Category Archives: City Commission

7.23.2020 Visitors Committee Minutes

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July 23, 2020

City of Valley City Commission Chamber

July 23, 2020 at 7:15 AM

Chair Koepplin called the meeting to order at 7:15 AM.

Present:  Bobby Koepplin, Ken Reid, Mary Lee Nielson, Paige Bjornson and Greg Vanney (via conference call).

Minutes
Member Reid moved to approve the minutes of the April 22, 2020 meeting, seconded by Member Nielson. Motion carried.

Financials Year to Date

  • Image Enhancement Grants
    $56,673.09 estimated available 2020 funds.

Member Nielson moved to approve the Image Enhancement Grant financials as submitted by the City, seconded by Member Vanney. Motion carried.

  • Food & Beverage Grants
    Deficit of $14,562.99 estimated 2020 funds.  Last payment of the Winter Show due January 2021 which stretches what’s available.  Member Nielson questioned the 2020 estimated annual revenue.  Deputy Auditor Klein stated it was lowered from $119,000 to $115,000.

Member Nielson moved to approve the Food & Beverage Grant financials as submitted by the City, seconded by Member Reid. Motion carried.

Consider 2021 Beautification Committee Budget. Member Bjornson made a motion to approve $4,500 VC Beautification Committee 2020 Budget, seconded by Member Vanney.  Member Nielson stated she felt the request for $4,500 was high for the current circumstances taking place.  Member Bjornson agreed and withdrew her previous motion, Member Vanney withdrew his second.  Member Nielson made a motion to approve same budget recommendation as last year of $4,000 and make a recommendation to the City, seconded by Member Reid.  Motion carried.

Consider 2021 CVB Budget.  Committee recognized conflict of interest for Member Nielson.  Member Nielson stated she prepared two budgets, one basic ($80,000) the other taking COVID-19 into consideration ($48,000).    The budget should run between the two pending income from occupancy tax.  Member Bjornson made a motion to approve and make recommendation to the City of 2020 CVB budget from $48,000-$80,000 pending occupancy tax income, seconded by Member Reid.  Motion carried. (Mary Lee Abstained)

Consider Application for Image Enhancement for Valley Gallery of Photography.  George Dutton presented his application.  He is requesting to have a marquee on to help Identify the history of the Pillar Bldg, replace weathered awnings and install signs identifying businesses within building.  Member Nielson made a motion to approve $5000 for Image Enhancement funds and make recommendation to the City, seconded by Member Bjornson.  Motion carried.

Consider Application for Image Enhancement for Bridgetown Storage and Properties LLP.  Donny Eberle presented application along with additional photos of area in discussion.  Member Vanney stated he did not see a requested amount on the application.  Donny replied the project will cost approximately $40,000-$60,000 so would like the full amount.  Member Koepplin stated it is not historic so cap would be $5,000.  Member Reid made a motion to approve $5,000 for Image Enhancement funds and make recommendation to the city, seconded by Member Vanney.  Motion carried.

Consider Food & Beverage Application for the Eagles 2192.  Darryl Stensland presented application.  Requesting help for new roof.  They had just did remodeling of carpet, painting and some roof patching however this spring they had a disaster.  It started raining in the building and ceiling tile had fallen on the floor.

Member Koepplin reminded those present of the previous grants to the Eagles.  In 2003 $45,710.07 to help with roof and air conditioners, 2011 for $5,000 Image Enhancement and in 2016-2017 $50,074 to stabilize building foundation.  Member Nielson made a motion to fund the project up to $41,861 per guidelines, having the Eagles get a line of credit and City release funds as they are available as a recommendation to the City, seconded by Member Reid.  Motion carried.

Other

Member Vanney informed the committee he will be retiring October 15th and moving out of state so would not be able to remain on the committee.  Member Koepplin requested Member Vanney to discuss with VCSU as they forward a nomination as a recommendation to fill the VCSU seat.   

Meeting adjourned at 8:04 AM.

