Visitors Committee for a Food & Beverage grant in an amount not to exceed $42,079 for Kayak & Bike Kiosk Project from Sheyenne River Valley Scenic Byway (Bobby Koepplin, Chair)
    Roll Call:          Powell              Bishop             Erickson          Magnuson        Carlsrud
  3. Approve Agreement between City and Bridgetown Builders Inc. for development of Waterfront Meadows Subdivision (City Attorney Martineck)
    Roll Call:          Bishop             Magnuson        Erickson          Powell              Carlsrud
  4. Consider Engineering Agreement with KLJ for Water, Sewer and Roadway Extension to Waterfront Meadows in an amount not to exceed $20,500. (KLJ)
    Roll Call:          Powell              Magnuson        Erickson          Bishop             Carlsrud
  5. Consider Amendment to Agreement for Permanent Flood Protection Phase IV – Preliminary Engineering for CLOMR (KLJ)
    Roll Call:          Erickson          Magnuson        Bishop             Powell              Carlsrud
  6. Consider bid for cable in conduit from Resco in the amount of $11,070 for 5th Avenue NW lighting project (Electrical Superintendent Senf)
    Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
  7. Consider ending 2020 Spring Flood declaration (City Auditor Richter)
    Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
  8. Approve Annual Gaming Site Authorization for Thundering Saints, Inc. at Boomer’s Corner Keg for July 1, 2020 to June 30, 2021 (City Auditor Richter)
    Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud
  9. Consider Parade Application for VCHS Class of 2020 on May 13, 2020 at 6:30 PM on Central Avenue from Hanna Field to Main Street (City Attorney Martineck)
    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
  10. Approve employment contract with City Administrator appointee Gwendolyn Crawford (President Carlsrud)
    Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud

City Updates & Commission Reports
Adjourn

04/28/2020 Special City Commission Agenda

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Special City Commission Meeting
Valley City, North Dakota

Tuesday, April 28, 2020
5:00 PM

The City Commission will meet on Tuesday, April 28, 2020 at 5:00 PM CT via Zoom. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online or call (312) 626-6799 Webinar ID: 987 4975 4194.

Call To Order
Roll Call

Ordinance

  1.  Approve first reading of Ordinance No. 1054, the 2020 New Infrastructure Funding Ordinance (City Attorney Martineck)

New Business

  1. Second interview with City Administrator candidate
    Gwendolyn Crawford
  2. Select finalist for City Administrator position
    Roll Call:          Powell              Erickson          Bishop             Magnuson        Carlsrud

Adjourn

04/23/2020 Special City Commission Agenda

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Valley City, North Dakota

Thursday, April 23, 2020
3:00 PM

The City Commission will meet on Thursday, April 23, 2020 at 3:00 PM CT, via Zoom. Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may attend through Zoom, by clicking on the hyperlink “online” in each new business item.

Call To Order
Roll Call
New Business

  1. Interview of City Administrator Candidate Darcy Long at 3:00 PM
    Available to view online through Zoom
  2. Interview of City Administrator Candidate Larry Thompson at 4:00 PM
    Available to view online through Zoom
  3. Interview of City Administrator Candidate Gwendolyn Crawford at 5:00 PM
    Available to view online through Zoom

Adjourn

04/21/2020 City Commission Agenda

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Tuesday, April 21, 2020
5:00 PM

The City Commission will meet on Tuesday, April 21, 2020 at 5:00 PM CT, via Microsoft Teams. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online. The meeting will be broadcast on CSI Channel 68, BEK Channel 26 and KOVC 1490 AM.

Call To Order
Roll Call
Arbor Day Proclamation

Approval of Agenda

Approval of Minutes

Minutes from April 1, 7, and 13, 2020 meetings

Approval of Consent Agenda

  1. Approve Raffle Permit for CHI Mercy Health Foundation
  2. Approve Electrician, Plumber and/or Mechanical Contractor Licenses for Bentson Electric, Sullivan Construction, Inc.

    Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

Public Comments

During the COVID-19 emergency, members of the public may request to make a public comment regarding city business by contacting City Hall (701) 845-1700 by 12 NOON on the day of the meeting to make arrangements.

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

  1. Public Hearing for Rezoning Block Plecity Mobile Home Park Addition (City Attorney Martineck)

    Declare public hearing open.

    Close hearing.

    Roll Call:          Erickson           Magnuson        Bishop              Powell              Carlsrud
  2. Approve first reading of Ordinance No. 1053, an Ordinance Rezoning Block 3 Plecity Mobile Home Park Addition (City Attorney Martineck)

    Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

Resolution

  1. Approve Resolution No. 2253, a Resolution Approving Replat of Greenline Deere Second Addition (City Attorney Martineck)

    Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

New Business

  1. Approve $500,000 funding from Bank of ND for the I-94 Regional Development Corridor water and sanitary sewer line extension project (City Auditor Richter)

    Roll Call:          Powell              Erickson           Magnuson        Bishop             Carlsrud

City Updates & Commission Reports
Adjourn

04/16/2020 Special Meeting of City Commission – City Administrator Search Committee

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Valley City, North Dakota

Thursday, April 16, 2020
5:30 PM

The City Commission City Administrator Search Committee will meet on Thursday, April 16, 2020 at 5:30 PM CT, via conference call. Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Due to the confidential nature of portions of the meeting, interested members of the public must call 701-845-1700, prior to 5:00 p.m. on the day of the meeting for information on how to access the meeting.

