The City Commission Meeting began on Tuesday, June 23, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.
Members of the public may view the meeting online (https://zoom.us/j/98694073301?pwd=VjRWZlhVNWJ0QjhvWUFFbDh3WUdvdz09) Password 4tTbXr or listen by calling (1 346 248 7799) Webinar ID: 986 9407 3301 Password 534462
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon.
Others present: City Administrator Crawford, City Attorney Martineck, City Auditor Richter, Deputy Auditor Klein, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.
Approval of Minutes
Commissioner Bishop moved to approve the minutes from the June 16, 2020 meeting, seconded by Commissioner Erickson. Motion carried.
Approval of Consent Agenda
- Approve Raffle Permit for D&C Home Improvement
Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
New Business
Elect Vice President
to City Commission
City Auditor Richter reported that Commissioner Magnuson was elected Vice
President by ballot.
Approve Reorganization of Commissioner’s Portfolios
| Portfolio | Board Member |
| Finance | Commissioner Gulmon |
| Public Works: Streets, Sanitation, Sewer, Water Distribution | Commissioner Erickson |
| Public Works: Electric & Water Treatment Plant | President Carlsrud |
| Police/Fire | Commissioner Bishop |
| Buildings/Grounds | Commissioner Magnuson |
Commissioner Magnuson moved to approve the portfolios, seconded by Commissioner Gulmon. The motion passed unanimously.
Appoint and approve Commissioner assignments to additional committees and boards
| Committee/Board | Number of Commissioners Assigned | Board Member |
| Valley City Planning & Zoning Commission | 2 commissioners |
Commissioner Erickson |
| Valley City Library Board | 1 commissioner | Commissioner Gulmon |
| City County Health Board | 1 commissioner |
|
| Barnes County Planning & Zoning Commission | 2 commissioners |
|
| Valley City-Barnes County Development Corporation | 2 commissioners | Commissioner Bishop Commissioner Gulmon |
| Board for Community Service | 1 commissioner | Commissioner Magnuson |
President Carlsrud reported change from Commissioner Bishop will serve on the Planning and Zoning Boards instead of President Carlsrud; President Carlsrud will serve on City County Health instead of Commissioner Bishop. Commissioner Magnuson moved to approve as amended, seconded by Commissioner Erickson. The motion passed unanimously.
Consider
de-obligating approximately $350,000 SWC funds for 7th Ave NW Water Main 100
project.
Chad Petersen from KLJ that 7th Avenue NW was bid in April 2019
but bids were high. In January 2020, the City Commission reviewed the R&R
fund and determined the project should be deferred to 2021 construction (at
that time, the City Commission was expecting Prairie Dog funding available and
$350,000 grant from SWC for water mains). Since then, the State Water
Commission is looking to de-obligate funds for projects that local government
does not expect to be completed in 2021.Chad Petersen from KLJ does not expect
the City will be able to fund the local share of the project in 2021.
Commissioner Magnuson moved to approve the de-obligation, seconded by Commissioner Gulmon.
Petersen reported that the State Water Commission is looking for reports on the anticipated reimbursements as well as any carry-over requests for reimbursement. Commissioner Magnuson asked if this project needs to wait for Prairie Dog funding. Chad Petersen from KLJ agreed further discussion is needed to determine funding priorities in future.
The motion passed unanimously.
City Administrator’s Report
City Administrator Crawford continues to meet with city staff and departments
City Updates & Commission Reports
Building/Fire Inspector Andersen reported the City held a pre-construction meeting with Love’s.
Fire Chief Magnuson stated 4th of July will be here soon; sales begin June 27 – July 5. Don’t shoot until July 1. Census – please complete.
City Attorney Martineck reported the Assistant Fire Chief position was posted in-house. The position closes this week. Martineck expects to post the City Engineer position to post tomorrow; goal to have decision made by end of July.
President Carlsrud thanked elected officials for serving and encouraged members of the public to serve.