Valley City Commission Proceedings
March 8, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen and Mike Strom from KLJ.
Pledge of Allegiance
Approval of Agenda – Addition of N4, N5
Approval of Minutes
Commissioner Bishop moved to approve the minutes of the February 20, 2018, seconded by Commissioner Powell. The motion passed unanimously.
Approval of Consent Agenda
- Approve raffle permit for Valley City Lions, Valley Quilters
- Approve Mechanical Contractor license for Dakota Plains Mechanical Corporation
- Approve parade application for ND State Firefighters Convention on June 1 on Central Avenue
Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Public Comments
There were no public comments.
Public Hearing
Open public hearing for beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S
President Carlsrud declared the public hearing open. Police Chief Hatcher had no issues with the transfer. James Leevers on behalf of County Bottle Shop stated that the employees will stay with the change in ownership. President Carlsrud declared the public hearing closed.
Consider beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Avenue S
Commissioner Bishop moved to approve the beer and liquor license transfer request for County Bottle Shop, Inc. dba The Liquor Locker at 124 Central Ave S, seconded by Commissioner Magnuson. The motion passed unanimously.
Resolution
Approve Resolution No. 2133, a resolution Accepting Final Plans and Specifications for Paving Improvement District 115 (SU-2-990(055)059) and authorizing Engineer to Advertise for bid.
Chad Petersen stated that the 3rd Avenue SE reconstruction is scheduled for a May 11, 2018 bid opening. President Carlsrud clarified that the street lights will not be special assessed. Commissioner Pedersen moved to approve Resolution No. 2133, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2134, a resolution Accepting Final Plans and Specifications for Storm Sewer Improvement District 51 and authorizing Engineer to Advertise for bid.
Mike Strom reported that Storm Sewer Improvement District 51 is located adjacent to the ND Winter Show and will address erosion issues. Commissioner Bishop moved to approve Resolution No. 2134, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2135, a resolution Accepting Final Plans and Specifications for Sanitary Sewer Improvement District 62 and authorizing Engineer to Advertise for bid.
Mike Strom indicated that Sanitary Sewer Improvement District 62 is primarily a sewer reline project and responded to Commissioner Bishop that an original portion of the project is now scheduled for full replacement at a later date. Commissioner Bishop moved to approve Resolution No. 2135, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2136, a resolution Approving Bid and Awarding Contract for Paving Improvement District 117.
Mike Strom recommended awarding bid for Paving Improvement District 117 to Northern Improvement in the amount of $572,988.55. Commissioner Powell moved to approve Resolution No. 2136, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2137, a resolution Approving Bid and Awarding Contract for John Deere Water Tower Recoating.
Mike Strom recommended awarding bid to Maguire Iron for John Deere Water Tower Recoating in the amount of $59,700. Commissioner Magnuson moved to approve Resolution No. 2137, seconded by Commissioner Powell. The motion passed unanimously.
New Business
Approve tobacco license for County Bottle Shop Inc. dba The Liquor Locker at 124 Central Avenue S
Emma Tufte indicated that the two tobacco license applications are due to change in ownership and will not exceed the allotted number of tobacco licenses. Commissioner Pedersen moved to approve the tobacco license for County Bottle Shop dba The Liquor Locker at 124 Central Avenue S, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve tobacco license for Leevers Foods, Inc. at 148 South Central Avenue
Commissioner Pedersen moved to approve the tobacco license for Leevers Foods, Inc. at 148 South Central Avenue, seconded by Commissioner Powell. The motion passed unanimously.
Approve Application for Property Tax Exemption Improvements to 628 11th Ave SW
Assessor Hansen stated that the Ridgeview Place Apartment will be making improvements that qualify it for a Property Tax Exemption and recommended the approval of the application. Commissioner Powell moved to approve the application for Property Tax Exemption Improvements at 628 11th Ave SW, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Special Alcohol Beverage Event Permit for City Lights at Barnes County Museum on March 15, 2018
Commissioner Pedersen moved to approve a special alcohol event permit for City Lights, seconded by Commissioner Magnuson. The motion passed unanimously.
Consider transferring ownership of a piece of City property to NDDOT
City Administrator Schelkoph reported that NDDOT has requested the transfer of city property to expand the right away along I-94 near West Main (parcel # 63-3021439) and install a box culvert. Schelkoph stated that the NDDOT project will bypass the city culvert and future repair of the city culvert, estimated to cost $500,000 to $600,000, will not be needed. Chad Petersen stated that NDDOT is planning to stabilize the area in 2018, reconstruct Interstate in 2019 and install the box culvert in 2019 or 2020.
Commissioner Magnuson moved to deed city property, parcel #63-3021439, to North Dakota Department of Transportation, seconded by Commissioner Powell. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph reminded the public that Main Street will close beginning March 12 and continue for the next ten months.
City Updates & Commission Reports
City Attorney Mertins thanked Commissioners for setting up their new valleycity.us email accounts.
Chad Petersen from KLJ stated that Main Street has a truck detour route and two other detour routes that will be used – one during special events when Central Avenue is closed.
Commissioner Bishop thanked VCPD & VCFD members who take overnight and early morning calls for service.
President Carlsrud thanked the street, garbage and landfill crews for their work during the recent snow event. Carlsrud encouraged citizens to attend the ND Winter Show.
Adjourn
The meeting was adjourned at 5:34 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City