N1. Consider committee recommendation to hire KLJ for construction engineering on 3rd Avenue SE reconstruction project (UGP-SU-2-990(059)059 PCN 21846).
Roll Call: Magnuson Powell Bishop Erickson Carlsrud
N2. Continue discussing first draft of 2019 budget.
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.
Fire Chief Retterath presented Lieutenant Brad Tipke with a plaque for his 30 years of service to the Valley City Fire Department.
Commissioner Bishop moved to approve the minutes from June 19 and 26, 2018 meetings, seconded by Commissioner Magnuson. The motion passed unanimously.
Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.
Approve first reading of Ordinance No. 1033, an ordinance repealing and replacing amending Title 11, Zoning
City Attorney Mertins stated the Ordinance No. 1033 is part of the recodification project with the majority of the changes being clerical in nature, however there are some substantive changes. Planning & Zoning Commission held a public hearing on June 20, 2018 and recommends approval of Ordinance No. 1033.
Commissioner Magnuson moved to approve first reading of Ordinance No. 1033, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Application to Block off Street on July 28, 2018 by the Thundering Saints on the 200 block of Main Street East, or the 100 block of 3rd Avenue SE if reconstruction has not begun
City Administrator Schelkoph reviewed this application to block off street and recommends no delay of construction project to hold the event. Schelkoph supports the preferred option of 3rd avenue as long as reconstruction has not begun.
Commissioner Magnuson moved to approve the Application to Block off the Street with preference for Third Avenue with Main as the backup option, seconded by Commissioner Bishop. The motion passed unanimously.
Approve the Visitors Committee recommendation for an extension for completing the installation of replacement interpretive and map panels along the Scenic Byway to December 31, 2018
City Auditor Richter stated Bobby Koepplin has requested an additional extension for the installation of the signs Commissioner Bishop moved to approve the extension until December 31, 2018, seconded by Commissioner Powell. The motion passed unanimously.
Approve Public Works Policy on Meter Exception Charges
City Administrator Schelkoph stated there are three proposed changes to current policy that would now require fees to be collected for the following services:
SNOWBIRDS/SEASONAL SHUTOFF:
In the case of a Water meter if they shut off valve themselves no charge for disconnect or reconnect but must notify the office when they leave and when they return to have base charges suspended. To have shut off done by Public Works, Disconnect/Reconnect fees will apply.
IRRIGATION METERS:
The fees to turn on and shut off Electric meters for irrigation will be $40.00 to disconnect and a $40.00 to reconnect. This is now by location not account holder.
SHORT TERM ELECTRIC METERS:
In the case of an Electric meter that is installed for commercial purposes and is there for under 6 months they will be charged an install fee to include Labor and Equipment.
Commissioner Magnuson moved to approve the meter exception charges, seconded by Commissioner Erickson. The motion passed unanimously.
Consider “Notice to Award” to Swanberg Construction for the Ultra Filtration Project at the Water Treatment Plant
City Administrator Schelkoph stated the requested numbers have not been received from AE2S. Schelkoph will postpone N4 & N5 until the information is received.
Consider “Notice to Proceed” to Swanberg Construction for the Water Treatment Plant Ultra Filtration Project
N6) Consider Increasing Contract Maximum for Construction Engineering for Paving Improvement District No. 113 by $16,950.00 (KLJ)
N7) Consider Increasing Contract Maximum for Construction Engineering for 2017 Parking Lot Improvement District by $15,500 (KLJ)
City Administrator Schelkoph thanked citizens for their patience during road construction.
Fire Chief Retterath stated fireworks sales and usage has begun and reminded the public to be safe and use with permissible hours.
Chad Petersen from KLJ provided a construction update highlighting the mill & overlay on 7th Street will begin next week; 8th Avenue will continue to be a one-way for the next two to three weeks; seal coat for Paving Improvement District No. 117 will begin this week. The revisions to the Permanent Flood Protection staining will be ready for review at the end of the week.
City Administrator Schelkoph clarified that if you see No Parking signs, you can park on there on the 4th but not on the 5th or 6th during daylight hours.
Commissioner Magnuson welcomed Commissioner Erickson to commission.
President Carlsrud thanked members for service.
The meeting was adjourned at 5:28 PM.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen from KLJ.
Receive the Barnes County Official Canvassed Abstract and the Certificate of Election from the Primary Election held on June 12, 2018
City Auditor Richter reviewed the results from the June 18, 2018 Barnes County Canvassing Board meeting.
| 2018 Primary Election- Canvassed Results | |||||
| State of North Dakota Results | Downloaded at 6/19/2018 9:40:18 AM | ||||
| Mayor – Valley City | Dave Carlsrud | write-in | |||
| 1105 | 352 | ||||
| Write-In | Votes | ||||
| Matt Pederson | 3 | ||||
| Alan Adams | 1 | # votes | % | ||
| Jordyn Heck | 1 | Dave Carlsrud | 1105 | 82% | |
| Donald Bauer | 1 | Bob Drake | 239 | 18% | |
| Lloyd Nelson | 2 | Total | 1344 | ||
| Duane Magnuson | 3 | ||||
| Trent Moritz | 1 | ||||
| Herb Carneal | 1 | ||||
| Bob Drake | 239 | ||||
| Ken Reid | 1 | ||||
| Jim Jensen | 1 | ||||
| Gary Schlagel | 1 | ||||
| Scattered (non Qualified) | 97 | ||||
| 352 | |||||
| Commissioner – Valley City | Jeffrey Erickson | Duane Magnuson | Corey Neseth | write-in | |
| 683 | 944 | 642 | 397 | ||
| Write-In | Votes | ||||
| Ken Reid | 14 | ||||
| Lloyd Nelson | 3 | ||||
| David Kline | 1 | ||||
| Bob Drake | 18 | ||||
| Dean Pederson | 1 | ||||
| Ben Kjelland | 1 | ||||
| Gary Schlagel | 2 | ||||
| Jack Moritz | 1 | ||||
| Leon Pytlik | 1 | ||||
| George Dutton | 2 | ||||
| Jeff Edwards | 1 | ||||
| Lilie Schoenack | 1 | ||||
| Matt Pedersen | 351 | ||||
| 397 | |||||
| Park Board Member – Valley City Park | Michael Lentz | William Murray | Susan Kringlie | Jenni Lou Russi | write-in |
| 859 | 992 | 1089 | 685 | 215 | |
| Results provided by the Office of North Dakota Secretary of State | |||||
Appoint and approve Vice President to Valley City Commission
Commissioner Bishop moved to appoint Commissioner Magnuson as Vice President, seconded by Commissioner Powell. The motion passed unanimously.
Approve reorganization of Commissioners’ Portfolios
Commissioner Powell moved to approve the reorganization of Commissioners’ Portfolios, seconded by Commissioner Magnuson. The motion passed unanimously.
Appoint and approve Commissioner Assignments to additional committees and boards
Commissioner Bishop is willing to serve as a liaison to the VC-BC Development Corporation and requested a replacement for the Planning & Zoning Commissions. Commissioner Erickson is willing to serve on the Valley City Planning & Zoning Commission and the Barnes County Planning & Zoning Commission.
Commissioner Magnuson moved to appoint Commissioner Erickson to the Valley City Planning & Zoning Commission and the Barnes County Planning & Zoning Commissions, seconded by Commissioner Powell. The motion passed unanimously.
Newly Elected Officials Orientation
Emma Tufte stated the North Dakota League of Cities (NDLC) Annual Conference is September 15 – 18, 2018. President Carlsrud reminded Commissioners of the NDLC Newly Elected Officials training on July 10, 2018.
The meeting was adjourned at 5:09 PM.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
N1. Discuss first draft of 2019 budget.
