Tuesday, December 17, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from December 3, 2019 meeting

Approval of Consent Agenda

1. Approve 6 month (January 1 – June 30, 2020) Liquor license for the following establishments:
   • My Bar
   • Woodland Steakhouse
2. Approve 2020 Tree Trimming & Removal Service License for the following establishments:
   • PLCL/Johnny B’s Trees & Service
   • Ross’ Tree Service
   • Z’s Trees
3. Approve 2020 Mobile Home Park License for the following establishments:
   • Olsberg Properties, LLLP
   • Richard Plecity Trailer Court
   • Rockwater, LLC
   • Viking Drive Estates

Roll Call:    Powell              Bishop             Erickson          Magnuson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

New Business

1. Approve appointment of Bill Corwin to the Renaissance Zone Authority Board for remainder of three year term expiring June 30, 2022 (City Auditor Richter)
   
   Roll Call:          Bishop             Erickson          Magnuson        Powell              Carlsrud
   
2. Approve Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption for rehabilitation of 239 2^nd Ave NW by L & B Properties and designate it as VC-121 (Jim Knutson, Chair)
   
   Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
   
3. Approve Application for Property Tax Exemption for Improvements to Residential Building at 617 10^th Avenue SW (City Assessor Hansen)
   
   Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
   
4. Approve $50,000 per year for 3 year period of October 1, 2019 through September 30, 2022 with funds from City sales tax dedicated to economic development for Recruiting & Retention (R&R) Coordinator Position (Jennifer Feist)
   
   Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud
   
5. Approve designation of Main Street Program to include East Half Block 10, West Half Block 11, North Half of Block 18 and East Half of Block 19 of Original Townsite (Jennifer Feist)
   
   Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
   
6. Approve designation of voting places for each precinct for 2020 election (City Auditor Richter)
   
   Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
   
7. Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl Inc on February 22, 2020 at the Valley City Eagles Club 2192 (City Auditor Richter)
   
   Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud
   
8. Approve Gaming Site Authorization for Valley City Baseball Association from January 1 – June, 30, 2020 at The Clubhouse Lounge (City Auditor Richter)
   
   Roll Call:          Powell              Erickson          Bishop             Magnuson        Carlsrud
   
9. Consider accepting Project No. SU-2-990(054)058 – Concrete Pavement Repairs, Curb & Gutter & Incidentals (Paving Improvement District No. 116) (KLJ)
   
   Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud
   
10. Approve contract of employment between City of Valley City and Chief of Police (City Administrator Schelkoph)
    
    Roll Call:          Erickson          Magnuson        Powell              Bishop             Carlsrud
    
11. Approve Proposed Public Works Operating Budget, Capital Budget, and Streetscape II requests for 2020 (Public Works Accountant Jacobson)
    
    Roll Call           Magnuson        Powell              Erickson          Bishop             Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Tuesday, December 3, 2019

5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from November 19, 2019 meeting

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $                      
3. Approve Raffle Permit for VCSU Student Chapter of Wildlife Society
4. Approve Mechanical Contractor license for Kemen Plumbing & Heating
5. Approve 6 month (January 1 – June 30, 2020) Liquor license for the following establishments:
   1. Main Street Off Sale, LLC dba Tavern Ninety-Four
   1. Hi-Line Hospitality, LLC dba City Lights
6. Approve 2020 Vehicles for Hire License for South Central Adult Services
7. Approve 2020 L.P. Gas Permits for the following establishments:
   1. CHS Inc dba Dakota Plains Ag
   1. Farmers Union Oil Company of Moorhead, MN dba PetroServe USA #071
   1. CBF Oil, Inc. dba Vining Oil & Gas
8. Approve 2020 Pawn Shop License for Northwestern Industries

Roll Call:          Magnuson        Powell              Bishop             Erickson          Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

1. Approve Resolution No. 2226, a Resolution Authorizing Filing Of Application With North Dakota Department Of Environmental Quality For A Loan Under The Clean Water Act And/Or The Safewater Drinking Act for 7^th Avenue NW & 2^nd Avenue NE Improvements (City Auditor Richter)
   
   Roll Call:          Powell              Erickson          Magnuson        Bishop             Carlsrud
   