07/21/2020 City Commission Agenda

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The City Commission Meeting will begin on Tuesday, July 21, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.
Members of the public may view the meeting online
https://zoom.us/j/93023533399?pwd=NXFUcE9Mc2NXUE5ldmx1akcwMzc2dz09
Password: 1GgA30 or listen by calling (1 346 248 7799) Webinar ID: 930 2353 3399 Password 716237

CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE (PLEASE STAND)
APPROVAL OF AGENDA
APPROVAL OF MINUTES

Minutes from July 7, 2020 meeting

APPROVAL OF CONSENT AGENDA

A. Approve Mechanical Contractor License for Laney’s Inc.
B. Approve Block off Street Application for the VC Chamber of Commerce on July 22nd for
Crazy Daze.
Roll Call: Gulmon Bishop Magnuson Erickson Carlsrud

PUBLIC COMMENTS

During the COVID-19 emergency, members of the public may request to make a public comment regarding city business by contacting City Hall (701) 845-1700 by 12 NOON on the day of the meeting to make arrangements.
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
 No personal attacks to persons present or not
 No inflammatory language used during time that you have the platform
 5 minute maximum or as directed by the chair
 Thank you for participating in City Government.

ORDINANCE

  1. Approve second and final reading of Ordinance No. 1058, an Ordinance Creating Section 20-04.01 to Extend City Sales, Use & Gross Receipts Tax dedicated to Permanent Flood Protection (City Attorney Martineck)
    Roll Call: Bishop Erickson Gulmon Magnuson Carlsrud
  2. Approve second and final reading of Ordinance No. 1062, an ordinance to amend and reenact sections 14-08-07 and 14-08-20 of the Valley City Municipal Code related to penalties for striking unattended motor vehicle and driving without liability insurance. (City Attorney Martineck)
    Roll Call: Magnuson Bishop Erickson Gulmon Carlsrud

RESOLUTION

  1. Approve Resolution No. 2258, a resolution accepting bid and awarding contract for Permanent Flood Protection Erosion Mitigation Phase 1 (Woodland Park Riverview Drive). (KLJ Engineer)
    Roll Call: Erickson Gulmon Bishop Magnuson Carlsrud

NEW BUSINESS

  1. Approve Special Alcohol Beverage Permit for the Valley City Eagles Aerie 2192 on Central Avenue-200 Block for Summer Nights on Central Event on 7/23/2020, 7/30/2020, 8/20/2020 and 8/27/2020. (Finance Director Richter)
    Roll Call: Magnuson Erickson Gulmon Bishop Carlsrud
  2. Approve quote for Storm Sewer Inlet Repair at 8th Ave SW/Main Street. (KLJ Engineer)
    Roll Call: Bishop Erickson Gulmon Magnuson Carlsrud
  3. Census 2020 Report (Mayor Carlsrud/Fire Chief Magnuson)

CITY ADMINISTRATOR’S REPORT
CITY UPDATES &COMMISSION REPORTS
ADJOURN

07/07/2020 City Commission Agenda

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The City Commission Meeting will begin on Tuesday, July 7, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/91887157013?pwd=NTc1NG5QQW1VNU5uRUF5VzVTUEVLUT09

Password: 9eRAAF or listen by calling (1 346 248 7799) Webinar ID: 918 8715 7013 Password 793869

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Oath of Office for Police Officer Ian Jacobson

Approval of Agenda

Approval of Minutes

Minutes from June 23, 2020 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of
  3. Approve Block off the Street Request for On the Move “Let’s Walk Valley City” Event on July 20, 2020 from 5:00 PM to 8:00 PM at 4th Ave NE from 9th Street NE to 6th Street NE

Roll Call:          Erickson           Gulmon           Bishop             Magnuson        Carlsrud


Public Comments

During the COVID-19 emergency, members of the public may request to make a public comment regarding city business by contacting City Hall (701) 845-1700 by 12 NOON on the day of the meeting to make arrangements.

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  • Approve second and final reading of Ordinance No. 1060, an ordinance to amend and reenact Chapter 5 of Title 8 and Section 11-05-18 of the Valley City Municipal Code, relating to mobile vendors and transient merchants.

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

  • Approve second and final reading of Ordinance No. 1061, an Ordinance to Adopt and Enact Section 1-01-15 of the Valley City Municipal Code related to Crime Victim Witness Fee (City Attorney Martineck)

Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud

  • Approve first reading of Ordinance No. 1058, an Ordinance Creating Section 20-04.01 to Extend City Sales, Use & Gross Receipts Tax dedicated to Permanent Flood Protection (City Attorney Martineck)

Roll Call:          Bishop             Erickson          Gulmon           Magnuson        Carlsrud

Resolution

  • Approve Resolution No. 2258, a Resolution Amending Fee Schedule for Commercial Tree and Branch Disposal (Commissioner Erickson)

Roll Call:          Erickson           Gulmon           Bishop             Magnuson        Carlsrud

