City Commission Meeting
Valley City, North Dakota

Tuesday, March 5, 2024

President Carlsrud called the meeting to order at 5:03 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Magnuson, Commissioner Bishop, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add NB 2. Approve Selling City Owned Properties in the NW Industrial Park.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the February 20, 2024, Commission Meeting and the February 27, 2024, Special Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Raffle Permits for:

1. VCSU Foundation on 3.15.2024 at the Eagles.
2. ND Appaloosa Club on 8.14.2024 at the NDWS Facility.
3. Valley City High School DECA on 4.5.2024 at Valley City High School.
4. Krista Johnson Benefit on 3.16.2024 at the Eagles.

Approve 2024 Tree Trimming and Removal Service License for Mike’s Construction & Repair, Oriska. ND

Approve Mechanical Contractor License for Dakota Plains Mechanical, Fargo, ND

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ORDINANCE

Approve Second and Final Reading of Ordinance 1148, ordinance to amend and reenact sections 5-01-01 and 5-01-02, and create and enact section 5-01-00.1, related to possession of animals.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call Vote: Bishop – Aye, Gulmon – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye. Motion Passed.

First Reading of Ordinance 1149 an Ordinance to Amend and Reenact Chapter 7-04 Related to Building Numbering, Streets, and Avenues.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

First Reading of Ordinance 1150 an Ordinance to Amend and Reenact Section 15-03-09 of the Valley City Municipal Code to Provide Technical Changes.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

RESOLUTION

Approve Resolution 2443, a resolution approving final plans and authorizing engineer to advertise for bids for Paving 129.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,399,702.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Selling City Owned Properties in the NW Industrial Park.

Commissioner Gulmon moved to proceed with the process to sell city property in the NW Industrial Park to Non-Primary Sector which previously was designated for sale only to Primary Sector, with the details to be ironed out for public sale and some requirements that are wanted to fall in place for that particular property, seconded by Commissioner Bishop. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that President Carlsrud and herself were in Washington DC with Missouri River Energy Services to meet with our Congressman and Senators discussing where we are with power and energy. Next, heading to Grand Forks for the Red River Basin Meeting, Valley City has a seat on the Board, which is another piece in water protection and management. Reminder that the next Commission Meeting will be held on Monday the 18^th due to a conflict with training. Congratulations to Ben Lokken on passing the Treatment 4 License Exam.

CITY UPDATES AND COMMISSION REPORTS

City Assessor Current shared the Tax Equalization Meeting will be Tuesday, April 9, 2024 at 4:00PM in the Valley City Chambers.

Fire Chief Magnuson reminded all that the ice on Lake Ashtabula & the river is not safe, stay off. March 23^rd is the Annual Fire Department Fundraiser; the proceeds will go towards the new rescue boat.

City Engineer gave an update on the lead surveys. 72 Residents have responded. Due date was March 1^st.

Commissioner Gulmon reported on the Financials, 2023 was a good financial year. Sales Tax is up 4.2% over the previous year. Food and Beverage tax had their best year since 2015.

Commissioner Erickson congratulated Ben Lokken. Discussion on Clean-up week has started and the rules that have been in play for the last few years will be enforced.

Mayor Carlsrud suggested that allstay off the ice. It seems to be melting from the bottom up.Thank you to the City Staff for all their work. Thank you to the Commissioners for serving.  

ADJOURN

Meeting was adjourned at 5:24 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, February 27, 2024

Vice President Bishop called the meeting to order at 12:00 PM.

Members present: Commissioner Bishop Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson

Others: Finance Director Klein, Administrative Assistant Hintz

Members Absent: President Carlsrud

New Business

Approve Special Alcohol Beverage Permit for the Labor Club on March 2, 2024, at the NDWS Building. Serving during the Corn Hole Event & the Kick-Off Concert.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Delegate Brenda Klein, Finance Director, as an alternative to the President of the City Commission to enter into and sign all relevant documents related to the USDA Rural Development Disaster Grant Application.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Adjourn

Meeting was adjourned at 12:02 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, February 20, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Commissioner Erickson moved to remove New Business item 3. Consider Repeal of Resolution 2411 pertaining to advisory vote on flavored e-liquids and e-cigarettes, seconded by Commissioner Magnuson.

Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to Approve Minutes from the 2.6.2024 Finance and Commission Meetings, the 2.10.2024 Special Commission Meeting and the 2.12.2024 Special Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

ORDINANCE

ORD 1147 An ordinance to amend and reenact sections 5-01-01 and 5-01-02, and create and enact section 5-01-00.1, related to possession of animals.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Roll Call Vote: Magnuson – Aye, Erickson – Nay, Bishop – Aye, Gulmon – Aye, Carlsrud – Aye, Motion Approved.

NEW BUSINESS

Approve Task Order for Construction Engineering for the 2^nd Ave NW/3^rd St NW/4^th St N Reconstruction Project [NDDOT Project Number UGP-2-990(067), PCN 23951].

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call Vote: Erickson – Nay, Bishop – Aye, Gulmon – Aye, Magnuson – Aye, Carlsrud – Aye, Motion Approved.

Approve NDDOT Urban Roads Project Submittal List for Fiscal Year 2025-2028.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford updated the Commissioners on moving the VCSU recycling location to the current Handy Home and Hardware location and expand the current capacity.

Training will be held for the City Staff on the Service Line Warranty Program that was offered last summer. This will be an opportunity for questions to be asked and answered so that staff is prepared when the letters go out to the Residents.

City Attorney Martineck explained that the Public Hearing on the Dangerous Building at 340 3^rd St SE will not be happening as the owner has agreed to demolish the structure. A signed agreement should be completed by month’s end.

Finance Director Klein shared that a CD was renewed and at a higher interest rate.

Police Chief Horner reminded all that with the warmer weather there will be more people out and about. Yield to people in the crosswalks and right of ways. Also, with the fluctuating temperatures, let your cars warm up and melt the frost or scrape the windows for good visibility.

City Engineer stated that the Lead-Free ND post cards have been mailed out to Valley City Residents. The City is urging Residents to respond to the survey by using the QR code or call the Water Service Hotline @ 701.751.8363.

Commissioner Gulmon commented on the 12.31.2023 budgets and that the revenues did outpace the expenses. Kudos to the staff for managing the budgets this year. 

Mayor Carlsrud warned of the thawing & freezing ice on the river and to be careful. The Lead Line Inventory is legitimate and is simple enough that he was able to do this without Suzie’s help.  Thank you to all the Employees for taking care of Valley City.

Adjourn

Meeting was adjourned at 5:23 P.M.

City Commission Meeting
Valley City, North Dakota

Monday, February 12, 2024

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz

Member Absent: Commissioner Erickson

President Carlsrud called the meeting to order at 12:00 PM.

 

PLEDGE OF ALLEGIANCE

NEW BUSINESS

Approve Sam Hill Benefit Raffle on 2.17.24 at the Valley City Eagles Club.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:01 PM.

City Commission Meeting
Valley City, North Dakota

Saturday, February 10, 2024

President Carlsrud called the meeting to order at 10:00 AM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein

Members Absent: Commissioner Bishop, Commissioner Magnuson

President Carlsrud called the meeting to order at 10:05 AM.

 

New Business

Approve Special Alcoholic Beverage Event Permit for Captain’s Pub LLC – Guns & Galentines.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Adjourn

Meeting was adjourned at 10:06 AM.

