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01/08/2020 Planning & Zoning Commission Agenda

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  1. Call meeting to order.
  2. Roll call.
  3. Approve minutes from November 13th, 2019 meeting.
  4. Open public hearing for a replat of Lots 2-17 of Walker’s Addition, which includes dedication of public right of way on publicly owned lots. Request submitted by the City of Valley City. 
    Close Public Hearing. 
    Recommendation to city commission.
  5. Building/Fire Inspector Dave Andersen’s Report.
  6. Adjourn

01/08/2020 Planning & Zoning Commission Minutes

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Chair Mike Schell presided and called the meeting to order at 4:00pm on Wednesday, January 8th, 2020. Committee Members present: Jim Wright, Bill Carlblom, Jeff Erickson, and Dave Carlsrud. Joe Faure and Bobby Koepplin were absent.

Others: City Assessor/Acting Secretary Sandy Hansen, City Attorney Carl Martinek, Brian Heath and Felix Liebold representing KLJ; no audience members.

Bill Carlblom moved to approve the Minutes of the June 12th regular meeting, seconded by Jeff Erickson, followed by roll call and approval.

Public Hearing for Replat of Lots 2-17 of Walker’s Addition which includes dedication of public right of way on publicly owned lots. Request submitted by the City of Valley City.

Chair Schell opened the public hearing and Jim Wright asked what the reason was behind the request. KLJ’s Brian Heath offered to explain. Doing research for upcoming flood wall construction, it was discovered that when the street was widened to 50’, there was no record of vacating a 10-foot strip on the north side of Lots 2-17 to do so. Those lots are now all owned by either the City, Valley City Parks & Rec, or Valley City State University and all have FEMA covenants that restrict any building or construction on the lots. In finding that the 10-ft strip was never dedicated to the city, to move forward and make it ‘legal & proper’ it would either have to be adjudicated or replatted to get it corrected preceeding construction; the 10 feet would also allow for placement of the floodwall without covenant restrictions. Wright moved to close the public hearing with Dave Carlsrud a second and unanimous approval. As there was no further internal discussion regarding the replat, Wright moved to approve and recommend to the City Commission the replat as presented; Carlblom seconded followed by unanimous approval.

Adjourn

With no other items to discuss, and Building Inspector Dave Andersen absent and unable to present a report, Chair Schell called for the meeting to close at 4:06pm.

Submitted by:

City Assessor Sandy Hansen, Acting Secretary

05/06/2020 COVID-19 Briefing

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City of Valley City Hosting COVID-19 Response Briefing on May 6

WHO: Officials from City-County Health District, Valley City Public Schools and City Government are expected to speak.

Speakers will include:

  • Theresa Will – Administrator for City-County Health District
  • Tyler Jacobson – Director of Valley City Parks and Recreation
  • Keith Heuser – President of CHI Mercy Health Valley City
  • Joshua Johnson – Superintendent for Valley City Public Schools
  • Dave Carlsrud – Valley City Mayor

WHAT: Each organization will provide updates and information pertaining to recent developments in the COVID-19 community response. All officials will be available following the briefing for questions from media partners.

WHEN: Wednesday, May 6 at 5:30pm

WHERE: City of Valley City – City Hall, 254 2nd Ave NE, Valley City, ND 58072

The briefing is closed the public to honor social distancing. Members of the public can view live on City-County Health’s Facebook page, KOVC 1490 AM, BEK Channel 26 and CSI Cable 68.

04/28/2020 Special City Commission Meeting Minutes

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Special City Commission Meeting Proceedings
Valley City, North Dakota

Tuesday, April 28, 2020
5:00 PM

The City Commission meet on Tuesday, April 28, 2020 at 5:00 PM CT via Zoom. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others present: City Attorney Martineck, Deputy Auditor Klein.

New Business

Second interview with City Administrator candidate
The City Commission interviewed City Administrator candidate Gwendolyn Crawford.

Select finalist for City Administrator position
The City Commissioners discussed the candidates for the City Administrator position.

Commissioner Magnuson moved to select Gwendolyn Crawford as a finalist and approve moving forward with negotiations, seconded by Commissioner Powell. President Carlsrud stated the contract will be presented at a future meeting for final review. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1054, the 2020 New Infrastructure Funding Ordinance

City Attorney Martineck drafted an ordinance to provide infrastructure to territories newly annexed to the City and subdivided for residential use with a cap of $150,000 per year. Commissioner Powell inquired if the amount can be split among multiple developers in a year. This ordinance sunsets at the end of this year. Commissioner Magnuson indicated that the City will need to develop a long term plan if it chooses to continue program. City Attorney Martineck indicated that the $150,000 would be transferred from the enterprise fund for the development. Commissioner Magnuson encouraged Commission to consider use of Prairie Dog funds to encourage further development of infrastructure similar to this ordinance.