New Business

  • Discuss job title for City Administrator position (Commissioner Bishop)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

  • Approve Appointment for the Visitors Committee (1 opening, 4 year term ending June 30, 2024)

Roll Call:          Bishop             Erickson          Gulmon           Magnuson        Carlsrud

  • Approve Property Tax Exemption for Improvements to Residential Building at 905 9th Avenue SE (City Assessor Hansen)

Roll Call:          Magnuson         Gulmon           Bishop             Erickson          Carlsrud

  • Approve Assistant Public Works (Operations) Superintendent Position for Succession Planning (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Finance Meeting

07/07/2020 Finance Meeting Agenda

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3:30 PM

The City Commission Meeting will begin on Tuesday, July 7, 2020 at 3:30 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online https://zoom.us/j/92661638526?pwd=NGU1WFJRYzhmVG5pNGVxdmYyR0JTUT09

Password: 9XdxaE or listen by calling (1-253-215-8782) Webinar ID: 926 6163 8526 Password 729838

Call to Order

Roll Call

Agenda items

  • Department reports.
    1. Discuss bids for transformers for electrical department.
    2. Out of State Travel Requests
  • Review monthly bills/reports (10 minutes) – (President Carlsrud)
  • Discuss job title for City Administrator position (Commissioner Bishop)
  • Discuss Nature Gardens (President Carlsrud)
  • Discuss Water Service WS-16 surcharge for unmetered water services to apartments, condominiums, townhouses and trailer sites (President Carlsrud)

  • Discuss Assistant Public Works (Operations) Superintendent Position for Succession Planning (City Attorney Martineck)
  • Discuss Storm Water Management Plan for proposed Fire Department addition. (Building Inspector Andersen)
  • Discuss changing disposal rate for trees from $0 to $5 per ton for commercial tree haulers. (Commissioner Erickson)

Adjourn

06/23/2020 City Commission Agenda

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The City Commission Meeting will begin on Tuesday, June 23, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online (https://zoom.us/j/98694073301?pwd=VjRWZlhVNWJ0QjhvWUFFbDh3WUdvdz09) Password 4tTbXr or listen by calling (1 346 248 7799) Webinar ID: 986 9407 3301 Password 534462

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda

Approval of Minutes

Minutes from June 16, 2020 meeting

Approval of Consent Agenda

  1. Approve Raffle Permit for D&C Home Improvement

Roll Call:          Magnuson        Erickson          Gulmon           Bishop             Carlsrud

New Business

  1. Elect Vice President to City Commission

    Roll Call:          Bishop             Erickson          Gulmon           Magnuson        Carlsrud
  2. Approve Reorganization of Commissioner’s Portfolios
    • Finance
    • PW Streets, Sanitation, Sewer & Water Distribution
    • PW Electric & Water Treatment Plant
    • Police & Fire
    • Building & Grounds

      Roll Call:          Erickson          Gulmon           Magnuson        Bishop             Carlsrud
  3. Appoint and approve Commissioner assignments to additional committees and boards
    • Valley City Planning & Zoning Commission (2 commissioners)
    • Valley City Library Board (1 commissioner)
    • City County Health Board (1 commissioner)
    • Barnes County Planning & Zoning Commission (2 commissioners)
    • Valley City-Barnes County Development Corporation (2 commissioners)
    • Board for Community Service (1 commissioner)

      Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

06/02/2020 City Commission Minutes

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The City Commission Meeting began on Tuesday, June 2, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online (https://zoom.us/j/98978843732?pwd=QVpONXRTOEU3Z2tIckd4Zy9RZTI0UT09) Password 5aJ44L or listen by calling (1-669-900-9128) Webinar ID: 989 7884 3732 Password 674864

President Carlsrud called the meeting to order at 5:04 PM. President Carlsrud asked for a moment of silence in honor of Fallen Officer Holte from Grand Forks Police Department.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others present: City Administrator Crawford, City Attorney Martineck. City Auditor Richter, Deputy Auditor Klein, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.

Oath of Office for City Administrator Gwen Crawford

President Carlsrud administered the Oath of Office for City Administrator Gwen Crawford.