City Commission Meeting
Valley City, North Dakota

Tuesday, February 6, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

Members Absent: Commissioner Bishop, Commissioner Gulmon

PLEDGE OF ALLEGIANCE

Lead by Cub Scout Pack 562

OATH OF OFFICE FOR SERGEANT KNIGHT

GIVING HEARTS DAY FEBRUARY 8, 2024, PROCLAMATION

APPROVAL OF AGENDA

Add items:

i. Sons of the American Legion, Raffle on 2.11.24 at the Valley City Eagles Club

NB10. Approve Special Alcohol Beverage Event Permit for Valley City FOE Aerie 2192 for    March 6-10, 2024 ND Winter Show.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Magnuson moved to Approve Minutes from the January 16, 2024 Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief/Building Inspector, Electric Department, Finance Director, Sanitation Supervisor, Police Chief, and Street Department Supervisor.

Approve Raffle Application for:

1. Ducks Unlimited Barnes County Chapter, Raffle (Gun) on 3.22.24 at the VC Eagles Club
   1. Valley City JO Volleyball, Raffle & Raffle Boards on 2.10.24 at the VC Eagles Club
   1. Sheyenne Valley Friends of Animals, Raffle on 3.30.24 at VC Eagles Club
   1. CHS Inc – Dakota Plains Ag, Raffle on 3.27.24 at CHS Inc – Dakota Plains Ag
   1. VCSU Trap Club, Raffle on 4.25.24 at Valley City State University
   1. Valley City Fire Department, Raffle on 3.23.2024 at Valley City Eagles Club
   1. Noah Gurrola Astorga Benefit, Raffles on 2.23.24 at Valley City Eagles Club
   1. ND Skill USA, VC ND Chapter, Raffle on 4.5.24 at the Sheyenne Valley Area Career & Tech Center
   1. Sons of the American Legion, Raffle on 2.11.24 at the Valley City Eagles Club

Approve Application for Carr’s Tree Service, Inc for a 2024 Tree Trimming & Removal License

Approve Public Hearing for Dangerous Building at 340 3^rd St SE

Approve Cancellation of Public Hearing for Captain’s Pub Alcoholic Beverage License

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ORDINANCE

ORD 1147 Approve Second and Final Reading of Ordinance No 1147, an Ordinance to Amend and Reenact Sections 12-02-02, 12-02-3, 12-02-06, 12-02-08 Related to Junk, Junk Vehicles, and Abandoned Vehicles on Public Property.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

RESOLUTION

RES 2440 A Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Cost for Paving Improvement District No. 129.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

RES 2441 A Resolution Declaring Necessity for Paving Improvement District No. 129.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,618,408.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Authorize Farm Lease next to landfill to be re-leased and go out for bids.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve City Buyout of 616 Main S East for $50,000.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Agreement with NDDOT for Long-Term Temporary Highway Closure through December 31, 2025.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of concurrence of project IM-NHU-2-094(159)290, PCN 22228 with local share estimated to be $83,806.06.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Accept appointment of architectural firm EAPC for design of public works service center.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve architectural services contract with EAPC for design of public works service center.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

BEK Connect Service 5-Year Renewal Agreement.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval for Mayor to sign FEMA recertification form.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Valley City FOE Aerie 2192 for March 6-10, 2024 ND Winter Show.

 Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that the Teams are working on finishing up some End-of-Year items as well as preparing for the new construction season. She did note that there has been work on cleaning up some of the addresses for properties that have more than one living quarter involved. If one property has one building with two separate living quarters currently, they are correcting this to one house number at one address with a suite number or letter for each unit. This is a Team process and we are working with the Barnes County,  911 and the Post Office.

Finance Director Klein gave an update on tax revenue for November.

City Assessor Current reported that the State of ND has changed the due date for the Homestead Credit to March 31, 2024.

Mayor Carlsrud thanked all the city staff for all their work on the clean-up around town. A special thanks to Cub Scout Pack 562 and their representatives.

Adjourn

Meeting was adjourned at 5:34 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, January 16, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Gulmon via Zoom, Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

Members Absent: Commissioner Magnuson

PLEDGE OF ALLEGIANCE

PROCLAMATION

The week of January 28 through February 3, 2024, was proclaimed as Catholic Schools Week.

APPROVAL OF AGENDA

Remove the Public Hearing regarding Ordinance Violations by the Captain’s Pub.

