Valley City Commission Proceedings
Tuesday, February 19, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Members absent: Commissioner Magnuson.

Others Present: City Administrator Schelkoph, Deputy Auditor Klein, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.

Approval of Agenda

There were no changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 5, 2019 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

1. Approve Raffle Permit for Dakota Plains Ag, North American Game Warden Museum, Valley City Baseball Association, Valley City Lions

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Hearing

Public Hearing to consider the petition to Annex the a tract of land located southeast of  I-94 and Exit 292, submitted by Roserock Holdings, LLC

President Carlsrud declared the public hearing open.

Tim Logan, adjacent landowner, inquired if there was an issue with the city ordinances as the Valley City Trap Team & Club will be 900’ from the property line to city [limits]. City Attorney Martineck stated no current ordinances impact the location of the shooting range and that North Dakota Century Code makes it difficult for Cities to restrict shooting ranges that have been in existence as long as this one. Commissioner Powell inquired about the direction of the shots. Logan stated eastward.

Steve Walters, Real Estate Property Manager for Love’s Travel Stops & Country Stores, appeared by phone. Walters stated if the City has no concerns, Loves does not have any concerns.

Chuck Mielke, President of the Trap Club, stated the Club is considering expanding its hours beyond Tuesday evening to possibly include Thursday, Friday and Sundays as the Club now has 200 members with 57 VCHS students participating.

Commissioner Bishop moved to close the public hearing, seconded by Commissioner Powell. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335)

Commissioner Powell moved to approve Ordinance No. 1045, seconded by Commissioner Erickson.

City Attorney Martineck reported the appropriate notices have been received and provided. The motion passed unanimously.

Approve second and final reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code

City Attorney Martineck stated there were no changes from the first reading of Ordinance No. 1044.

Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1044, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Presentation of 2018 Valley City Fire Department Annual Report

Scott Magnuson reported 102 calls for service were received in 2018 which is down from two years ago. VCFD logged 1310 training hours, 96 hours for office meetings and 851 hours for PrePlan Program.

Approve Visitors Committee Recommendation for Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage

City Administrator Schelkoph reported the Visitors Committee provided a due pass recommendation.

Commissioner Powell moved to approve the Image Enhancement Grant Application for Foell Chiropractic Clinic up to $1,000 for signage, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Visitors Committee Recommendation for Image Enhancement Grant for Historic Buildings Grant Application for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee

City Administrator Schelkoph reported the Visitors Committee provided a due pass recommendation with the conditions as stated in the materials. Commissioner Bishop moved to approve the Image Enhancement Grant for Historic Buildings for Brockopp Brewing, LLC up to $15,000 subject to conditions set forth by Visitors Committee, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at North Dakota Winter Show on March 5 – 9, 2019
Commissioner Erickson moved to approve the Special Alcohol Beverage Event Permit for Valley City Eagles Aerie 2192 at ND Winter Show on March 5 – 9, 2019, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019

Commissioner Erickson moved to approve the Special Alcohol Beverage Event Permit for VFW Post 2764 at North Dakota Winter Show on March 8, 2019, seconded by Commissioner Bishop. The motion passed unanimously.

Consider extending the protest deadline for Paving Improvement District No. 119 to March 11, 2019

City Administrator Schelkoph stated at the public meeting for Paving Improvement District No. 119, property owners inquired about the associated costs of sewer, water and storm sewer. A second public meeting will be held on February 26.

Chad Petersen from KLJ stated the Paving Improvement District No. 119B meeting will also be held February 26 and the protest period will now coincide with Paving Improvement District No. 119. Petersen stated a new letter will be sent out to property owners.

Commissioner Powell moved to extend the protest deadline for Paving Improvement District No. 119 to March 11, 2019, seconded by Commissioner Bishop. The motion passed unanimously.

Consider updated procedure for Commission meeting agendas

Deputy Auditor Klein reviewed the updated procedure for Commission meeting agendas in which the agendas will not be published in the Times Record.

Beginning May 1, 2019, City Commission agendas will be available at City Hall, www.valleycity.us or distributed by email. To signup, email etufte@valleycity.us

City Attorney Martineck stated publication of the agenda is not required by law but notification is required. Commissioner Powell stated he likes the direction of utilizing website.

Commissioner Powell moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reviewed Missouri River Energy Services (MRES) and his position on the board representing the City of Valley City.

Schelkoph provided an update on HB 1066 and SB 2020.

Schelkoph thanked City crews for clearing snow this winter and asked property owners to remove snow – if needed, use a private contractor.

City Updates & Commission Reports

Chad Petersen from KLJ stated the second public input meeting for 5^th Avenue NW (Paving 118) is scheduled for Thursday, February 21.

Commissioner Powell thanked City employees for snow removal. Thanked Brockopps & Foell for investing in VC.

President Carlsrud thanked city employees for snow removal and VCFD for their work.

