3.2.2021 Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others present:  City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Deputy Auditor Klein, City Assessor Hansen, PW Supervisor Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Sanitation Supervisor Swart, City Engineers Chad Petersen and Tracy Eslinger, Jerry Hieb (Eagles)

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the February 16th meeting, seconded by Commissioner Erickson.  Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $1,555,294.84               
  3. Approve Electrician, Plumber and/or Mechanical Contractor License(s) contingent on receiving updated contractor licenses for the following businesses:

            a. John’s Refrigeration& Electric, Inc.

            b. Grotberg Electric Inc.

            c. Grotberg Electric Inc. dba Triton Mechanical

            d. Sheyenne Mechanical

            e. Differding Electric LLC

            f. PEC Solutions of the Dakotas LLC

            g. RJ’s Plumbing & Heating

D.  Approve Raffle Permit for the following:

            a. Sheyenne Valley Area Career and Technology Center

            b. Sheyenne Valley Friends of Animals

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion carried.


Approve second and final reading of Ordinance 1073, an Ordinance enacting new section of Valley City Municipal Code related to demonstrations and assemblies.

City Attorney Martineck stated no changes since the first reading.   It’s not restricting right to demonstrate or hold an assembly in town.  It strictly requires a person to provide notice to the PD and abide by certain noise and distance requirements.

Commissioner Bishop motioned to approve, seconded by Commissioner Gulmon.  Motion carried.

New Business

Approve requesting funding from the State Water Commission for Storage Building and site costs for a 2022 project.

Commissioner Gulmon stated we have looked at a several areas in the community and we keep coming back to a lime pit area.  There is quite a bit of site prep that would be required to accommodate this so we reduced the size of the potential building from 10,000 sq. ft. to 5,000 sq. ft. which would accommodate all of the flood equipment and some pumps.  We are recommending to move forward with the request to the ND State Water Commission for funding. 

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion carried

Approve Task Order for Construction Engineering for Streetscape Phase II.

Chad Peterson from KLJ stated the task order is an hourly contract with a contract max of $219,500.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Roll Call: Magnuson-aye          Bishop-aye       Gulmon-aye     Erickson-nay    Carlsrud-aye    Motion carried.

Approve agreement with Western Dakota Energy Association for oversize and overweight vehicle permits.

City Administrator Crawford stated this is regarding approving a membership with Load Pass and they would take care of all of our oversize and overweight vehicle permits.  Requesting President Carlsrud signing that upon approval of review of the fee schedule.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion carried.

Approve Special Alcohol Beverage Event Permit for VC Eagles Aerie 2192 at North Dakota Winter Show March 10-14, 2021.

Finance Director stated this is for the Winter Show events.

Commissioner Bishop requested we put a time for it to close, a half hour before the end of the event or 11 pm at the latest.

Jerry Hieb representing the Eagles stated they can adhere to that as he didn’t think many of the events would carry over 9:30 pm.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.  Motion carried.

City updates & Commission Reports

City Administrator Crawford we have been working on the WSI ergonomic grant and we have been approved for the first phase.  So they come in and work with the different departments on their areas to see if there is anything that can be improved.   

City Attorney Martineck reported that we have made an offer for the Sanitation position and are waiting to hear back.

Finance Director Richter stated we are selling Chamber Bucks at City Hall now.  Sales are going well at both locations.

PW Manager Jacobsen reported we had our meeting today with the ND Dept. of Emergency Services related to the spring 2020 flood.  We received the payment for the 90% reimbursement in December.

Sanitary Supervisor Swart reminded everyone to have their garbage out by 7 am.  Also, please do not stack stuff around the dumpsters and enclosures.

Fire Chief Magnuson there is a lot of melting going on and the river is going to start opening up.  Please keep an eye on your pets and kids.

Chad Petersen stated we opened bids for project 119 and 119B. That will be added to the March 16th agenda for consideration for award.  We submitted a cost share request to the State Water Commission last month for a request for 60/40 cost share on the water main improvements for that.  We won’t know for sure on that request until April 8th

Commissioner Gulmon thanked Brandy and Brenda for their help with the sales of the Chamber Bucks and thanks to the Chamber for all the work they have done.  The Sales Tax Revenue report has both good news and bad news.  The good news is that we took in $2.2 million in sales tax which is a 7% increase than the year prior.  Not as good is the Food and Beverage tax due to COVID.  It was down about 5% this past year.  The receipts were the lowest since about 2014.  Adding to that is the Hotel Occupancy Tax was down about 14%, the lowest since 2012.

Commissioner Erickson reported that we have had some requests for roll offs.  Just to let everyone know, we do not have any roll offs and we do not have the access to dump the roll offs at the dump grounds.

Commissioner Bishop stated the siren has been going off quite a lot.  Remember when you hear that to pull over and give these guys some room.  Shout out to the PD, they were pretty busy this last week.  If you see them out and about thank them for what they do.

President Carlsrud stated he would like to share with the community that you have a terrific staff working for the City of Valley City.  When you see them, thank them.  They’re out there in hot and cold weather doing a good job, sometimes catching heck for it but I want to assure you they are doing a good job for our community.


Meeting was adjourned at 5:28 P.M.


Posted in Announcements, City Commission Minutes.