Approval of Agenda – Addition of Consent C.C, E, F; N3; Remove Consent D; Addition of N4

Approval of Minutes

Commissioner Powell moved to approve the minutes from the May 19, 2020 meeting, seconded by Commissioner Bishop. Motion carried.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $1,009,556.60
  3. Approve Electrician,  Plumber and/or Mechanical Contractor license for
    1. Maple River Electric
    1. On Demand Plumbing
    1. Energize Electric, LLC
  4. Approve Tree Trimming & Removal License for GS Services
  5. Approve Raffle Permit for Sheyenne River Valley National Scenic Byway
  6. Approve Block off the Street Request for VCSU (on Viking Drive SW from 4th Ave SW to 2nd Ave SW)

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Public Hearing for Annexation of Auditor’s Lot Number 1 of the NE1/4 of the SW ¼ of Section 27, Township 140, Range 58, Barnes County, ND
City Attorney Martineck reported that the Waterfront Meadows project includes this new annexation request for the roadway access to the new subdivision. President Carlsrud declared the public hearing open. There were no public comments. Commissioner Magnuson moved to close the hearing; seconded by Commissioner Powell. The motion passed unanimously.

Approve first reading of Ordinance No. 1059, an Ordinance Relating to the Annexation of Territory described as Auditor’s Lot Number 1 of the NE1/4 of the SW ¼ of Section 27, Township 140, Range 58, Barnes County, ND

Commissioner Magnuson moved to approve the first reading of Ordinance No. 1059, seconded by Commissioner Powell. The motion passed unanimously.

Ordinance

Approve second and final reading of Ordinance No. 1056, an Ordinance Repealing Section 2-04-03 of V.C.M.C., relating to residency requirements of appointive officers and employees of city

City Attorney Martineck reported there were no changes to the ordinance since the first reading. The purpose of the ordinance is to repeal/remove the 15 minute residency requirement for all city employees.

Commissioner Bishop moved to approve Ordinance No. 1056, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2257, a Resolution Approving Final Plans and Specifications for Permanent Flood Protection Erosion Mitigation Phase 1 (Woodland Park and Riverview Drive) and Authorizing Engineer to Advertise for Bids

Chad Petersen from KLJ stated he will incorporate the comments from the Finance Meeting into the final plans with 80% cost share from the State Water Commission; 20% local share. Permits are in place except for the USACE permit and once it is obtained, advertising for bids will occur.

Commissioner Bishop inquired if they foresee any issues with the permit. Petersen stated it was submitted end of 2019 and revised copy submitted February 2020. Petersen confirmed construction is expected to begin this year.

Commissioner Magnuson moved to approve Resolution No. 2257, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve request for $15,000 (from city sales tax dedicated to economic development) to assist with VC Smart Restart Campaign

Jennifer Feist (Development Corporation) appeared by Zoom in conjunction with Mary Lee Nielsen, CVB and Kay Vinje, Chamber. The groups are working on campaigns to assist local businesses and encourage people to do business locally. Commissioner Magnuson moved to approve the request, seconded by Commissioner Bishop. The motion passed unanimously.

Approve purchase of (2) 300KVA 480/277 Padmount Transformers from Resco in the amount of $13,592.00

President Carlsrud reported one pump is going to pump station and one will be a backup. Commissioner Bishop moved to approve the purchase, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve 2020 – 2021 Gaming Site Authorization for Valley Twisters Gymnastics Inc at Bridges Bar & Grill

Commissioner Erickson moved to approve the Gaming Site Authorization, seconded by Commissioner Bishop. The motion passed unanimously.

Authorize Public Works to credit commercial garbage accounts for entities affected by COVID-19 pandemic

City Auditor Richter reported this was discussed during the Finance Meeting. Public Works Accountant Jacobson and Lead Accounting Clerk Kiefert reviewed the commercial garbage accounts and identified the businesses with the most impact from COVID-19. The credit for pickup fees for each business is based on the number of pickups scheduled per week and the size of the dumpster(s). The credits will total between $2,000 and $3,000.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported on the first two days on the job.

City Updates & Commission Reports

City Auditor Richter welcomed City Administrator Crawford to the City.

Chad Petersen from KLJ reported Permanent Flood Protection Phase III floodwalls continue to be poured near the Master Lift Station. Permanent Flood Protection Phase IIA seeding will occur. Startup meeting for pump went well. 5th Avenue NW project continues with storm sewer work. Seal Coat Project will start middle of next week.

Commissioner Erickson welcomed Gwen.

Commissioner Powell welcomed Gwen. Thanks Scott & VCFD for efforts to respond to a gas leak.

Commissioner Bishop thanked VCPD officers for their work.

Commissioner Magnuson thanked VCPD officers for their work; welcomed Gwen. Commissioner Magnuson stated summer time is here and that the broken road is for walkable /biking travel.  Magnuson asked the public to watch out for kids on the streets.