2. Consider Resolution No. 2227, a Resolution accepting Bid and Awarding Contract to KPH Inc. for SU-2-990(059), PCN 22245 – 5th Ave NW from Main St to 12th St NW (KLJ)
   
   Roll Call:          Bishop             Magnuson        Erickson          Powell              Carlsrud

 New Business

1. Approve the following requests from the Valley City Barnes County Development Corporation (Jennifer Feist):
   • Valley Development Group Roundtable funds in the amount of $60,000 per year for the next three years beginning October 1, 2019 thru September 30, 2022
   • Small Projects Funds in the amount of $14,000
     
     Roll Call:          Erickson          Bishop             Magnuson        Powell              Carlsrud
     
2. Review Class B (On and off-sale beer) & Class C (On and off-sale liquor) Licenses for The Club House (City Attorney Martineck)
   
   Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
   
3. Approve Contract for Services with Village Business Institute for Employee Assistance Program 2019 – 2021 (City Attorney Martineck)
   
   Roll Call:          Powell              Bishop             Erickson          Magnuson        Carlsrud
   
4. Approve bid for 2020 VCPD patrol vehicle from Miller Motors in the amount of $31,947 (Police Chief Hatcher)
   
   Roll Call:          Bishop             Erickson          Magnuson        Powell              Carlsrud
   
5. Approve appointment for Renaissance Zone Authority Board for remainder of three year term expiring June 30, 2022 (City Auditor Richter)
   
   Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

City Commission Meeting
Valley City, North Dakota

Tuesday, November 19, 2019 5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from November 5, 2019 meeting

Approval of Consent Agenda

1. Approve Raffle Permit for American Fisheries Society Student Subunit

Roll Call           Magnuson        Powell              Erickson          Bishop             Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

1. Approve Resolution No. 2224, A Resolution Approving the Oxbow Addition Plat (City Attorney Martineck)
   Roll Call:          Bishop             Magnuson        Erickson          Powell              Carlsrud
   
2. Approve Resolution No. 2225, A Resolution Authorizing Filing of Addition with North Dakota Department of Environmental Quality for a Loan under the Clean Water Act and/or Safewater Drinking Act (City Auditor Richter)
   Roll Call:          Erickson          Bishop             Magnuson        Powell              Carlsrud

New Business

1. Consider City Recommendations for Streetscape II on Main Street and Central Avenue S (NDDOT Project No. UGP-2-999(051) (KLJ)
   Roll Call:          Powell              Erickson          Bishop             Magnuson        Carlsrud
   
2. Approve Contract No. 19-UGPR-114 between Western Area Power Administration (WAPA), Missouri River Energy Services (MRES) and the City of Valley City regarding Scheduling & Payment (City Administrator Schelkoph)
   Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
   
3. Approve Annual Blue Cross Blue Shield Contract for 2020 (City Attorney Martineck)
   Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Tuesday, November 5, 2019

5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from October 15, 2019 meetings

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $                       
3. Approve Raffle Permit for Art Club Valley City High School, CHI Health at Home, ND Hereford Association, SHINE

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

• No personal attacks to persons present or not
• No inflammatory language used during time that you have the platform
• 5 minute maximum or as directed by the chair
• Thank you for participating in City Government.

Resolution

•  Approve Resolution No. 2223, a Resolution Placing City Sales, Use and Gross Receipts Tax Advisory Vote on Ballot of Municipal Election to be held June 9, 2020 (City Administrator Schelkoph)
  Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

New Business

• Approve 2020 Board Calendar (City Auditor Richter)
  Roll Call:          Erickson           Magnuson        Bishop              Powell              Carlsrud

• Approve Annual Maintenance Certification for NDDOT urban federal aid projects (KLJ)
  Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

• Consider Amendment to Prepare the SRF Facility Plan for Paving Improvement District No. 119 & 119B (7^th Avenue NW & 2^nd Avenue NE), in an amount not to exceed $8,500 (KLJ)
  Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

• Approve Special Alcohol Event Permit for Fraternal Order of Eagles Aerie 2192 at North Dakota Winter Show for Cattleman’s Auction on December 6, 2019 (City Auditor Richter)
  Roll Call           Magnuson        Erickson           Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn