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04/21/2020 City Commission Agenda

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Tuesday, April 21, 2020
5:00 PM

The City Commission will meet on Tuesday, April 21, 2020 at 5:00 PM CT, via Microsoft Teams. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online. The meeting will be broadcast on CSI Channel 68, BEK Channel 26 and KOVC 1490 AM.

Call To Order
Roll Call
Arbor Day Proclamation

Approval of Agenda

Approval of Minutes

Minutes from April 1, 7, and 13, 2020 meetings

Approval of Consent Agenda

  1. Approve Raffle Permit for CHI Mercy Health Foundation
  2. Approve Electrician, Plumber and/or Mechanical Contractor Licenses for Bentson Electric, Sullivan Construction, Inc.

    Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

Public Comments

During the COVID-19 emergency, members of the public may request to make a public comment regarding city business by contacting City Hall (701) 845-1700 by 12 NOON on the day of the meeting to make arrangements.

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

  1. Public Hearing for Rezoning Block Plecity Mobile Home Park Addition (City Attorney Martineck)

    Declare public hearing open.

    Close hearing.

    Roll Call:          Erickson           Magnuson        Bishop              Powell              Carlsrud
  2. Approve first reading of Ordinance No. 1053, an Ordinance Rezoning Block 3 Plecity Mobile Home Park Addition (City Attorney Martineck)

    Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

Resolution

  1. Approve Resolution No. 2253, a Resolution Approving Replat of Greenline Deere Second Addition (City Attorney Martineck)

    Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

New Business

  1. Approve $500,000 funding from Bank of ND for the I-94 Regional Development Corridor water and sanitary sewer line extension project (City Auditor Richter)

    Roll Call:          Powell              Erickson           Magnuson        Bishop             Carlsrud

City Updates & Commission Reports
Adjourn

04/16/2020 Special Meeting of City Commission – City Administrator Search Committee

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Valley City, North Dakota

Thursday, April 16, 2020
5:30 PM

The City Commission City Administrator Search Committee will meet on Thursday, April 16, 2020 at 5:30 PM CT, via conference call. Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Due to the confidential nature of portions of the meeting, interested members of the public must call 701-845-1700, prior to 5:00 p.m. on the day of the meeting for information on how to access the meeting.

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
New Business

  1. Review applications and select finalists for City Administrator position.

Executive Session with City Administrator Selection Committee Members. Meeting must be closed pursuant to N.D.C.C. section 44-04-18.27

Roll Call:

City Commissioners
Committee Members

Adjourn

03/18/2020 City Commission Minutes

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Wednesday, March 18, 2020

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Auditor Richter, City Attorney Martineck, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent A(D); Consent B(B); Consent C; R4; Removal of N1

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 3, 2020 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

  1. Approve Electrician, Plumber and/or Mechanical Contractor License(s) for the following businesses:
    1. Differding Electric, LLC
    1. Hope Electric, Inc.
    1. Sheyenne River Repair
    1. And complete applications received by March 31, 2020 in the Auditor’s Office
  2. Approve House Movers License for the following businesses:
    1. Liechty Homes, Inc.
    1. And complete applications received by March 31, 2020 in the Auditor’s Office
  3. Approve Raffle Permit for St. Catherine Knights of Columbus, Disabled American Veterans

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1051, an Ordinance Annexing Auditor’s Lot 5 of the NE ¼ of the SW ¼ of Section 27, Township 140, Range 58
City Attorney Martineck reported the petition for annexation received is for the area south of Lakeshore Acres (south of I-94). Bridgetown Partners is proposing a 40 lot residential subdivision. Donny Eberle, Bridgetown Partners appeared by phone and had not further comments.

Commissioner Magnuson moved to approve the first reading of Ordinance No. 1051, seconded by Commissioner Powell. The motion passed unanimously.

Resolution

Approve Resolution No. 2246, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 120 (NDDOT Project No. UGP-2-999(051), PCN 2280) on Central Avenue S

City Auditor Richter reported the property owners received notice of work for both Paving Improvement District No. 120 and 121 and the opportunity to attend a public meeting. No one appeared. No protests were submitted for either project. One letter raising concerns was received and included in the meeting materials.

Commissioner Bishop moved to approve Resolution No. 2246, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Resolution No. 2247, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 121  (2020 Seal Coat)

City Auditor Richter referred to previous comments. Commissioner Powell moved to approve Resolution No. 2247, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2248, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 121 (2020 Seal Coat)

Chad Petersen from KLJ reported bids were opened on March 12, 2020. Three bids were received which ranged from $109,210.89 to $136,789.15. The engineer’s estimate was $136,020.25. The recommendation is to award the bid to Asphalt Preservation Company of Detroit Lakes, MN in the amount of $109, 210.89.

Commissioner Bishop moved to approve Resolution No. 2248 and award bid to Asphalt Preservation Company of Detroit Lakes, MN, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2250, a Resolution Ratifying Declaration of Emergency COVID-19

City Attorney Martineck reported President Carlsrud issued and declaration of emergency on March 17. This resolution extends the emergency until it is terminated by the City Commission.

Commissioner Erickson moved to approve Resolution No. 2250, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Removed: Rural Opioid Prevention Education & Support (ROPES) Update by City-County Health District

City Updates & Commission Reports

City Auditor Richter reported the audit fieldwork will be completed electronically due to COVID-19.

President Carlsrud spoke regarding COVID-19. Cases have been reported in Fargo and screening are occurring here. Carlsrud stated the city is making decisions based on safety first and asked the public to use social distancing. Carlsrud & Commissioner Magnuson are meeting with staff daily to make plans.

Adjourn

Meeting was adjourned at 5:17 PM.

04/13/2020 Board of Equalization Meeting Agenda

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Monday, April 13, 2020
4:00 PM

The City Commission will meet on Monday, April 13, 2020 at 4:00 PM CT, via conference call. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may listen to the meeting by calling (701) 845-8150, enter conference id# 656635.

Call to Order

Roll Call

  1. Auditor to read Sections 57-11-01, 03 and 07 of the North Dakota Century Code pertaining to the duties of the Board of Equalization.
  2. President declares the hearing open
    • Report from Assessor
    • Requests from Property Owners

      The City Board of Equalization is accepting personal appeals from individual property owners via teleconference, written, or digital submissions. The State Board of Equalization will also hear appeals through these alternate methods this year. In-person attendance is not required, and appeals can be provided by email or letter; please contact your local assessor at 701-845-8123 or email sandy.hansen@valleycity.us, by noon April 13th, 2020 to appeal the assessment.
  3. Auditor’s report on any written communication
  4. Motion to close hearing

    Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud
  5. Commission to review the assessment books.  Motion to approve the assessment books as prepared by the City Assessor. (Note any changes to assessment books in separate motion).

    Roll Call:          Magnuson        Bishop              Erickson           Powell              Carlsrud

Adjourn

Offices & Transfer Station Closures: Easter

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Office & Transfer Station Closings:

  • Public Works, City Hall & Transfer Station will be closed Friday, April 10th.
  • Transfer Station will be closed on Saturday, April 11.

Garbage Schedule: Week of April 6

  • Friday’s garbage will be picked up Thursday, April 9th. Please have it out by 7:00 am.

04/07/2020 City Commission Meeting Agenda

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The City Commission will meet on Tuesday, April 7, 2020 at 5:00 PM CT, via Microsoft Teams. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online.

Call To Order
Roll Call
Pledge of Allegiance (Please Stand)
Best Tasting Water Presentation (Eric Volk, ND Rural Water)

Approval of Agenda

Approval of Minutes

Minutes from March 18, 2020 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $
  3. Approve Raffle Permits for Barnes County Wildlife Federation, Valley Quilters

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

Public Comments

During the COVID-19 emergency, members of the public may request to make a public comment regarding city business by contacting City Hall (701) 845-1700 by 12 NOON on the day of the meeting to make arrangements.

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.