City Attorney Martineck indicated that Bridgetown Developers will still need to be approved for funding in a separate process as the ordinance creates the process, but does not approve the specific funding request.

Commissioner Magnuson moved to approve first reading of Ordinance No. 1054, seconded by Commissioner Bishop.

Roll call: Erickson – nay; Bishop – aye; Magnuson – aye; Powell – nay; Carlsrud – aye. Motion carried.

Adjourn

Meeting adjourned at 5:54 PM.

04/23/2020 Special City Commission Minutes

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Special Meeting of City Commission
Valley City, North Dakota

Thursday, April 23, 2020
3:00 PM

The City Commission meet on Thursday, April 23, 2020 at 3:00 PM CT, via Zoom. Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16.

President Carlsrud called the meeting to order at 3:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Powell.

Others present: City Auditor Richter, City Attorney Martineck, Deputy Auditor Klein.

New Business

  1. Interview of City Administrator Candidate Darcy Long at 3:00 PM
    The Board conducted the interview with the candidate through Zoom.
  2. Interview of City Administrator Candidate Larry Thompson at 4:00 PM
    The Board reconvened via Zoom to interview the candidate.
  3. Interview of City Administrator Candidate Gwendolyn Crawford at 5:00 PM
    The Board reconvened via Zoom to interview the candidate.

Adjourn

The meeting adjourned at 5:47 PM.

04/21/2020 City Commission Minutes

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Valley City Commission Proceedings

Tuesday, April 21, 2020

The City Commission meet on Tuesday, April 21, 2020 at 5:00 PM CT, via Microsoft Teams. Board Members attended from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Attorney Martineck, City Auditor Richter, City Assessor Hansen.

Arbor Day Proclamation

President Carlsrud read the 2020 Arbor Day Proclamation.

Approval of Agenda – Addition of Consent  B (3 & 4)

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 1, 7, 13 and 16, 2020 meetings, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

  1. Approve Raffle Permit for CHI Mercy Health Foundation
  2. Approve Electrician, Plumber and/or Mechanical Contractor Licenses for
    1. Bentson Electric
    1. Sullivan Construction, Inc.
    1. Lyon’s Electric
    1. TNT Plumbing

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Public Hearing for Rezoning Block 3 Plecity Mobile Home Park Addition

City Attorney Martineck stated the request has received unanimous approval by Planning & Zoning Commission to re-zone Block 3 from R-3 to B-2. City Auditor Richter reported the City has received no correspondence for this.

Commissioner Powell moved to close the public hearing, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve first reading of Ordinance No. 1053, an Ordinance Rezoning Block 3 Plecity Mobile Home Park Addition

Commissioner Bishop moved to approve the first reading of Ordinance No. 1053, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2253, a Resolution Approving Replat of Greenline Deere Second Addition

City Attorney Martineck reported the Planning & Zoning Commission received the request to replat this land by VCBC Economic Development, submitted on behalf for the Barnes County jail project. The request was approved with no conditions from Planning & Zoning Commission. Commissioner Magnuson moved to approve Resolution No. 2253, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve $500,000 funding from Bank of ND for the I-94 Regional Development Corridor water and sanitary sewer line extension project
City Auditor Richter reported request to relocate Valley Plains Equipment for land south of I-94, includes a loan application through Bank of ND (BND). The annual loan application cycle closed in March. At this point, requesting approval for the City to accept the loan. No draw will be taken until requirements are in place for the project including a TIF (Tax Increment Financing) District; Developers Agreement and Annexation of the land. If the loan is not used, it will be de-obligated by BND. This loan will be paid via TIF. Commissioner Magnuson moved to approve the $500,000 funding, seconded by Commissioner Bishop. The motion passed unanimously.

City Updates & Commission Reports

Chad Petersen from KLJ provided update on Permanent Flood Protection Phase IIA and III construction at Bettins pump station; and Master Lift Station. 5th Avenue NW pre-construction meeting for Tuesday, April 28 with construction to begin Monday, May 4.Streetscape II bids received and NDDOT is reviewing with consideration at the May 5 meeting.