Minutes from July 2, 2018 meeting
Roll Call: Powell Erickson Magnuson Bishop Carlsrud
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
O1. Approve first reading of Ordinance No. 1035, an Ordinance Amending & Re-enacting Title 18, Parks (City Attorney Mertins)
Roll Call: Erickson Bishop Magnuson Powell Carlsrud
O2. Approve first reading of Ordinance No. 1036, an Ordinance Creating a Perpetual Restrictive Covenant For Structures to be Removed in Accordance with State Water Commission (City Auditor Richter)
Roll Call: Bishop Magnuson Erickson Powell Carlsrud
N1. Appoint Shannon Little Dog to the Renaissance Zone Authority Board for remainder of 3 year term that began July 1, 2018 (City Auditor Richter)
Roll Call: Magnuson Powell Bishop Erickson Carlsrud
N2. Approve recommendation from Renaissance Zone Authority Board to approve application for purchase of new home by Edward & Jilletta Anderson at 448 13th Street NW with a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of new home, designate it as VC-109 (pending receipt of good standing) (Jim Knutson, Chair)
Roll Call: Powell Bishop Magnuson Erickson Carlsrud
N3. Approve amendment to contract with City Attorney Martinek (City Administrator Schelkoph)
N4. Consider decorating Central Avenue for Crazy Daze (City Administrator Schelkoph)
Roll Call: Bishop Magnuson Powell Erickson Carlsrud
N5. Approve new gaming site authorization for Valley City Eagles at Captain’s Pub (City Auditor Richter)
Roll Call: Magnuson Erickson Powell Bishop Carlsrud
Roll Call: Erickson Magnuson Bishop Powell Carlsrud
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
Roll Call: Magnuson Powell Erickson Bishop Carlsrud
N1. Approve Application to Block off Street on July 28, 2018 by the Thundering Saints on the 200 block of Main Street East, or the 100 block of 3rd Avenue SE if reconstruction has not begun (City Administrator Schelkoph)
Roll Call: Powell Erickson Magnuson Bishop Carlsrud
N2. Approve the Visitors Committee recommendation for an extension for completing the installation of replacement interpretive and map panels along the Scenic Byway to December 31, 2018 (City Auditor Richter)
Roll Call: Bishop Erickson Magnuson Powell Carlsrud
N3. Approve Public Works Policy on Meter Exemption Charges (City Administrator Schelkoph)
Roll Call: Erickson Bishop Powell Magnuson Carlsrud
N4. Consider “Notice to Award” to Swanberg Construction for the Ultra Filtration Project at the Water Treatment Plant (City Administrator Schelkoph)
Roll Call: Magnuson Bishop Powell Erickson Carlsrud
N5. Consider “Notice to Proceed” to Swanberg Construction for the Water Treatment Plant Ultra Filtration Project (City Administrator Schelkoph)
Roll Call: Bishop Powell Magnuson Erickson Carlsrud
N6. Consider Increasing Contract Maximum for Construction Engineering for Paving Improvement District No. 113 by $16,950.00 (KLJ)
Roll Call: Powell Magnuson Erickson Bishop Carlsrud
N7. Consider Increasing Contract Maximum for Construction Engineering for 2017 Parking Lot Improvement District by $15,500 (KLJ)
Roll Call: Magnuson Bishop Powell Erickson Carlsrud
The first step to admission to the fire department is to fill out the VCFD Application.
Once per year the fire department will review applications. A committee will then interview the applicants and choose those who appear to be qualified and willing to continue the process.
The candidate will need a doctors physical and drug test, along with a state criminal background check. If candidate passes the medical exam along with background, check he or she will be allowed to take the physical agility test as prescribed by the department.
As the candidate has passed all the requirements set forth, the chief will fill open spots on the roster with the most qualified applicants.
The candidate will begin the training to become a certified firefighter. Upon completion of all the requirements for a certified firefighter they will be presented with their certificate. The probationary member will be voted on after one year which is a vote of the full department membership. If there is a successful vote, the probationary candidate will become a full member. If the probationary member has not passed the firefighter 1 certification in the first year they will remain on probation. They will be voted on as soon as they pass the firefighter 1 certification.