Adjourn

Meeting was adjourned at 5:41 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Brenda Klein, Deputy Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, February 5. 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell

Members absent: Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda

Remove N4 & N5

Approval of Minutes

Commissioner Bishop moved to approve the minutes from January 15, 2019 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,262,276.07

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code

City Attorney Martineck reported that Ordinance No. 1044 creates the removal of snow and ice from sidewalk within 24 hours in the recodified code. Commissioner Bishop moved to approve Ordinance No. 1044, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2173, a Resolution Amending the Master Fee Schedule to Include Penalties for Violation of V.C.M.C. 7-03-05, Relating to Unlawful Removal of Snow, Slush or Ice.
City Attorney Martineck reported this Resolution includes the fees for violation of V.C.M.C. 7-03-05. Commissioner Powell moved to approve Resolution No. 2173, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2174, a Resolution Approving Contract between the City of Valley City and Western Area Power Administration for Roles & Duties Related to Transmission Operator Services and Approving Transmission Operator Procedure
City Administrator Schelkoph stated this Resolution provides an operating agreement for Western Area Power Administration (WAPA), which clarifies that WAPA will operate and maintain the two breakers that the City owns at the WAPA substation for security reasons. Commissioner Powell moved to approve Resolution No. 2174, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2175, a Resolution Amending Paving Improvement No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated Paving Improvement District No. 119-B will add onto the current Paving Improvement District No. 119 to provide a single project to bid. The protest period will be held separately. Petersen stated the sewer main has been an issue in this district. After video work was completed, relining was not possible and replacements are needed. After looking at watermain and paving conditions, KLJ recommends full reconstruction along this corridor. Commissioner Magnuson moved to approve Resolution No. 2175, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2176, a Resolution Approving Preliminary Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimate of Probable Costs for Paving Improvement District No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated the surface was last resurfaced in 1979 and is in fair to poor condition. The watermain dates back to 1922. The Proposed improvements include reconstructing the roadway with curb, gutter, ADA ramps, sanitary sewer and watermain. The estimated cost is $535,000.

Commissioner Powell inquired about the Prairie Dog Bill. City Administrator Schelkoph stated if passed, the City would receive an estimated $1.5 to $1.7 million per year for infrastructure projects.

Commissioner Bishop moved to approve Resolution No. 2176, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2177, a Resolution Declaring Necessity of Improvements for Paving Improvement District No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated this Resolution will begin the protest period and KLJ will schedule a public input meeting. Commissioner Magnuson moved to approve Resolution No. 2177, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Consider approving Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B with KLJ in an amount not to exceed $42,500
Chad Petersen from KLJ for preliminary & design engineering agreement in hourly, not to exceed format. Commissioner Magnuson moved to approve the Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B, seconded by Commissioner Bishop. The motion passed unanimously.

Consider 6 month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii)
City Attorney Martineck stated Brockopp Brewing, LLC is requesting a 6 month extension with a submitted construction plan to allow the license to continue without use.

Commissioner Bishop moved to approve the six month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption on improvements of Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC, and designate it as VC-115 pending certificate of good standing
City Administrator Schelkoph reported the RZ Board provides a due pass recommendation for VC-115. Commissioner Magnuson moved to approve a 5 year income tax exemption and 5 year property tax exemption on improvements for Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC and designate it as VC-115 pending certificate of good standing, seconded by Commissioner Powell. The motion passed unanimously.

Removed: Consider Visitors Committee recommendation for Image Enhancement Grants for Brockopp Brewing, LLC

Removed: Consider Visitors Committee recommendation to change the project plan for $7,500 from the Reserved Streetscape Project Funds for the Chamber of Commerce

Approve accepting bid from Puklich Chevrolet for 2019 Chevrolet Tahoe for VCPD in the amount of $39,205
Police Chief Hatcher requested approval for 2019 Chevrolet Tahoe in amount of $39,205 with trade-in and reuse of equipment from 2015 Chevrolet Tahoe which provides the best value for the City.

Commissioner Bishop moved to approve accepting the bid, seconded by Commissioner Powell.

Commissioner Magnuson declared conflict of interest. Commissioner Bishop moved to allow Commissioner Magnuson to vote, seconded by Commissioner Powell. Motion carried.

The motion passed unanimously.

Approve Gaming Site Authorization for North Dakota Winter Show on March 10, 2019 at NDWS, 700 7^th Street SE
City Auditor Richter reported this is an annual gaming site authorization request from North Dakota Winter Show. Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked city employees for their work during cold maintaining city infrastructure, and the VCFD. Schelkoph provided a legislative update on HB 1066 and SB 2020. VCPW is working to catch up on garbage and will pickup extra garbage on regular garbage day. Wind chills, and broken trucks contributed to the delay.

City Updates & Commission Reports

City Auditor Richter reported the City has been approved for a $746,000 loan at 2% for the storm sewer project along Wintershow Road.
Fire Chief Magnuson asked the public to call a plumber when sewer vents are plugged. Please remove snow from furnace vents on the side of your home and keep fire hydrants clear.
Chad Petersen from KLJ stated the Paving Improvement District No. 119 Public Input Meeting will be held on February 7. A public input meeting for Paving Improvement District No. 118 (5^th Avenue NW) will be held on February 21 at 5:30 PM at the HAC.
Commissioner Powell thanked Thrifty White Drug for their investment in Valley City.
Commissioner Bishop thanked the VCFD & VCPD for their work.
President Carlsrud thanked the electrical department for the new lighting in the Chambers. Carlsrud reported the Water Treatment Plant construction has been proceeding. He recognized Commissioner Magnuson 25 years of service to the Valley City Fire Department.

Adjourn

Meeting was adjourned at 5:40 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City