City Assessor Hansen thanked the Commission for their support of remote work. For the upcoming neighborhood reviews, Hansen will continue desk reviews of properties that have completed a prior on-site inspection; with a more extensive desk review of properties that have not been inspected on-site in the previous cycle.

Commissioner Magnuson encouraged citizens to get fresh air. Magnuson thanked the Public Works crew and the public for supporting the efforts to flatten the curve [of COVID-19].

President Carlsrud asked the public to continue to be vigilant. Carlsrud thanked employees.

Adjourn

Meeting was adjourned at 5:23 PM.

5th Avenue NW Detour Map

Construction Notice: 5th Avenue NW Reconstruction Starts 05/11/2020

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Starting May 11th, 5th Avenue NW will be closed from Main Street through the intersection of 7th Street NW. During the duration of the closure a minimum of one of the following intersections will remain open to traffic, 2nd Street NW and/or 6th Street NW. The closure will remain in effect until the corridor is reconstructed. Estimated date for reopening is July 31st.

A detour route will be in effect for the entire length of the project. The detour will run from Main Street to 9th Avenue NW and then back to 5th Avenue NW via 12th Street NW.
Updated maps for all road closures will be posted on the City of Valley City’s webpage https://www.valleycity.us/engineers/ when they are taking affect. If you have any questions regarding the project, please contact KLJ at (701) 845-4980.

President Dave Carlsrud

Mayor’s Message

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  • Good job with your Social Distancing everyone.  That we have been Blessed with fewer positive tests than some other places is indicative you are doing the right things.
  • ND Smart Restart is now under way.  About six weeks ago we were quite afraid of COVID-19, it seemed death was almost a certainty.  The virus is still very dangerous, but Social Distancing is working so now we have more freedom.  With more freedom, more discipline will be needed to make wise choices. Keep up your good work.
  • It is likely you all have had something in your lives postponed or cancelled.  From K-12 to Higher Ed. distance learning is a new experience.  Though there are times of disappointment, missing your friends and changes in relationships, those things are educational too.  While this spring isn’t what we all planned, the lessons we will have learned, will always be remembered.  Embrace them.
  • Census 2020 – BE COUNTED
  • I have no artistic abilities so I am continually amazed at the beautiful chalk art around town.  Thank you “chalk art” artists.
  • We will have another 5:30 Press Briefing Wednesday and our guest will be VCPS Superintendent Josh Johnson.  Please join us.
  • Charlie Brown said, “One of the best gifts you can give people is thanking them for being part of your life.”
  • Pray.

Blessings and Be Safe,

Dave Carlsrud

City Commission Meeting

05/05/2020 City Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, May 5, 2020
5:00 PM

The City Commission Meeting will begin on Tuesday, May 5, 2020 at 5:00 PM CT, via Zoom. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online (https://zoom.us/j/98790731637) listen by calling (312) 626-6799 Webinar ID: 987 9073 1637.

Call To Order
Roll Call
Approval of Agenda

Approval of Minutes

Minutes from April 21, 23, 28, 2020 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $
  3. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
    • Kemen Plumbing & Heating, Inc
    • Tyler’s Electric, LLC

Roll Call:          Erickson          Bishop             Magnuson        Powell              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.


Public Hearing

  1. Public Hearing to Rezone for public use the VCSU Center for the Arts (City Attorney Martineck)

    Declare public hearing open.
    Close hearing.

    Approve first reading of Ordinance No. 1055, an Ordinance Rezoning West ½ of Lot 10, East 74.25’ of Lots 11 & 12, Lots 13 and 14 less the North 105’, and Lot 15 of Block 3, Andrus & Sifton’s Addition for VCSU Center for the Arts (City Attorney Martineck)

    Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud

Ordinance

  1. Approve second and final reading of Ordinance No. 1053, an Ordinance Rezoning Block 3, Plecity Mobile Home Park Addition (City Attorney Martineck)
    Roll Call           Magnuson        Powell              Erickson          Bishop             Carlsrud
  2. Approve second and final reading of Ordinance No. 1054, the 2020 Infrastructure Funding Ordinance (City Attorney Martineck)
    Roll Call:          Erickson          Magnuson        Powell              Bishop             Carlsrud