President Carlsrud thanked city employees. Keep COVID-19 important. Thanked peace officers for their work and efforts.

Adjourn

Adjourned at 5:35 PM.

06/16/2020 City Commission Agenda

Posted on by

Tuesday, June 16, 2020
5:00 PM

The City Commission Meeting will begin on Tuesday, June 16, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online (https://zoom.us/j/97914864324?pwd=WU9HcjJhSDVaZmwvRnQxQjVkWmlxZz09) Password 9PhqpQ or listen by calling (1 253 215 8782) Webinar ID: 979 1486 4324 Password 481130

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Approval of Agenda

Approval of Minutes

Minutes from June 2, 2020 meeting

Approval of Consent Agenda

  1. Approve Renewal Application for Cabaret License:
    1. F.O.E. Aerie 2192

Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud

Public Comments

During the COVID-19 emergency, members of the public may request to make a public comment regarding city business by contacting City Hall (701) 845-1700 by 12 NOON on the day of the meeting to make arrangements.

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.


Public Hearing

  1.  Public Hearing for Mobile Vendors and Transient Merchants Licensing

Declare public hearing open.

Close hearing.

Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud

Approve first reading of Ordinance No. 1060, an ordinance to amend and reenact Chapter 5 of Title 8 and Section 11-05-18 of the Valley City Municipal Code, relating to mobile vendors and transient merchants.

Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud

Ordinance

  1.  Approve second and final reading of Ordinance No. 1059, an Ordinance Relating to the Annexation of Territory described as Auditor’s Lot Number 1 of the NE1/4 of the SW ¼ of Section 27, Township 140, Range 58, Barnes County, ND (City Attorney Martineck)

Roll Call:          Erickson          Magnuson        Bishop             Powell              Carlsrud

New Business

  1. Receive the Barnes County Official Canvassed Abstract and the Certificate of Election from the Primary Election held on June 9, 2020 (City Auditor Richter)
    Roll Call:          Powell              Magnuson        Erickson          Bishop             Carlsrud
  2. Consideration of Nights on Central (President Carlsrud)
    Roll Call:          Bishop             Magnuson        Erickson          Powell              Carlsrud
  3. Consider job descriptions for Assistant Fire Chief and Engineering Project Manager/Building Inspector (City Attorney Martineck)
    Roll Call:          Powell              Bishop             Erickson          Magnuson        Carlsrud
  4. Approve 2020 – 2021 Gaming Site Authorizations for the following (City Auditor Richter):
    1. North Dakota Winter Show at North Dakota Winter Show Event Center
    1. Valley City Eagles Aerie 2192 Fraternal Order of Eagles at the Eagles; Captain’s Pub; Labor Club; My Bar; City Lights; Tavern 94
      Roll Call:          Erickson          Magnuson        Bishop             Powell              Carlsrud
  5. Approve Appointment for the following committees and terms (City Auditor Richter):
    • Zoning Board of Adjustment (Variance) – 3 openings, 3 year term
      • Allen Schuldt
      • Ken Reid
      • Jim Wright
    • Visitors Committee – 3 openings, 4 year term
      • Bobby Koepplin
      • Mary Lee Nielson
      • Vacancy

