11/5/2019 City Commission Minutes

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.

No Shave November Proclamation

President Carlsrud read the No Shave November proclamation for the Valley City Public Schools Access for All program fundraiser. Josh Johnson explained how the Access for All program provides behavioral health support for student and invited the public to participate in the fundraiser.

Approval of Agenda – Addition of Consent D, N2.b, N5

Approval of Minutes

Commissioner Powell moved to approve the minutes from October 15, 2019 meetings, seconded by Commissioner Erickson. Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $1,820,003.44
  3. Approve Raffle Permit for Art Club Valley City High School, CHI Health at Home, ND Hereford Association, SHINE
  4. Approve Raffle Permit for District 24 Republicans

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.

Public Comments

There were no public comments.


Approve Resolution No. 2223, a Resolution Placing City Sales, Use and Gross Receipts Tax Advisory Vote on Ballot of Municipal Election to be held June 9, 2020

Commissioner Bishop moved to approve Resolution No. 2223, seconded by Commissioner Powell.

City Administrator Schelkoph reviewed the project to date and stated at this time, he expects Permanent Flood Protection construction to continue for another 10 years. Schelkoph recommended extension of the tax by 15 years so that a longer period for the loan can be secured, the loan requires a matching revenue source. Commissioner Powell inquired what happens if the loan is paid off early, City Attorney Martineck stated it could be rescinded if the bonds are paid off prior.

The motion passed unanimously.

New Business

Approve 2020 Board Calendar

City Auditor Richter reviewed the 2020 Board Calendar. Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. President Carlsrud recommended moving the Planning & Zoning Commission meeting to November 4 from November 18. Commissioner Magnuson amended his motion to approve the calendar with the recommended change, seconded by Commissioner Bishop. The motion passed unanimously.

Approve NDDOT program documents

  • Annual Maintenance Certification for urban federal aid projects
  • NDDOT Cost Participation, Construction & Maintenance Agreement for SU-2-990(059), Paving Improvement District No. 118 (5th Avenue NW)

Chad Petersen from KLJ reviewed the annual maintenance certificate and reminded the Commission of the City’s obligation to maintain roads on the urban road system as stipulated. Petersen stated that with document b, the City is agreeing to these terms for the 5th Avenue NW project.

Commissioner Bishop moved to approve the NDDOT program documents, seconded by Commissioner Powell. The motion passed unanimously.

Consider Amendment [for KLJ to] Prepare the SRF Facility Plan for Paving Improvement District No. 119 & 119B (7th Avenue NW & 2nd Avenue NE), in an amount not to exceed $8,500

Chad Petersen from KLJ reviewed SRF Facility Plan requirements. The loan program allows the City to obtain financing at 2% through the State Revolving Fund program versus the private market at 3.5% to 4% which is a cost savings of $350,000 to $400,000 for a 20 year loan. Commissioner Bishop moved to approve the amendment, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Alcohol Event Permit for Fraternal Order of Eagles Aerie 2192 at North Dakota Winter Show for Cattleman’s Auction on December 6, 2019

Commissioner Magnuson moved to approve the special alcohol event permit, seconded by Commissioner Erickson. The motion passed unanimously.

Approve recommendation to end Flood Emergency Declaration

City Administrator Schelkoph provided background on the flood event stating that this is the first time the  City has reached 15’ since 2011. Viking Bridge was closed. Schelkoph thanked City crews for their work to protect the City to 16’ river levels. Schelkoph recommended ending the Flood Emergency Declaration since the river is 12’ or below and the lake is at/near pool elevation. Commissioner Powell moved to approve, seconded by Commissioner Erickson. The motion passed unanimously.

 City Administrator’s Report

City Administrator Schelkoph reminded citizens that Valley City Public Works is delivering 2 LED bulbs and a reusable tote to customers.

City Updates & Commission Reports

City Auditor Richter stated the City is filing a preliminary damage report with Barnes County Emergency Manager Sue Lloyd. The City will need to wait to see if Barnes County is included in the federal declaration. Richter stated a Complete Count Task Force has been established to raise awareness for the 2020 Census.

Building Inspector Andersen reminded the public that Veterans Day is coming up. Please support veterans.

Commissioner Erickson thanked City crews for work during flood protection.

Commissioner Bishop thanked VCFD & VCPD for their efforts.

President Carlsrud encouraged support of Access for All program. Carlsrud stated the City enjoys some of the best residential rates in the state due to public power. Calrsurd encouraged participation in the 2020 Census.


Meeting was adjourned at 5:37 P.M.

Posted in City Commission, City Commission Minutes.