Resolution

  1. Approve Resolution No. 2251, a Resolution Approving Plat of Waterfront Meadows (City Attorney Martineck)
    Roll Call:          Powell              Erickson          Bishop             Magnuson        Carlsrud
  2. Approve Resolution No. 2253, a Resolution accepting Bid and Awarding Contract to Strata Corporation for UGP-2-999(051) – Streetscape Phase II (KLJ)
    Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud
  3. Approve Resolution No. 2254, a Resolution Approving Renaissance Zone Development Plan for 2020 – 2025 (Jim Knutson, Chair)
    Roll Call           Magnuson        Erickson          Powell              Bishop             Carlsrud

New Business

  1. Approve Recommendations from Renaissance Zone Authority Board for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for the following projects (Jim Knutson, Chair):
    • VC-123 at 461 12 ½ Street NE
    • VC-124 at 441 12 ½ Street NE
    • VC-125 at 554 Legacy Lane

      Roll Call:          Erickson          Magnuson        Bishop             Powell              Carlsrud
  2. Consider Recommendation from Visitors Committee for a Food & Beverage grant in an amount not to exceed $42,079 for Kayak & Bike Kiosk Project from Sheyenne River Valley Scenic Byway (Bobby Koepplin, Chair)
    Roll Call:          Powell              Bishop             Erickson          Magnuson        Carlsrud
  3. Approve Agreement between City and Bridgetown Builders Inc. for development of Waterfront Meadows Subdivision (City Attorney Martineck)
    Roll Call:          Bishop             Magnuson        Erickson          Powell              Carlsrud
  4. Consider Engineering Agreement with KLJ for Water, Sewer and Roadway Extension to Waterfront Meadows in an amount not to exceed $20,500. (KLJ)
    Roll Call:          Powell              Magnuson        Erickson          Bishop             Carlsrud
  5. Consider Amendment to Agreement for Permanent Flood Protection Phase IV – Preliminary Engineering for CLOMR (KLJ)
    Roll Call:          Erickson          Magnuson        Bishop             Powell              Carlsrud
  6. Consider bid for cable in conduit from Resco in the amount of $11,070 for 5th Avenue NW lighting project (Electrical Superintendent Senf)
    Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud
  7. Consider ending 2020 Spring Flood declaration (City Auditor Richter)
    Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud
  8. Approve Annual Gaming Site Authorization for Thundering Saints, Inc. at Boomer’s Corner Keg for July 1, 2020 to June 30, 2021 (City Auditor Richter)
    Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud
  9. Consider Parade Application for VCHS Class of 2020 on May 13, 2020 at 6:30 PM on Central Avenue from Hanna Field to Main Street (City Attorney Martineck)
    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud
  10. Approve employment contract with City Administrator appointee Gwendolyn Crawford (President Carlsrud)
    Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud

City Updates & Commission Reports
Adjourn

Finance Meeting

05/05/2020 Finance Meeting

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Tuesday, May 5, 2020
3:00 PM

The City Commission Finance Meeting will begin on Tuesday, May 5, 2020 at 3:00PM CT, via Zoom. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online (https://zoom.us/j/93399518606) or listen by calling (346) 626-6799 Webinar ID: 933 9951 8606.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    • Review bids for cable in conduit for 5th Avenue NW lighting project (Electrical Superintendent Senf)
    • Discuss employee residency requirement (City Attorney Martineck)
    • Social Media Update (City Attorney Martineck)
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. COVID-19 Related Items for Discussion:
    • Discuss city operations and COVID-19 (President Carlsrud)
    • Discuss financial impacts moving forward due to COVID-19 (City Auditor Richter)
    • Discuss Hazard Pay for Valley City Police Department (Police Chief Hatcher)
    • Discuss alcoholic beverage & tobacco licensing renewals (President Carlsrud)
    • Discuss local business challenges (President Carlsrud)
  4. Discuss ordinance re: mobile vendor licensing (President Carlsrud & Commissioner Magnuson)
  5. Engineering Items for Discussion:
    • Review bids received for Project No. UGP-2-999(051), Streetscape Phase II (KLJ)
    • Discuss Permanent Flood Protection
      • Phase IV – Project Status Update
      • Review Amendment to Agreement for Permanent Flood Protection Phase IV – Preliminary Engineering for CLOMR (KLJ)
      • Discuss Next Steps
    • Discuss proposed projects to be included in the ND SWC 2021 Water Development Plan (KLJ)
      • Discuss 2021-2023 Biennium Project Funds (KLJ)
  6. Discuss abandoned roadway on College Street SE from 4th Avenue SE to 6th Avenue SE (Commissioner Bishop)
  7. Discuss small cell in state highway right of way (City Attorney Martineck)

Adjourn