Ordinance

  1. Approve second and final reading of Ordinance No. 1051, an Ordinance Annexing Auditor’s Lot 5 of the NE ¼ of the SW ¼ of Section 27, Township 140, Range 58 (Bridgetown Partners, Donny Eberle)

    Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud

 Resolution

  • Approve Resolution No. 2251, a Resolution Approving Plat of Waterfront Meadows (City Attorney Martineck)

    Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud
  • Approve Resolution No. 2252, a Resolution Approving Plat of Plecity Mobile Home Park Addition (City Attorney Martineck)

    Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

New Business

  1.  Update regarding garbage collection remainder of this week (President Carlsrud)

City Updates & Commission Reports
Adjourn

04/07/2020 Finance Meeting Agenda

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The City Commission Finance Meeting will begin on Tuesday, April 7, 2020 at 3:30 PM CT, via Microsoft Teams. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests:
      1. REMOVED: VCPD for one employee to attend Managing Police Discipline, Kansas City, June 1-3, 2020
    2. REMOVED:Discuss Lexipol, a company that offers a la carte policy & procedure manual for Law Enforcement (Police Chief Hatcher)
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. REMOVED: Discuss $200,000 transfer from Infrastructure Renew & Replacement Fund 290 for  Permanent Flood Protection (City Auditor Richter)
  4. New infrastructure funding in territories annexed to city
  5. Discuss mobile vendor licensing (City Attorney Martineck)

Adjourn

04/01/2020 Special City Commission Meeting

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Valley City, North Dakota

Wednesday, April 1, 2020
11:00 AM

The City Commission will meet on Wednesday, April 1, 2020 at 11:00 AM CT, via Microsoft Teams, originating from City Commission Chambers, 254 2nd Avenue NE, Valley City, ND 58072. Board Members may attend from alternate locations to minimize group size and contact, as recommended by state and federal government officials due to COVID-19 and as allowed in ND Executive Order 2020-16. Members of the public may view the meeting online.

Call To Order
Roll Call

New Business

  1. Discuss funding, including use of Renewal and Replacement fund, for new infrastructure in territories annexed to the City

    Roll Call:          Bishop              Magnuson        Erickson           Powell        Carlsrud
  2. Consider Bridgetown Development requests related to Auditors Lot 5 of NE¼, Section 27, Township 140N, Range 58W, Barnes Country (Waterfront Meadows subdivision)
    1. Cost-share for infrastructure to new subdivision.
    2. Waiver of performance bond.
    3. Curb/gutter/street installation.
    4. Taxation of undeveloped lots.

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Adjourn

Spring 2020 Flood Update – Minor Flooding Expected

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The City of Valley City is working with the Barnes County Emergency Management team and the US Army Corp of Engineers Baldhill Dam office to monitor the Sheyenne River. The river will rise as the outflows at the dam will increase to around 2400 CFS this weekend. The USACE plans to increase the ouflows by the first weekend in April to around 3500 CFS.  City crews are taking action in preparation for the river to be around 14-15 feet, but with local inflows, this may vary.  Evidence of minor flooding may be apparent at 15 feet.  At this time, the risk of moderate to major flooding is minimal, but the City is prepared to respond accordingly. 

Mayor’s Message

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Wednesday, March 25, 2020

Thank you Everyone & Welcome Back

  • Thank you all for your efforts with Social Distancing.  At every conference call and press conference we hear  “Social Distancing is the most effective method of slowing COVID-19”. 
  • Welcome home to grandparents, parents, other family, students (Spring Break) and friends who have been rejuvenating in warmer climates.  In your travels home, “exposure” to high-risk situations was very likely for all of you.  So to protect your family and friends, PLEASE consider self-quarantine for 14 days and ALWAYS practice Social Distancing.
  • With changes in our society like working from home and online schooling, “How are you doing”?  Many parents, brothers and sisters aren’t use to being together in the house this much.  Be sure you all get some “space” as your mental health is critical.  How about going for a short walk, a bike ride or some little activity for which you don’t normally have time.   From there, simply respect and be kind to everyone, especially those closest to you J.
  • North Dakota is having a slow rise in COVID-19 cases and that is a good thing as every slow day gives our health care system another day to catch up.
  • Pray to your God, keep the Faith and continue your great efforts.

Thank you,

Dave Carlsrud