Valley City Commission Proceedings
June 19, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell (by phone).
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, City Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.
Block Party Proclamation
President Carlsrud read the Block Party Proclamation and presented to Sharon Buhr.
Approval of Agenda – Remove N7, N8; Addition of N14
Approval of Minutes
Commissioner Bishop moved to approve the minutes from the June 5, 2018 meeting as amended with corrected start time, seconded by Commissioner Magnuson. The motion passed unanimously.
Approval of Consent Agenda
A. Approve alcoholic beverage licenses for the following businesses:
a. American Legion Club
b. Boomer’s Corner Keg
c. Budget Burger
d. Captain’s Pub
e. Chinese Palace
f. Dakota Silver
g. Eagles Club
h. City Lights
i. Jimmy’s Pizza
j. Tavern Ninety-Four
k. My Bar Valley City, LLC
l. RND Inc. dba NuBar
m. Sabir’s Dining & Lounge
n. The Labor Club
o. The Liquor Locker
p. Town & Country Club
q. VC Developers LLC dba Bridges Bar & Grill
r. VFW Post
s. Woodland Steakhouse Bar & Grill
t. And all licenses received before June 30 and approved by the Police Chief and Fire Chief
B. Approve cabaret license for Fraternal Order of Eagles Aerie 2192
C. Approve electrician license for:
a. Lyon’s Electric LLC
D. Approve retail tobacco licenses for the following businesses:
a. Boomers Corner Keg
b. Brothers III Sports
c. Casey’s Retail Company
d. CHS Inc (151 9th Ave NW)
e. CHS Inc (807 W Main St)
f. County Bottle Shop, Inc. dba The Liquor Locker
g. Dakota Silver
h. Dollar General Store #17856
i. Eagles Aeries Club 2192
j. Family Dollar Stores of ND #7662
k. Leevers Foods (424 2nd Ave NE)
l. Leevers Foods (148 Central Ave S)
m. Petro Serve USA #071
n. And all licenses received before June 30
Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Ordinance
Approve second and final reading of Ordinance No. 1032, an Ordinance Amending Title 4, Alcoholic Beverages
City Attorney Mertins stated the second reading includes the requested amendments for Ordinance No. 1032 which removed Class I for Flower/Gift Shop Off-Sale Wine License. Commissioner Magnuson moved to approve Ordinance No. 1032, seconded by Commissioner Bishop. The motion passed unanimously.
Resolution
Approve Resolution No. 2149, a Resolution Recommending AE2S for modification project at Water Treatment Plant
City Administrator Schelkoph requested approval of Resolution No. 2149, which will be forwarded to the State Water Commission recommending AE2S as the engineer for the modification project at the Water Treatment Plant without going through another request for proposals for this project.
Commissioner Bishop moved to approve Resolution No. 2149, seconded by Commissioner Magnuson. The motion passed unanimously.
New Business
Approve Recommendation from Renaissance Zone Board for 348 5th St NE to transfer remaining 5 year income tax exemption and 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-97 (pending receipt of Certificate of Good Standing)
Jim Knutson, Renaissance Zone Authority Board Chair, recommended approval on behalf of the board.. Commissioner Pedersen moved to approve the transfer of VC-97, seconded by Commissioner Powell. The motion passed unanimously.
Approve Recommendation from Renaissance Zone Board for 513 Legacy Lane to transfer remaining 5 year income tax exemption and 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-68 (pending receipt of Certificate of Good Standing)
Jim Knutson, Renaissance Zone Authority Board Chair, recommended approval on behalf of the board.. Commissioner Magnuson moved to approve the transfer of VC-68, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Amending Renaissance Zone Plan Document Regarding Transfer of a Previously Approved Project
Jim Knutson, Renaissance Zone Authority Board Chair, recommended approval on behalf of the board. Renaissance Zone – Transfer of Previously Approved Project will read as follows:
All previously approved projects may transfer after closing and without the Renaissance Zone Board or City Commission approval subject to the following requirements:
• Certificate of good standing is received by City of Valley City
• Statement regarding closing date
This policy is enacted June 19, 2018 and is retroactive to all purchases made after June 1, 2016. Property owners will have 90 calendar days after closing to submit the above referenced materials to the Auditor’s Office. Those property owners grandfathered will have 90 calendar days after notification to file the above referenced materials.
Commissioner Pedersen moved to approve amending the Renaissance Zone Plan Documents, seconded by Commissioner Magnuson. City Auditor Richter stated the changes must be approved locally before filed with the state. The motion passed unanimously.
Approve appointing board members for open positions, effective July 1, 2018
• Renaissance Zone Board (2 openings; 3 year term): JoEllen Lee; (one vacancy)
Commissioner Bishop moved to approve appointing JoEllen Lee, seconded by Commissioner Magnuson. The motion passed unanimously.
