10/01/2019 City Commission Minutes

Valley City Commission Proceedings

October 1, 2019 5:00 PM

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others present: City Administrator Schelkoph, City Attorney Martineck, City Auditor Richter, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.

Approval of Agenda

There were no changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the September 17 and September 23, 2019 meetings, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $1,859,455.08
  3. Approve Raffle Permit for St. Catherine School
  4. Approve Block off Street Request by Connect Church for Trunk-or-Treat on October 31, 2019 from 4:00 PM to 8:00 PM on Central Avenue S from 3rd Street to 4th Street

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Public Hearing for the Issuance of Class B On-Sale and Off-sale Beer License & Class C On-Sale and off-sale Liquor License to Jeremy Tjon dba The Club House

President Carlsrud declared public hearing open. City Auditor Richter stated the application was received and fee was paid. The American Legion already has a license and the club license would be need to be turned in. City Attorney Martineck stated since this is going from one type of license to another type of license, no transfer form was needed and asked for clarification on the transfer date.

Judy Bennefeld spoke on behalf of the American Legion. Bennefeld reported the members voted to sell the building on September 18, 2019 and the contract for deed will be completed soon. The American Legion will use space within the building.

City Attorney Martineck recommended that the new license be issued when the contract for deed is finalized and the City sees it. Bennefeld agreed to bring document to Attorney.

Martineck stated when the new license [Class B & C]  is issued; the previous suspension [for the Class A Club license] will be cancelled.

Commissioner Bishop moved to close the hearing, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider Issuance of Class B & C Licenses to Jeremy Tjon dba The Club House

Commissioner Erickson moved to approve the issuance of licenses contingent upon the receipt of a signed contract for deed or warranty deed, seconded by Commissioner Bishop.

Bennefeld confirmed the gaming site will be still ran by the American Legion Post.


Approve second and final reading of Ordinance No. 1050, the 2020 Annual Budget Ordinance

City Auditor Richter reported no changes to the budget since the first reading. Commissioner Magnuson moved to approve the second and final reading of Ordinance No. 1050, seconded by Commissioner Powell. The motion passed unanimously.

Approve first reading of Ordinance No. 1051, An ordinance to adopt the Valley City Municipal Code and repeal all ordinances previously adopted with certain exceptions

City Attorney Martineck stated the ordinance adopts the Valley City Municipal Code Titles 1-20; and repeals those adopted before May 1, 2014. This will serve as preface to the new code book. Commissioner Bishop moved to approve Ordinance No. 1051, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Gaming Site Authorization for North Dakota Winter Show at North Dakota Winter Show Event Center on December 6, 2019 and at Valley City Eagles Aeries 2192 on December 7, 2019

City Auditor Richter reported this during the North Star Classic and consistent with previous requests. Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Special Alcohol Event Permits for the Valley City Rotary Club Wine & Beer Tasting Social on November 21, 2019 at the Barnes County Museum for the following establishments:

  1. Valley Sales Company
    1. Liquor Locker
    1. Dakota Silver, LLC
    1. Brockopp Brewing

Commissioner Magnuson moved to approve the permits, seconded by Commissioner Powell. City Attorney Martineck stated Valley Sales Company is a wholesaler. The motion passed unanimously.


President Carlsrud stated continuing education will be held for commissioners as it relates to public office and stress.

City Administrator’s Report

City Administrator Schelkoph stated October is Energy Efficiency Month. Customers will receive two light bulbs each and receive information about the Bright Energy Solutions rebate program. Schelkoph stated street lights on Central have not been able to be installed. The Commission will be considering funding sources for city’s cost share of Permanent Flood Protection as the discussed at the finance meeting.

City Updates & Commission Reports

Fire Chief Magnuson reported Fire Prevention Week begins next week and will host Open House on Sunday, October 6.

Lieutenant Rustebakke asked the public to follow winter parking rules downtown; Battle of Badges Blood Drive is October 15-16.

Chad Petersen from KLJ reported Storm sewer 50 still needs seeding and trees to be planted; there was an issue with rainfall and road flooding due to erosion control devices in place. Streetscape traffic signals to be installed next week. Permanent pavement marking starts next week. Permanent Flood Protection work continues with floodwall sheeting near Bettins and work beginning near the Master Lift Station.

Petersen stated manufacturer is looking into it [the Central Avenue streetlights]. Update requested for construction meeting tomorrow. No word on timelines/remedy yet.

President Carlsrud thanked citizens for patience during construction and thanked city employees. Attended Western Governors Association Workshop and stated in North Dakota 1 person in 20 needs to volunteer to support the community.


Meeting was adjourned at 5:34 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Posted in City Commission Minutes.