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
New Business

  1. Review applications and select finalists for City Administrator position.

Executive Session with City Administrator Selection Committee Members. Meeting must be closed pursuant to N.D.C.C. section 44-04-18.27

Roll Call:

City Commissioners
Committee Members

Adjourn

04/13/2020 Board of Equalization Meeting Agenda

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Monday, April 13, 2020
4:00 PM

The City Commission will meet on Monday, April 13, 2020 at 4:00 PM CT, via conference call. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may listen to the meeting by calling (701) 845-8150, enter conference id# 656635.

Call to Order

Roll Call

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  2. President declares the hearing open
    • Report from Assessor
    • Requests from Property Owners

      The City Board of Equalization is accepting personal appeals from individual property owners via teleconference, written, or digital submissions. The State Board of Equalization will also hear appeals through these alternate methods this year. In-person attendance is not required, and appeals can be provided by email or letter; please contact your local assessor at 701-845-8123 or email sandy.hansen@valleycity.us, by noon April 13th, 2020 to appeal the assessment.
  3. Auditor’s report on any written communication
  4. Motion to close hearing

    Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud
  5. Commission to review the assessment books.  Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).

    Roll Call:          Magnuson        Bishop              Erickson           Powell              Carlsrud

Adjourn

04/07/2020 City Commission Meeting Agenda

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The City Commission will meet on Tuesday, April 7, 2020 at 5:00 PM CT, via Microsoft Teams. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online.

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Best Tasting Water Presentation (Eric Volk, ND Rural Water)

Approval of Agenda

Approval of Minutes

Minutes from March 18, 2020 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $
  3. Approve Raffle Permits for Barnes County Wildlife Federation, Valley Quilters

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

Public Comments

During the COVID-19 emergency, members of the public may request to make a public comment regarding city business by contacting City Hall (701) 845-1700 by 12 NOON on the day of the meeting to make arrangements.

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.


Ordinance

  1. Approve second and final reading of Ordinance No. 1051, an Ordinance Annexing Auditor’s Lot 5 of the NE ¼ of the SW ¼ of Section 27, Township 140, Range 58 (Bridgetown Partners, Donny Eberle)

    Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud

 Resolution

  • Approve Resolution No. 2251, a Resolution Approving Plat of Waterfront Meadows (City Attorney Martineck)

    Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud
  • Approve Resolution No. 2252, a Resolution Approving Plat of Plecity Mobile Home Park Addition (City Attorney Martineck)

    Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

New Business

  1.  Update regarding garbage collection remainder of this week (President Carlsrud)

City Updates & Commission Reports
Adjourn

04/01/2020 Special City Commission Meeting

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Valley City, North Dakota

Wednesday, April 1, 2020
11:00 AM

The City Commission will meet on Wednesday, April 1, 2020 at 11:00 AM CT, via Microsoft Teams, originating from City Commission Chambers, 254 2nd Avenue NE, Valley City, ND 58072. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online.

Call To Order
Roll Call

New Business

  1. Discuss funding, including use of Renewal and Replacement fund, for new infrastructure in territories annexed to the City

    Roll Call:          Bishop              Magnuson        Erickson           Powell        Carlsrud
  2. Consider Bridgetown Development requests related to Auditors Lot 5 of NE¼, Section 27, Township 140N, Range 58W, Barnes Country (Waterfront Meadows subdivision)
    1. Cost-share for infrastructure to new subdivision.
    2. Waiver of performance bond.
    3. Curb/gutter/street installation.
    4. Taxation of undeveloped lots.

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Adjourn

03/18/2020 City Commission Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota
Wednesday, March 18, 2020
5:00 PM

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda

Approval of Minutes

Minutes from March 3, 2020 meeting

Approval of Consent Agenda

  1. Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:
    1. Differding Electric, LLC
    1. Hope Electric, Inc.
    1. Sheyenne River Repair
  2. Approve House Movers License for the following businesses:
    1. Liechty Homes, Inc.

Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1.  Approve first reading of Ordinance No. 1051, an Ordinance Annexing Auditor’s Lot 5 of the NE ¼ of the SW ¼ of Section 27, Township 140, Range 58 (Bridgetown Partners, Donny Eberle)

    Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud

Resolution

  1. Approve Resolution No. 2246, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 120 (NDDOT Project No. UGP-2-999(051), PCN 2280) on Central Avenue S (City Auditor Richter)

    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
  2. Approve Resolution No. 2247, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 121  (2020 Seal Coat) (City Auditor Richter)

    Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
  3. Approve Resolution No. 2248, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 121 (2020 Seal Coat) (KLJ)

    Roll Call           Magnuson        Erickson          Powell              Bishop             Carlsrud

New Business

  1.  Rural Opioid Prevention Education & Support (ROPES) Update (Theresa Will, City County Health District)

City Updates & Commission Reports
Adjourn

03/17/2020 Special Meeting of City Commission City Administrator Search Committee Agenda

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VALLEY CITY, NORTH DAKOTA
Tuesday, March 17, 2020 3:00 PM

This meeting has been cancelled as of 12:30 PM on Tuesday, March 17, 2020.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE (PLEASE STAND)

NEW BUSINESS

  1. Approve Resolution No. 2248, a Resolution Declaring COVID-19 Emergency (City Attorney Martineck)
    Roll Call: Magnuson Powell Erickson Bishop Carlsrud
  2. Review applications and select finalists for City Administrator position.
    Executive Session with City Administrator Selection Committee Members. Meeting must be closed pursuant to N.D.C.C. section 44-04-18.27
    Roll Call: City Commissioners
    Committee Members

Adjourn