President Carlsrud encouraged the public to consider serving on the Renaissance Zone Board.
Approve Preliminary Engineering Reimbursement Agreement with NDDOT for Project No. SU-2-990(058), mill & overlay project on Main Street West frontage roadway (I-94 Ramp to 5th St SW)
Damon Devillers from Interstate Engineering stated this project is on the frontage road and will occur in conjunction with the second project on West Main. Both projects are for a mill and overlay. Plans are due in September 2019 with a November 2019 bid opening. A public meeting will be held during Spring 2019.
Commissioner Magnuson moved to approve the Preliminary Engineering Reimbursement Agreement, seconded by Commissioner Powell. The motion passed unanimously.
Approve Preliminary Engineering Reimbursement Agreement with NDDOT for Project No. NHU-2-094(158)928, mill & overlay project on Main Street West (I-94 Ramp to 3rd St SW)
Damon Devillers from Interstate Engineering reviewed areas that will need repair: frontage road by Aggregate Industries and a catch basin by Valley Meats.
Commissioner Pedersen moved to approve the Preliminary Engineering Reimbursement Agreement, seconded by Commissioner Magnuson. The motion passed unanimously.
N6. Consider Increasing Contract Maximum for Construction Engineering for Paving Improvement District No. 113 by $16,950.00
N7. Consider Increasing Contract Maximum for Construction Engineering for 2017 Parking Lot Improvement District by $15,500
Approve Annual Gaming Site Authorization for Valley City Hockey & Figure Skating Club at Town & Country Club
Commissioner Magnuson moved to approve the Gaming Site Authorization for Valley City Hockey & Figure Skating Club, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Annual Gaming Site Authorization for Valley Twisters Gymnastics Club at Bridges Bar & Grill
Commissioner Bishop moved to approve the Gaming Site Authorization for Valley Twisters Gymnastics Club, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Annual Gaming Site Authorization for Valley City State University at Shelly Ellig Field at Lokken Stadium, W.E. Osmon Fieldhouse, Valley City Town & Country Club, Eagles
Commissioner Powell moved to approve the Gaming Site Authorization for VCSU, seconded by Commissioner Magnuson. The motion passed unanimously.
Consider accepting bid for solid waste transfer contract
City Administrator Schelkoph asked the Commission to delay action as no bids were received to transfer waste from Valley City to the Fargo landfill. The contract costs $130,000 annually. Schelkoph recommended taking time to reconsider options.
Consider employment contract with Carl Martineck for City Attorney/HR Director
City Administrator Schelkoph reported City Attorney Mertins is running for Barnes County State’s Attorney in November. Per the employment contract, Carl Martineck will begin employment no later than January 1, 2019. Commissioner Bishop inquired if the City needed to open the position or advertise. City Attorney Mertins responded no. Commissioner Magnuson moved to approve the employment contract with Carl Martineck, seconded by Commissioner Pedersen. The motion passed unanimously.
Approve Permanent Flood Protection Phase IV buyout purchase of 259 4th Avenue SE for the appraised value of $37,000
City Administrator Schelkoph reported this is a rental property on 4th Avenue SE. Commissioner Magnuson moved to approve the Permanent Flood Protection Phase IV buyout of 259 4th Avenue SE, seconded by Commissioner Bishop.
Commissioner Powell stated his home is a comparable. Commissioner Pedersen moved to allow Commissioner Powell to vote, seconded by Commissioner Magnuson. The motion passed unanimously.
The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph thanked the organizers for Rally in the Valley for a great event and thanked City staff to provide road closures, temporary electrical work. Schelkoph thanked Commissioner Pedersen for his work on the City Commission.
City Updates & Commission Reports
City Attorney Mertins thanked Commissioner Pedersen for his service.
City Auditor Richter thanked Commissioner Pedersen.
Fire Chief Retterath reminded the public of sale and usage dates for fireworks.
Chad Petersen provided update on the active construction projects.
Commissioner Powell thanked Commissioner Pedersen & City Attorney Mertins for their service.
Commissioner Bishop thanked Commissioner Pedersen.
Commissioner Magnuson thanked Commissioner Pedersen. Thanked public for bearing with construction.
Commissioner Pedersen reflected on his years as a City Commissioner.
President Carlsrud – congratulated and welcomed Commissioner Jeff Erickson. Thanked City Attorney Mertins. President Carlsrud presented Commissioner Pedersen with a plaque for his years of service.
Commissioner Powell left the meeting at 5:53 PM.
ADJOURN
The meeting was adjourned at 5:58 PM.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City