Remove Item B. on the Consent Agenda, Tree Trimming & Removal License Application for Strom Tree Service Inc. 

Commissioner Bishop moved to approve the changes, seconded by Commissioner Erickson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to Approve the Minutes from the January 4, 2024, Finance and Commission Meetings, seconded by Commissioner Erickson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Local Permit Application for a Raffle for Sanford Clinic of Valley City on February 2, 2024, at Valley City Town & Country Club.

Approve Application for Use of National Guard Building. Schindler Events. Mar 7 – 10, 2024.

Commissioner Erickson moved to approve the Consent Agenda, seconded by Commissioner Bishop.  Motion passed unanimously.

RESOLUTION

RES 2438 A Resolution Regarding Participation in Funding for a Bureau of Reclamation WaterSMART Grant Project. Grubb, project manager with AE2S discussed the Grant provided by the Bureau of Reclamation and shared that it is geared towards Energy & Water Sustainability. A very common application under this grant program is Water Meter Improvements.  Working with the Team here in Valley City they determined that a project to replace 600 Water Nodes would be a good candidate for this grant and assist Valley City in the funding of the replacements with 50% cost share funding.  The total cost estimate for the project is $101,304.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

RES 2439 A Resolution Creating Paving Improvement District No. 129. City Engineer Petersen explained that this project is a combination of project corridors that were sealed in the past 7 to 10 years that have been over laid or reconstructed.  All projects on the map except the 6^th St Project and the 5^th Ave NW Project are identified as Projects that would not be Special Assessed.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

ORDINANCE

ORD 1147 Approved First Reading of Ordinance 1147, an Ordinance to Amend and Reenact Sections 12-02-02. 12-02-03, 12-02-06, and 12-02-08 Related to Junk. Junk Vehicles and Abandoned Vehicles on Public Property. City Attorney Martineck shared that this Ordinance will not change the process for junk vehicles on private property but adds a provision if a vehicle is red tagged for being a junk vehicle or an unregistered vehicle on the public right of way or public parking lot. There would now be some enforcement and the vehicle can be ticketed or towed if the issue is not taken care of.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

NEW BUSINESS

Approve Task Order Master Services Agreement with AE2S. Approve the master service task order agreement between the City of Valley City and the Engineering firm AE2S.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Task Order No. 1 – Valley City General Engineering Services with AE2S. Grubb shared that this is for Instrumentation & Controls work needed as well as other items at the Water Treatment Plant. This is not an exclusive Agreement. It is for $5000 per year for 3 years but the City will only be billed for what is actually used.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Task Order No. 2 – Valley City WaterSMART Grant Application with AE2S. Grubb explained that this Task Order is for the more specific effort of the Grant Application process that was approved with Resolution 2438. With this order the City will now have the template and editable form to pursue future grants.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Consider the Visitor’s Committee Recommendation to Approve the Image Enhancement Grant for Arc of Barnes County Thrift E Shop up to $7500. The Visitor’s Committee recommends approval of this Grant. These funds come through sales tax dollars collected.  

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Depositories for City Funds which meet the Pledge of Securities Requirement. 

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Amendment to City Engineering Agreement and Task Order. City Engineer Petersen explained that this Agreement & Task Order is for the City Engineering Agreement between the City of Valley City and KLJ Engineering. This is to extend the 3-year term that expired on the previous agreement on 12.31.2023. This amendment is to extend the agreement for an additional 3 years to 1.1.2027.This does include an increase from $87,000. to $90,000. per year. This is a “not to exceed” amount.The agreement also includes Moore Engineering as a subcontractor.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call Vote: Bishop – Aye, Gulmon – Aye, Erickson – Nay, Carlsrud – Aye, Motion Approved.