        Roll Call           Magnuson        Erickson          Powell              Bishop             Carlsrud
  6. Discuss Urban Road Funding Request for Streetscape Phase II (KLJ)
  7. Approve Change Order #1, Project No. SU-2-990(059) – 5th Ave NW Reconstruction (KLJ)
    Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud
  8. Approve Change Order #2, Project No. SU-2-990(059) – 5th Ave NW Reconstruction (KLJ)
    Roll Call:          Powell              Erickson          Bishop             Magnuson        Carlsrud
  9. Approve Renewal Applications for the following Alcoholic Beverage Licenses:
    • Brockopp Brewing, LLC
    • The Captains Pub
    • Chinese Palace
    • Hi-Line Hospitality, LLC dba City Lights
    • Dakota Silver, LLC
    • F.O.E. Aerie 2192
    • Jimmy’s Pizza
    • Sabir’s Dining & Lounge
    • Main Street Off-Sale, LLC dba Tavern 94
    • The Labor Club
    • County Bottle Shop, Inc dba the Liquor Locker
    • Valley City Town & Country Club
    • VC Developers LLC dba Bridges Bar & Grill
    • Woodland Lodge LLC dba Woodland Steakhouse
      Roll Call:          Erickson          Magnuson        Powell              Bishop             Carlsrud
  10. Discuss Renewal Applications for the following Alcoholic Beverage Licenses:
    • Mosby LLC dba Boomers Corner Keg
    • My Bar
    • The Clubhouse Lounge LLC
      Roll Call           Magnuson        Powell              Erickson          Bishop             Carlsrud
  11. Approve Renewal Applications for the following Retail Tobacco Licenses:
    • Brothers III
    • CHS Inc dba Dakota Plains Ag (151 9th Ave NW)
    • CHS Inc. dba Dakota Plains Ag (807 Main St)
    • F.O.E. Aerie 2192
    • Family Dollar, Inc. dba Family Dollar #27662
    • Farmers Union Oil Company of Moorhead, MN dba PetroServe USA #071
    • And authorize the Auditor’s Office to issue licenses for applicants who meet all licensing requirements before June 30, 2020
      • The Liquor Locker dba County Bottle Shop, Inc.
      • Dakota Silver, LLC
      • DG Retail, LLC dba Dollar General Store #17856
      • Leevers Foods, Inc (424 2nd Ave NE)
      • Leevers Foods, Inc (148 S Central Ave)
      • Mosby LLC dba Boomers Corner Keg

        Roll Call:          Bishop             Powell              Magnuson        Erickson          Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

05/19/2020 City Commission Minutes

Posted on by

May 19, 2020
5:00 PM

The City Commission Meeting began on Tuesday, May 19, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public were not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public could view the meeting online (https://zoom.us/j/97740454720) or listen by calling (669) 900-9128 Webinar ID: 977 4045 4720.

President Carlsrud called the meeting to order at 5:00 PM.

Members Present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson (joined at 5:08 PM by Zoom)

Members Absent: Commissioner Erickson.

Others Present: City Auditor Richter, City Attorney Martineck, Police Chief Hatcher. Those appearing by Zoom/phone included Chad Petersen from KLJ, Wesley Wintch (VCSU), Greg Stroeing (Love’s Addition), Chris Johnson (Love’s Addition), Gwen Crawford.

Approval of Agenda – Addition of N8; O3 Moved to N9

Approval of Minutes

Commissioner Powell moved to approve the minutes from May 5, 2020 meeting, seconded by Commissioner Bishop. Commissioner Bishop requested correction that the President Carlsrud voted nay on the parade application. Motion carried.

Approval of Consent Agenda

  1. Approve Raffle Permit for Fraternal Order of Police James Valley Lodge #4, ND Red Knights

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

Ordinance

Approve second and final reading of Ordinance No. 1055, an Ordinance Rezoning West ½ of Lot 10, East 74.25’ of Lots 11 & 12, Lots 13 and 14 less the North 105’, and Lot 15 of Block 3, Andrus & Sifton’s Addition for VCSU Center for the Arts

City Attorney Martineck reported that there were no changes from the first reading and that this provides rezoning from residential to public. Commissioner Magnuson moved to approve second and final reading of Ordinance No. 1055, seconded by Commissioner Powell. The motion passed unanimously.

Approve first reading of Ordinance No. 1056, an Ordinance Repealing Section 2-04-03 of V.C.M.C., relating to residency requirements of appointive officers and employees of city

Commissioner Bishop moved to approve first reading of Ordinance No. 1056, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2255, a Resolution Approving Plat of Love’s Addition (63-2601150)

City Attorney Martineck reported the application for the Plat of Love’s Addition was reviewed by Planning & Zoning Commission on May 13. The subdivision was approved with no conditions by Planning & Zoning Commission. Commissioner Magnuson moved to approved Resolution No. 2255, seconded by Commissioner Powell. The motion passed unanimously.

Commissioner Erickson appeared by Zoom at 5:08 PM.

Approve Resolution No. 2256, a Resolution Approving Replat of Lot 5, South Valley Addition

City Attorney Martineck stated that Planning & Zoning Commission received a replat request for Lot 5, South Valley Addition. Martineck stated that by approving the replat, the City Commission, is also approving a variance as the frontage feet is 51’ instead of the required 100’. Commissioner Bishop moved to approve Resolution No. 2256, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve proposed Ordinance No. 1058 for publication, an Ordinance Creating Title 20-04.01 to Extend City Sales, Use & Gross Receipts Tax dedicated to Permanent Flood Protection

City Attorney Martineck reported the City Commission previously passed a resolution to place the extension on the ballot for the June election. This ordinance is for publication in the newspaper but won’t be on the agenda for first reading until after the election.

