Valley City Commission Proceedings
Tuesday, January 15, 2019
5:00 PM, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.
President Carlsrud called to order at 5:00 PM.
President Carlsrud read the Main Street ND Proclamation and declared Valley City a Main Street ND Community.
Approval of Agenda
There were no changes to the agenda.
Approval of Minutes
Commissioner Bishop, Commissioner Magnuson moved to approve the minutes from January 3, 2019 meeting. The motion passed unanimously.
Approval of Consent Agenda
- Approve Raffle Permit for Barnes County Ducks Unlimited
Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.
Resolution
Approve Resolution No. 2171, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Construction Cost for Paving Improvement District No. 119
Chad Petersen from KLJ stated Paving Improvement District No. 119 is part of the Northwest Storm Sewer Phase I improvements. The project will be in done conjunction with sanitary sewer, storm sewer and water main so with the extensive underground work, KLJ recommends full reconstruction of roadway. The total project cost is approximately $2.5 million.
Commissioner Bishop inquired if NDDOT cost share involved. Petersen stated the project will be funded through a 50-50 cost share from R&R fund with cost to the property owners capped at $125/linear foot. This street has been on the list for a number of years. Petersen stated the district was created on November 6, 2018.
Commissioner Powell moved to approve Resolution No. 2171, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution No. 2172, a Resolution Declaring the Necessity for Paving Improvement District No. 119
Chad Petersen from KLJ start protest period will start on January 18 with a public meeting planned for February 7, 2019.
Commissioner Erickson moved to approve Resolution No. 2172, seconded by Commissioner Bishop. The motion passed unanimously.
New Business
Consider approving closeout letter to NDDOT for Project No. SU-2-990(056)060, 7th St SE Mill & Overlay (Paving Improvement District No. 114)
Chad Petersen from KLJ reported the mill and overlay near the North Dakota Winter Show was constructed by Border States. Inspection was competed by KLJ, NDDOT and City Administrator in December.
Commissioner Magnuson moved to approve the closeout letter for NDDOT Project No. SU-2-990(056)060, seconded by Commissioner Erickson. The motion passed unanimously.
Consider approving closeout letter to NDDOT for Project No. UGP-SU-2-990(055)059, 3rd Ave SE Reconstruction (Paving Improvement District No. 115)
Chad Petersen from KLJ reported the Urban Grant Program project was completed in October 2018 with lighting installed on December 20. Inspection has been completed. Petersen stated landscaping to be re-evaluated in Spring 2019 if re-seeding required under warranty work.
Commissioner Magnuson moved to approve the closeout letter for NDDOT Project No. SU-2-990(056)060, seconded by Commissioner Bishop. The motion passed unanimously.
Approve increasing Public Works AMI meter Opt-Out Fee
Gary Jacobson asked for policy update to increase opt-out fee for those properties that do not have AMI meters from $5 per account per month to $20 per account per month.
Opt Out Fee:
The fee for customers who opt out of having the AMI installed will be $20 per account per billing cycle effective January 1, 2019. This fee will cover the extra cost of manually reading the meters (personnel and vehicle expense) and then reviewing, verifying and entering this information into the billing system.
Commissioner Powell asked for higher fee as staff times is directed to these efforts instead of other efforts. City Administrator Schelkoph stated the recommended fee is based on costs incurred.
City Administrator Schelkoph stated AMI allows the city to help customers identify running water, to identify if a service issues lies inside or outside of a home.
Commissioner Bishop stated the Commission may revisit the fees if needed to raise the fee if needed.
City Administrator Schelkoph stated the policy also includes access to meters.
Access to Residence:
If a meter is not outside, accessible to Public Works employees, and the customer refuses entry or repeatedly cancels/no shows on appointments to gain access to read/verify the meter, Service will be disconnected at the owner’s expense (disconnect and reconnect fees charged) until access is granted.
Commissioner Bishop moved to include access to residence in the policy update and to set the AMI Opt Out Fee at $20 with the discretion to revisit the fee amount in the future, seconded by Commissioner Erickson. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph stated 24.8% of the property taxes paid by citizens of the City go to the City. There was no mill levy increase for 2018.
Schelkoph provided an overview of the 2019 construction projects including Streetscape I, Permanent Flood Protection Phase II, Permanent Flood Protection Phase IIA, Permanent Flood Protection Phase III, 7th Avenue NW, 2nd Ave NE, Erosion projects, New Service Center, and a New Garage at Transfer Station.
Schelkoph reported HB 1066 Prairie Dog Bill as written would provide $3.4 million per biennium for infrastructure projects and SB 2020 as written for the State Water Commission Budget includes Phase IV PFP funding in the amount of $10.9 million to connect floodwall from downtown substation to old Hub Mac building.
City Updates & Commission Reports
Chad Petersen from KLJ reported the wall pours along Main Street continue for Permanent Flood Protection and the crew will finish behind the Elks building. The public input meeting for 5th Avenue NW Reconstruction is tentatively scheduled for February 21. Petersen will present materials that will be used at the public input meeting to the Commission at the February finance meeting.
President Carlsrud clarified that HB 1066 is written for new infrastructure. Carlsrud thanked public employees for their work.
Adjourn
Meeting was adjourned at 5:34 P.M.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City