Accept Main Street Outlet Vault Project. City Engineer Petersen shared that this is the Storm Sewer Discharge Vault on Main Street down by the Elks building. Work was completed in the September timeframe but just had the final closeout and inspection with Public Works.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Discussion on the North Dakota Department of Environmental Quality – Water Service Line Inventory. City Engineer Eslinger explained this project has three components: historical records revue, customer survey and a sample site plan. He handed out a flyer and postcard sample that will be sent to the residents of Valley City explaining that there is a Water Site Inventory Revue happening. This Survey will be starting in February and will require a response by Valley City Residents about what their water lines are made of. Education of Residents about the survey will be very important.  

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Ice Storm Disaster Declaration and that the City is working feverishly at collecting the proper paperwork which is due 1.17.2024. David Wick has reached out and reported that he was not aware of the notifications for some of the properties and that he is working on getting that cleaned up. He will be working with Fire Chief Magnuson. Currently there are several projects that the City is working on in preparation for this summer. On the RFQ preliminary piece we are interviewing the three finalists to select the architect for the Public Service Center.

Commissioner Bishop explained that when he receives an anonymous letter in the mail it goes straight to the shredder. If you sign your letter, he would be more then willing to sit down and discuss your concerns. 

Mayor Carlsrud thanked all the city employees for their work during the Ice Storm. He was complimented by a colleague on how well the City of Valley City handled the Storm. Reminder, during these cold spells, try not run extra appliances and to be mindful during peak electrical usage times.

ADJOURN

Meeting was adjourned at 5:53 P.M.

City Commission Meeting
Valley City, North Dakota

Thursday, January 5, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add N5. Approve Motion to Ratify and Extend the Winter Storm Disaster Declaration.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Erickson moved to approve the minutes from the December 19, 2023, Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector and Finance Director.

Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl Inc on February 24, 2024, at the Eagles.

Approve Renewal Application for 2024 Tree Trimming and Removal Service Renewals for Kieffer Tree, LLC.                      

Commissioner Bishop moved to remove Item B. Approve 2024 Application to Operate Mobile Home Park Renewal for Viking Drive Estates and add to New Business as Item N6, seconded by Commissioner Gulmon.  Motion passed unanimously.

Commissioner Gulmon moved to approve the Consent Agenda as amended, seconded by Commissioner Magnuson.  Motion passed unanimously.

PUBLIC HEARING

Public Hearing on Dangerous Building located at 1318 9 St SW.

President Carlsrud Declared the Public Hearing Open.

Sarah Hanson spoke on the Property and requested an Extension until May 31, 2024.

Commissioner Magnuson motioned to Close the Public Hearing, seconded by Commissioner Bishop. Motion passed unanimously.

Commissioner Erickson moved to Table the Hearing on this Topic Indefinitely, Seconded by Bishop. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,488,773.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Consider Appointing Joe Tykwinski to Replace Joe Faure on the Valley City Planning & Zoning Commission.

Commissioner Magnuson moved to approve Appointing Joe Tykwinski to a New Term on the Valley City Planning & Zoning Commission as the Extra Territorial Position from 2024 to 2028, seconded by Commissioner Bishop. Motion passed unanimously.

Approve updates to Employee Policy Manual.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon Motion passed unanimously.

Approve Gaming Site Authorization: Fraternal Order of Eagles Arie 2192 for Jimmy’s Pizza Location beginning January 4, 2024.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Motion to Ratify the Winter Storm Disaster Declaration and Extend until Rescinded.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve 2024 Application to Operate Mobile Home Park Renewal for Viking Drive Estates.

Commissioner Bishop moved to approve as stated, seconded by Commissioner Gulmon.

Commissioner Bishop moved to amend the motion to: Approve license on condition that on or before April 15, David Wick provides plan and budget for repair of mobile home park drainage and road project, and must commence plan no later than May 7, seconded by Commissioner Gulmon. Amendment Carried.

Commissioner Bishop moved to approve as amended, seconded by Commissioner Gulmon. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford started with a thank you to the City, every Department & every Employee who helped in any way with the Ice Storm Emergency. Amazing to watch these Teams come together for their town. Thank you to the Local Radio & News Paper for sharing the information and helping to get the information out to the Public. Please know that this cleanup is a work in progress and that it will take time.  Please be patient. Note, if you missed getting your branches to the boulevard before the City cleaned your area, they are not going back through. You will need to haul your branches to the site. Please continue to call in if you see a tree down in the street or on an electric line, an electric line down, a streetlight is out or any other hazard, even after hours.

Finance Director Klein shared that City Hall has Election Packets ready for any person interested in running for City Office. Elections will be held in June 2024. Any Candidate may start circulating petitions for signatures as of January 1, 2024.

City Assessor Current wanted to remind all about the 2024 Property Tax Credit for your Primary Residence. It is a simple online process, but you can also stop in the Office, and she will assist you with completing the application. With in the first 48 hours, over 10,000 people applied.

Commissioner Gulmon updated all on the Financial Budgets that seem to be on track for staying in budget for 2023. Overall, it looks to have been a good year.

Commissioner Bishop thanked all for their help during the Ice Storm.

President Carlsrud wanted to remind all who are hauling their branches out to try and keep them in piles and not so spread out, try keeping an area clear for safe driving in and out. Thank you to all the Departments and Staff for keeping the City going during the Ice Storm. As Residents, we are blessed to have such dedicated Crews working for us.

Adjourn

Meeting was adjourned at 5:28 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, December 19, 2023

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

Members Absent: Commissioner Magnuson

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve the minutes from the December 5, 2023, Finance and Commission Meetings and the December 12, 2023, Special Commission Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

1. Approve Application Renewal for Permit to Sell L.P. Gas from the following:                                             
   1. Petro Serve USA #071
   1. Petro Serve USA #072
   1. CBF Oil Inc. dba Kotaco
   1. Loves Travel Stop #849
2. Approve Application for Vehicle for Hire License Renewal for South Central Adult Services.                  
3. Approve Application to Operate Mobile Home Park Renewals for the following:                                       
   1. Sunrise Trailer Court
   1. Plecity Park – RNR Development
   1. Frog Town Trailer Court
4. Approve Application for Tree Trimming and Removal Service Renewals for the following:                      
   1. Ross’ Tree Service
   1. Pine Country Nursery
   1. Ground to Sky
   1. Johnny B’s Trees
5. Approve Raffle Application for Student Nurse Organization for 3/26/2024 at VCSU.                                
6. Approve Public Hearing on Alcoholic Beverage License Violations – Corey Breswick dba Captain’s Pub.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

RESOLUTION

Resolution 2410, a Resolution to Amend the Master Fee Schedule – Special Meeting Fee of $25.00.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

NEW BUSINESS

Approve Public Works 2024 Operating and Capital Budgets. 

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Move to Table the Application to Operate Mobile Home Park Renewal for Viking Drive Estates to January 4, 2024, Commission Meeting.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported now that the 2024 Budget has been approved, we will be working on getting notices out on the rate increases. Some of these increases will take effect in January and the others in February giving people time to prepare. We are also working on the end of the year items and prepping for the new projects coming up in 2024.

City Assessor Current shared information on the flyer that was included in your property tax statements. You may apply for up to a $500.00 tax credit on 2024 property taxes. The website is tax.nd.gov/prc.

Fire Chief Magnuson gave an update on the Water Rescue this past weekend. He shared that the water/ice is not safe. Do not let your loved ones play on the ice.

Police Chief Horner talked about Santa Cops and Kids Night that would be taking place on December 20, 2023. They have volunteers set up to wrap & the Officers are ready to help the kids with their Christmas Shopping. This is a great event for all involved.

Commissioner Gulmon used the water rescue incident to remind all how fortunate we are to have the First Responders who are willing to put their Lives at risk for us. Special Thanks to those Responders.

Mayor Carlsrud ended the meeting with Blessed Holiday Wishes to all.

ADJOURN

Meeting was adjourned at 5:15 P.M.