Commissioner Bishop moved to approve, seconded by Commissioner Powell. The motion passed unanimously.

Approve July 1, 2020 – June 30, 2021 Annual Gaming Site Authorization for the following

  1. Valley City Baseball Association at The Clubhouse Lounge
  2. Valley City Hockey and Figure Skating Club at Valley City Town & Country Club
  3. Valley City Hockey and Figure Skating Club at Youth Sports Complex

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

Consider Police Officer COVID-19 hazard pay

Police Chief Hatcher requested $500 additional pay per month for nine police officers who are in the field. Hatcher has funds available through officer vacancies. Hatcher is requesting authorization for three months from March 15 to June 15. Hatcher reported increased percentage of calls for domestic violence and substance abuse over the same time last year.

Commissioner Powell moved to approve as requested, seconded by Commissioner Bishop.

Roll call: Powell – aye; Bishop – aye; Erickson – nay; Magnuson – aye; Carlsrud – aye. Motion carried.

Consider options for street light fixtures on 5th Avenue NW

Commissioner Erickson reported support for acorn lights from Jeff Edwards [Streetscape Committee Chair] & Bobby Koepplin [Streetscape Committee & Beautification Committee Member]. Erickson prefers lanterns as light disperses downward. Erickson recommends lanterns be installed.

Commissioner Erickson moved to purchase lanterns, seconded by Commissioner Bishop. The motion passed unanimously.

Consider Construction Engineering Agreement with KLJ for Paving Improvement District No. 121 – 2020 Seal Coat

Chad Petersen from KLJ requested approval of the construction engineering agreement for the 2020 seal coat project which includes five areas in town. Work is scheduled to begin in mid-June. The contract is an hourly not to exceed capped at $11,500.

Commissioner Bishop moved to approve the agreement, seconded by Commissioner Magnuson. Roll call: Magnuson – aye; Erickson – nay; Powell – aye; Bishop – aye; Carlsrud – aye.

Consider Construction Engineering Agreement with KLJ for Water Main Improvement District No. 101 – 5th Ave NW

Commissioner Magnuson moved to approve agreement, seconded by Commissioner Powell. The motion passed unanimously.

Consider projects for 2021 North Dakota Water Development Plan

Chad Petersen from KLJ stated the State Water Commission requests a development plan every two years. This document has been updated with costs for 2021 water projects. Submission of the plan makes the projects a higher priority for cost-share requests through the State Water Commission. Funding needs to be available for a project to proceed. 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Chad Petersen from KLJ stated the information will be presented to SWC.

The motion passed unanimously.

Approve Purchase Agreement re Auditor’s Lot 1 in the SW ¼, Section 27, Township 140, Range 58, between George Gaukler and Bridgetown Development LLP

City Attorney Martineck reported that the agreement is for the Waterfront Meadows plat. Auditor’s Lot 1 will be 8th Avenue. The agreement states that the City will not charge any tap fees in the future. Martineck stated the City has no expenses for this portion of 8th Avenue so there would be no expenses to recover.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Roll Call: Erickson – aye; Bishop – aye; Powell – abstained due to conflict of interest; Magnuson – aye; Carlsrud – aye. Motion carried.

Discuss Ordinance Creating a Mobile Vendor License

City Attorney Martineck reported the mobile vendor license is currently addressed in both Title 8 & Title 11. Based on the changes recommended, the most appropriate process is for the Planning & Zoning Commission to review the ordinance at its June meeting.

Commissioner Erickson requested coordination with state so that sales tax can be collected. Commissioner Magnuson recommended a fee be charged. Commissioner Bishop concurred.

City Updates & Commission Reports

Fire Chief Magnuson reported the VCFD continues celebrations. Magnuson reminded the public that open fires require diligence due to the dry conditions.

Police Chief Hatcher thanked the VCFD & VCPW for their work to clean up the broken road area. Lights and cameras will be installed.

Chad Petersen from KLJ stated that PFP Phase III concrete walls are being poured. 5th Avenue NW recycled material is begin removed from the roadway; KLJ has received some dust complaints – contractor will address. Bank Forward called regarding use of parking lot to access the streets – KLJ will install signs to help minimize.

President Carlsrud thanked VCFD & VCPW for efforts on broken road.

Adjourn

Meeting adjourned at 5:43 PM.