If the probationary member cannot pass the firefighter 1 certification within 2 years, they will be dismissed from the department.
Please submit the VCFD Application by October 1 to:
Fire Chief
Phone: (701) 845-3351
or by mail to:
Fire Chief
Valley City Fire Department
241 3rd Avenue NE
Valley City, ND 58072
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell (by phone).
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, City Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.
President Carlsrud read the Block Party Proclamation and presented to Sharon Buhr.
Commissioner Bishop moved to approve the minutes from the June 5, 2018 meeting as amended with corrected start time, seconded by Commissioner Magnuson. The motion passed unanimously.
A. Approve alcoholic beverage licenses for the following businesses:
a. American Legion Club
b. Boomer’s Corner Keg
c. Budget Burger
d. Captain’s Pub
e. Chinese Palace
f. Dakota Silver
g. Eagles Club
h. City Lights
i. Jimmy’s Pizza
j. Tavern Ninety-Four
k. My Bar Valley City, LLC
l. RND Inc. dba NuBar
m. Sabir’s Dining & Lounge
n. The Labor Club
o. The Liquor Locker
p. Town & Country Club
q. VC Developers LLC dba Bridges Bar & Grill
r. VFW Post
s. Woodland Steakhouse Bar & Grill
t. And all licenses received before June 30 and approved by the Police Chief and Fire Chief
B. Approve cabaret license for Fraternal Order of Eagles Aerie 2192
C. Approve electrician license for:
a. Lyon’s Electric LLC
D. Approve retail tobacco licenses for the following businesses:
a. Boomers Corner Keg
b. Brothers III Sports
c. Casey’s Retail Company
d. CHS Inc (151 9th Ave NW)
e. CHS Inc (807 W Main St)
f. County Bottle Shop, Inc. dba The Liquor Locker
g. Dakota Silver
h. Dollar General Store #17856
i. Eagles Aeries Club 2192
j. Family Dollar Stores of ND #7662
k. Leevers Foods (424 2nd Ave NE)
l. Leevers Foods (148 Central Ave S)
m. Petro Serve USA #071
n. And all licenses received before June 30
Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
City Attorney Mertins stated the second reading includes the requested amendments for Ordinance No. 1032 which removed Class I for Flower/Gift Shop Off-Sale Wine License. Commissioner Magnuson moved to approve Ordinance No. 1032, seconded by Commissioner Bishop. The motion passed unanimously.
City Administrator Schelkoph requested approval of Resolution No. 2149, which will be forwarded to the State Water Commission recommending AE2S as the engineer for the modification project at the Water Treatment Plant without going through another request for proposals for this project.
Commissioner Bishop moved to approve Resolution No. 2149, seconded by Commissioner Magnuson. The motion passed unanimously.
Jim Knutson, Renaissance Zone Authority Board Chair, recommended approval on behalf of the board.. Commissioner Pedersen moved to approve the transfer of VC-97, seconded by Commissioner Powell. The motion passed unanimously.
Jim Knutson, Renaissance Zone Authority Board Chair, recommended approval on behalf of the board.. Commissioner Magnuson moved to approve the transfer of VC-68, seconded by Commissioner Bishop. The motion passed unanimously.
Jim Knutson, Renaissance Zone Authority Board Chair, recommended approval on behalf of the board. Renaissance Zone – Transfer of Previously Approved Project will read as follows:
All previously approved projects may transfer after closing and without the Renaissance Zone Board or City Commission approval subject to the following requirements:
• Certificate of good standing is received by City of Valley City
• Statement regarding closing date
This policy is enacted June 19, 2018 and is retroactive to all purchases made after June 1, 2016. Property owners will have 90 calendar days after closing to submit the above referenced materials to the Auditor’s Office. Those property owners grandfathered will have 90 calendar days after notification to file the above referenced materials.
Commissioner Pedersen moved to approve amending the Renaissance Zone Plan Documents, seconded by Commissioner Magnuson. City Auditor Richter stated the changes must be approved locally before filed with the state. The motion passed unanimously.
• Renaissance Zone Board (2 openings; 3 year term): JoEllen Lee; (one vacancy)
Commissioner Bishop moved to approve appointing JoEllen Lee, seconded by Commissioner Magnuson. The motion passed unanimously.
President Carlsrud encouraged the public to consider serving on the Renaissance Zone Board.
Damon Devillers from Interstate Engineering stated this project is on the frontage road and will occur in conjunction with the second project on West Main. Both projects are for a mill and overlay. Plans are due in September 2019 with a November 2019 bid opening. A public meeting will be held during Spring 2019.
Commissioner Magnuson moved to approve the Preliminary Engineering Reimbursement Agreement, seconded by Commissioner Powell. The motion passed unanimously.
Damon Devillers from Interstate Engineering reviewed areas that will need repair: frontage road by Aggregate Industries and a catch basin by Valley Meats.
Commissioner Pedersen moved to approve the Preliminary Engineering Reimbursement Agreement, seconded by Commissioner Magnuson. The motion passed unanimously.
Commissioner Magnuson moved to approve the Gaming Site Authorization for Valley City Hockey & Figure Skating Club, seconded by Commissioner Bishop. The motion passed unanimously.
Commissioner Bishop moved to approve the Gaming Site Authorization for Valley Twisters Gymnastics Club, seconded by Commissioner Magnuson. The motion passed unanimously.
Commissioner Powell moved to approve the Gaming Site Authorization for VCSU, seconded by Commissioner Magnuson. The motion passed unanimously.
City Administrator Schelkoph asked the Commission to delay action as no bids were received to transfer waste from Valley City to the Fargo landfill. The contract costs $130,000 annually. Schelkoph recommended taking time to reconsider options.
City Administrator Schelkoph reported City Attorney Mertins is running for Barnes County State’s Attorney in November. Per the employment contract, Carl Martineck will begin employment no later than January 1, 2019. Commissioner Bishop inquired if the City needed to open the position or advertise. City Attorney Mertins responded no. Commissioner Magnuson moved to approve the employment contract with Carl Martineck, seconded by Commissioner Pedersen. The motion passed unanimously.
City Administrator Schelkoph reported this is a rental property on 4th Avenue SE. Commissioner Magnuson moved to approve the Permanent Flood Protection Phase IV buyout of 259 4th Avenue SE, seconded by Commissioner Bishop.
Commissioner Powell stated his home is a comparable. Commissioner Pedersen moved to allow Commissioner Powell to vote, seconded by Commissioner Magnuson. The motion passed unanimously.
The motion passed unanimously.
City Administrator Schelkoph thanked the organizers for Rally in the Valley for a great event and thanked City staff to provide road closures, temporary electrical work. Schelkoph thanked Commissioner Pedersen for his work on the City Commission.
City Attorney Mertins thanked Commissioner Pedersen for his service.
City Auditor Richter thanked Commissioner Pedersen.
Fire Chief Retterath reminded the public of sale and usage dates for fireworks.
Chad Petersen provided update on the active construction projects.
Commissioner Powell thanked Commissioner Pedersen & City Attorney Mertins for their service.
Commissioner Bishop thanked Commissioner Pedersen.
Commissioner Magnuson thanked Commissioner Pedersen. Thanked public for bearing with construction.
Commissioner Pedersen reflected on his years as a City Commissioner.
President Carlsrud – congratulated and welcomed Commissioner Jeff Erickson. Thanked City Attorney Mertins. President Carlsrud presented Commissioner Pedersen with a plaque for his years of service.
Commissioner Powell left the meeting at 5:53 PM.
The meeting was adjourned at 5:58 PM.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
Tuesday, June 26, 2018
5:00 PM