06/02/2020 Finance Meeting Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, June 2, 2020 at 2:30 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online (https://zoom.us/j/94451906824?pwd=YlltYm4xUU1HUndvQVZiZ3JhZG9VQT09) Password 5RNV3K or listen by calling (1-669-900-9128) Webinar ID: 944 5190 6824 Password 418153

Call to Order

Roll Call

Agenda items

  1. Commission Topics
    1. Discuss Succession Planning for Building/Fire Inspector
  2. Department reports.
    1. Out of State Travel Requests
    1. Discuss Transformer bid (Electric Superintendent Senf)
  3. Review monthly bills/reports (10 minutes) – (President Carlsrud)
    1. Public Works Capital Budget Update (City Auditor Richter)
    2. Discuss crediting commercial garbage accounts that were closed during the COVID-19 due to ND Governor’s Executive Orders (2020-06, 2020-06.1, 2020-06.2, 2020-06.3) (City Auditor Richter)
  4. Engineering topics:
    1. Discuss local share for I-94 West Business Loop/Main Street hillslide repair scheduled in 2022 (KLJ)
    2. Discuss proposed Mill & Overlay work on 2nd Ave SE and 5th Ave SW (KLJ)
    3. Discuss Permanent Flood Protection Erosion Mitigation Phase 1 (Woodland Park and Riverview Drive) project (KLJ)
  5. Discuss granting easement for non-motorized trail access across city property (west Valley City railroad bed) (Bobby Koepplin)

Adjourn

06/02/2020 City Commission Agenda

Posted on by

The City Commission Meeting will begin on Tuesday, June 2, 2020 at 5:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. Members of the public are not permitted in the Commission Chambers due to COVID-19 and as allowed in ND Executive Order 2020-16.

Members of the public may view the meeting online (https://zoom.us/j/98978843732?pwd=QVpONXRTOEU3Z2tIckd4Zy9RZTI0UT09) Password 5aJ44L or listen by calling (1-669-900-9128) Webinar ID: 989 7884 3732 Password 674864

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Oath of Office for City Administrator Gwen Crawford

Approval of Agenda

Approval of Minutes

Minutes from May 19, 2020 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                                  
  3. Approve Electrician,  Plumber and/or Mechanical Contractor license for
    1. Maple River Electric
    1. On Demand Plumbing
  4. Approve Tree Trimming & Removal License for GS Services

Roll Call:          Magnuson        Erickson          Powell              Bishop             Carlsrud

Public Comments

During the COVID-19 emergency, members of the public may request to make a public comment regarding city business by contacting City Hall (701) 845-1700 by 12 NOON on the day of the meeting to make arrangements.

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

  1. Public Hearing for Annexation of Auditor’s Lot Number 1 of the NE1/4 of the SW ¼ of Section 27, Township 140, Range 58, Barnes County, ND (City Attorney Martineck)

    Declare public hearing open.
    Close hearing.

    Roll Call:          Erickson          Powell              Magnuson        Bishop             Carlsrud

Approve first reading of Ordinance No. 1059, an Ordinance Relating to the Annexation of Territory described as Auditor’s Lot Number 1 of the NE1/4 of the SW ¼ of Section 27, Township 140, Range 58, Barnes County, ND (City Attorney Martineck)

Roll Call:          Powell              Bishop             Magnuson        Erickson          Carlsrud

Ordinance

  1. Approve second and final reading of Ordinance No. 1056, an Ordinance Repealing Section 2-04-03 of V.C.M.C., relating to residency requirements of appointive officers and employees of city (City Attorney Martineck)

    Roll Call:          Bishop             Erickson          Powell              Magnuson        Carlsrud

Resolution

  1. Approve Resolution No. 2257, a Resolution Approving Final Plans and Specifications for Permanent Flood Protection Erosion Mitigation Phase 1 (Woodland Park and Riverview Drive) and Authorizing Engineer to Advertise for Bids (KLJ)

    Roll Call:          Magnuson        Bishop             Powell              Erickson          Carlsrud

New Business

  1. Approve request for $15,000 (from city sales tax dedicated to economic development) to assist with VC Smart Restart Campaign (Jennifer Feist, Valley City-Barnes County Development Corporation)

    Roll Call:          Erickson          Magnuson        Bishop             Powell              Carlsrud
  2. Approve purchase of (2) 300KVA 480/277 Padmount Transformers from Resco in the amount of $11,899.47 (Public Works Accountant Jacobson)

    Roll Call           Magnuson        Erickson          Powell              Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn