Due to the extreme cold and related safety concerns, Valley City Public Works will not pickup garbage on Tuesday, January 29 or Wednesday, January 30.
Author Archive: user
Next Snow Removal: Southwest First
The southwest portion of the City will be the first residential neighborhood cleaned in the next snow event.
For more information about snow removal, emergency routes and reminders for property owners, please see our knowledge base article.
01/03/2019 Commission Minutes
Valley City Commission Proceedings
Thursday, January 3, 2019
5:00 PM, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, , Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.
President Carlsrud called to order at 5:00 PM.
Swear In City Attorney Carl Martineck
President Carlsrud swore in City Attorney Martineck.
Swear in Fire Chief Scott Magnuson
President Carlsrud swore in Fire Chief Magnuson.
Approval of Agenda
No changes to the agenda.
Approval of Minutes
Commissioner Bishop moved to approve the minutes from December 18, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $1,442,328.31
- Approve Raffle Permits for District 24 GOP, Sharp Shooter Showdown
Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.
Resolution
Approve Resolution No. 2169, a Resolution Approving Plat of Legacy West Townhomes Planned Unit Development Addition
City Attorney Martineck stated this Resolution updates the Planned Unit Development previously filed so that it is now platted. Planning & Zoning Commission recommends approval of this plat. Commissioner Erickson moved to approve Resolution No. 2169, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution No. 2170, a Resolution Approving Plat of Sorensen Subdivision
City Attorney Martineck reported Planning & Zoning Commission recommends approval of this plat. The plat corrects the alley and addresses property line issues. Commissioner Bishop moved to approve Resolution No. 2170, seconded by Commissioner Magnuson. The motion passed unanimously.
New Business
Approve Conditional Use Permit for Brockopp Brewing, LLC
City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit to allow manufacturing in the business district. Commissioner Powell moved to approve the Conditional Use Permit for Brockopp Brewing, LLC, seconded by Commissioner Erickson. The motion passed unanimously.
Approve Conditional Use Permit for Just Kidding Childcare Center, LLC at 913 Riverview Drive
City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit with two conditions to include a fence on the southwest corner of the property and designate a drop-off area with appropriate signage. Commissioner Magnuson moved to approve the Conditional Use Permit for Just Kidding Childcare Center, LLC, seconded by Commissioner Erickson. The motion passed unanimously.
Approve Conditional Use Permit for First Church of the Nazarene at 320 Central Avenue South
City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit. Commissioner Magnuson moved to approve the Conditional Use Permit for First Church of the Nazarene, seconded by Commissioner Erickson. The motion passed unanimously.
Consider Awarding KLJ the Construction Engineering Contract for Streetscape I, Central Avenue from Main Street to 12th St N, Project No. UGP-SU-2-990(057) PCN 22043
City Administrator Schelkoph reported a RFP was conducted for the construction engineering for Streetscape I with one firm submitting a response. NDDOT stated this is sufficient for their requirements. President Carlsrud inquired if the City will qualify for NDDOT funding with one submission. City Administrator Schelkoph confirmed the City will.
Commissioner Powell moved to approve awarding the Construction Engineering Contract to KLJ, seconded by Commissioner Magnuson. Roll Call: Magnuson: aye; Erickson: nay; Powell: aye; Bishop: nay; Carlsrud: aye. Motion carried.
Consider accepting building plan for Garage Addition at Transfer Station and accepting quote in the amount of $145,262 from Enterprise Sales
City Administrator Schelkoph reported through the GSA contract system, the City has received a quote in the amount of $145,262 from Enterprise Sales for the Garage Addition at the Transfer Station. Commissioner Bishop reviewed the items not included in the contract. Schelkoph stated land preparation will be completed by VCPW.
Commissioner Erickson moved to accept the building plan and approve quote for Garage Addition at Transfer Station from Enterprise Sales, seconded by Commissioner Magnuson. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph had no report.
City Updates & Commission Reports
City Auditor Richter invited the public to attend a Retirement Party for Fire Chief Gary Retterath from 2:00 PM to 5:00 PM on Friday, January 4.
Fire Chief Magnuson asked the public to avoid the ice on the river during the warm cycle. Magnuson thanked those in attendance for their support.
City Administrator Schelkoph stated Chuck Coghlan retired after 23 years at the Transfer Station and thanked him for his service.
Commissioner Erickson welcomed City Attorney Martineck and Fire Chief Magnuson to the City.
Commissioner Bishop thanked City crews for work during the snow event and thanked VCFD and VCPD for their work.
Commissioner Magnuson welcomed City Attorney Martineck and Fire Chief Magnuson.
President Carlsrud thanked the Electrical Department for keeping the lights on.
Adjourn
Meeting was adjourned at 5:24 PM.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
Main Street ND Community Proclamation
Main Street ND Community Proclamation
Whereas, the City of Valley City has made a commitment to developing a healthy, vibrant community through fiscally responsible planning and attracting the talent needed to support our growing economy; and
Whereas, this development has included actively working to differentiate and enhance the quality of life for residents through new and planned civic spaces and projects to enhance walkability; and
Whereas, innovative partnerships and planning have led to more efficient development and infrastructure through new and planned mixed-use development and in-fill; and
Whereas, the City of Valley City has committed to increasing the amount of community programming to expand resident and visitor experiences to increase vibrancy in the city; and
Therefore, Be it resolved that I, Dave Carlsrud, President of the Valley City Commission, do hereby proclaim on this day, January 15, 2019, that the City of Valley City shall join the Governor’s Main Street ND initiative and be known as a Main Street ND Community.
Let this proclamation support the continued success and efforts of our commission, staff, businesses and residents in creating a vibrant, engaged community.
/s/
Dave Carlsrud, Commission President
January 15, 2019
Snow Removal: Southeast Portion Next
The southeast portion of the City will be the first residential neighborhood cleaned in the next snow event.
For more information about snow removal, emergency routes and reminders for property owners, please see our knowledge base article.
Closings & Garbage Schedule: Martin Luther King Jr.
Office & Transfer Station Closings:
- Transfer Station will be closed Saturday, January 19 and Monday, January 21.
- City Hall & Public Works will be closed Monday, January 21.
Garbage Schedule: Week of January 21
- Monday’s route will be picked up on Tuesday, January 22.
- Tuesday and Wednesday’s route will be picked up on Wednesday, January 23.
- Regular schedule resumes on Thursday, January 24.
January 10: Garbage Announcements
Two Important Garbage Announcements:
1. As of 11:00 AM, Thursday, January 10 – VCPW is operating with only one garbage truck. Routes are running behind and expected to resume regular schedule by Monday, January 14. Please put garbage out on time to help our crews!
2. Christmas trees will be picked up on Thursday, January 10 and Friday, January 11.
01/15/2019 Commission Meeting Agenda
City Commission Meeting
Valley City, North Dakota
Tuesday, January 15, 2019
5:00 PM
Call to Order
Roll Call
Pledge of allegiance (please stand)
Main Street Initiative Proclamation
Approval of Agenda
Approval of Minutes
Minutes from January 3, 2019 meeting
Approval of Consent Agenda
- Approve Raffle Permit for Barnes County Ducks Unlimited
Roll Call: Powell Magnuson Erickson Bishop Carlsrud
Public Comments
Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting. The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.
- No personal attacks to persons present or not
- No inflammatory language used during time that you have the platform
- 5 minute maximum or as directed by the chair
- Thank you for participating in City Government.
Resolution
- Approve Resolution No. 2171, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Construction Cost for Paving Improvement District No. 119 (KLJ)
Roll Call: Erickson Bishop Powell Magnuson Carlsrud - Approve Resolution No. 2172, a Resolution Declaring the Necessity for Paving Improvement District No. 119 (KLJ)
Roll Call: Bishop Erickson Powell Magnuson Carlsrud
New Business
- Consider accepting Project No. SU-2-990(056)060, 7th St SE Mill & Overlay (Paving Improvement District No. 114) (KLJ)
Roll Call: Magnuson Erickson Bishop Powell Carlsrud - Consider accepting Project No. UGP-SU-2-990(055)059, 3rd Ave SE Reconstruction (Paving Improvement District No. 115) (KLJ)
Roll Call: Powell Erickson Bishop Magnuson Carlsrud - Approve increasing Public Works AMI meter Opt-Out Fee (City Administrator Schelkoph)
Roll Call: Erickson Magnuson Powell Bishop Carlsrud
City Administrator’s Report
City Updates & Commission Reports
Adjourn
12/18/2018 Commission Minutes
Valley City Commission Proceedings
Tuesday, December 18, 2018
5:00 PM, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.
President Carlsrud called to order at 5:00 PM. President Carlsrud thanked City Attorney Schoenack for her service. City Auditor Richter invited the public to the retirement open house for Gary Retterath.
President Carlsrud welcomed Dr. LaFave to Valley City as the new president of VCSU.
Approval of Agenda – Remove N4
Approval of Minutes
Commissioner Bishop moved to approve minutes from December 4, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.
Approval of Consent Agenda
- Approve initial electrician license for Differding Electric, LLC.
- Approve renewal of liquor licenses for the following businesses:
- American Legion Club
- Boomer’s Corner Keg
- Hi-Line Hospitality dba City Lights
- Main Street Off-Sale dba Tavern Ninety Four
- My Bar Valley City, LLC
- The Labor Club
- VFW Post
- Woodland Steakhouse
- Approve renewal applications for permit to sell L.P. gas for the following businesses:
- CHS Inc. dba Dakota Plains Ag
- PetroServ USA
- Approve renewal applications for mobile home parks for the following businesses:
- Olsberg Properties, LLLP dba Plecity Mobile Home Park
- Richard Plecity Trailer Court
- Rockwater, LLC dba Sunrise Trailer Park
- And applications received by December 31, 2018
- Approve renewal applications for pawn shop received by December 31, 2018.
- Approve renewal application for taxi license received by December 31, 2018.
- Approve renewal applications for tree trimming and removal service for the following businesses:
- Ground to Sky, LLC
- Johnny B’s Trees & Service
- Ross’ Tree Service
- And applications received by December 31, 2018
Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Public Hearing
Public Hearing for Transfer of Class B and Class C Alcoholic Beverage Licenses to Brockopp Brewing, LLC and Issuance of new Class G license
President Carlsrud declared the public hearing open. There were no public comments. Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop. The motion passed unanimously.
Consider Transfer of Class B and Class C Alcoholic Beverage Licenses to Brockopp Brewing, LLC and Issuance of new Class G License.
Gary Schagel inquired if the licensee can sell both their own beer and regular beer. City Attorney Schoenack confirmed they may sell both types of beer. Commissioner Powell moved to approve the transfer of the Class B & Class C Alcoholic Beverage Licenses and the Issuance of a new Class G license to Brockopp Brewing, LLC, seconded by Commissioner Erickson. The motion passed unanimously.
New Business
Consider Valley City-Barnes County Development Corporation request for $12,000 for Small Projects funding
Jennifer Feist spoke on behalf of Valley City-Barnes County Development Corporation requesting $12,000 for Small Projects funding. Feist stated the Small Project Fund is used to pay property taxes, purchase equipment, provide small project funding to businesses with specific details available from her office or the City Auditor.
Commissioner Bishop moved to approve the request for $12,000 for small projects, seconded by Commissioner Powell. The motion passed unanimously.
Consider Valley City-Barnes County Development Corporation request for $250,000 for a Two Year Workforce Development Program, funded through City Sales Tax Dedicated to Economic Development
Jennifer Feist, on behalf of Valley City-Barnes County Development Corporation, requested $250,000 for Two Year Workforce Development Program. The proposal is for a two-year training program with five types of training offered. This request includes additional $58,000 for training for Prentice Solutions. A second welding program will be offered in January. Funds will be dispersed upon request.
Feist stated the program does not require participants to work in Valley City.
Commissioner Magnuson moved to approve the request for $250,000 for a Two Year Workforce Development Program, seconded by Commissioner Bishop.
Lloyd Nelson spoke against the passage of this request.
In response to Bob Drake’s question, Jennifer Feist stated the welding program is available to high school students.
The motion passed unanimously.
Approve Engineering Agreement for Final Design and Bid Package for 5th Avenue NW Reconstruction in an amount not to exceed $118,500
Chad Petersen from KLJ stated the Engineering Agreement is for 5th Avenue NW Reconstruction. Petersen reviewed the project to date. The proposed agreement includes a second public input meeting. At January finance meeting, Petersen will discuss plans for venue and advertising plans for meetings. Petersen expects notifications will be sent to property owners for the public input meeting with estimated special assessments in late January or early February. Petersen stated the final design would not begin until after Commission authorizes it.
Commissioner Powell moved to approve the Engineering Agreement for Final Design & Bid Package for 5th Avenue NW Reconstruction in an amount not to exceed $118,500; seconded by Commissioner Bishop.
Bob Drake asked if property owners will be able to protest out the special assessments. City Auditor Richter confirmed this is an option. Drake inquired if the citizens can protest out the widening of the street only. President Carlsrud stated the wider street without parking is a reason to hold another public meeting.
Gary Schlagel asked to see requirement from NDDOT in writing regarding 30’ street & parking. Schlagel inquired why all watermain and sanitary sewer are not being replaced. Schalgel stated drainage problems along 5th Avenue/8th Street should be addressed.
Chad Petersen from KLJ discussed the underground utility replacement plans.
Lloyd Nelson spoke against the project.
Hilde van Gjissel asked for clarification regarding the project – 30’ is possible but no parking is possible; 34’ would allow for parking; and that tonight’s decision will allow property owners to receive information about estimated costs.
Lloyd Nelson inquired about 30’ wide streets and availability of parking.
Commissioner Magnuson inquired if mill and overlay is possible.
Chad Petersen from KLJ stated underground utility work is included and without a reconstruction, the local cost would likely go up.
Commissioner Erickson asked if “No Parking” signs can be installed now. City Administrator Schelkoph said yes. Chad Petersen from KLJ recommends 2nd Street to 9th Street receive signage.
Gary Schlagel recommended mill and overlay where possible.
The motion passed unanimously.
Removed: Consider delay of liquor license renewal and/or suspension of license for Woodland Steakhouse
Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl, Inc on February 23, 2019 at Valley City Eagles Club
Commissioner Bishop moved to approve gaming site authorization, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Appointment of Mary Lee Nielsen (CVB representative) to Visitors Committee
City Administrator Schelkoph stated the Visitors Committee recommended the appointment of Mary Lee Nielsen to fill seat formerly held by George Dutton. Commissioner Powell moved to approve the appointment of Mary Lee Nielsen to the Visitors Committee, seconded by Commissioner Erickson. The motion passed unanimously.
Approve 2019 Valley City Public Works Operating & Capital budgets
City Administrator Schelkoph stated there is one change to the budget to include the 4 stall garage at the transfer station to house the garbage trucks and hook trucks. $145,000. Commissioner Magnuson & President Carlsrud thanked the team for work on budget.
Commissioner Erickson moved to approve the 2019 Valley City Public Works Operating & Capital Budgets, seconded by Commissioner Magnuson.
City Administrator Schelkoph stated there are no rate increases included in the budget.
The motion passed unanimously.
Consider Bid for Parking and Animal Control Vehicle for Police Department
Police Chief Hatcher recommended accepting the bid for the parking and animal control from Stoudt Ross Ford for a 2019 Ford Transit Connect in the amount of $22,600. Commissioner Bishop moved to approve the recommendation, seconded by Commissioner Powell. The motion passed unanimously.
Consider Amendment to Employee Policy & Procedure Manual
City Attorney Schoenack recommended an amendment to section 7.14 to explicitly state that process for grievances. Commissioner Erickson moved to approve the amendment as recommended, seconded by Commissioner Magnuson. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph thanked City Attorney Schoenack for her service to the City. Schelkoph thanked Gary Retterath for his 43 years of service to the City and VCFD. Schelkoph stated Streetscape I construction engineering RFP had one submission and will confirm approval process with NDDOT. Schelkoph attended a meeting with NDDOT & Interstate Engineering to discuss the culvert on West Main/Interstate.
City Updates & Commission Reports
City Attorney Schoenack thanked the Commission for welcoming her.
City Auditor Richter thanked City Attorney Schoenack for service and invited public to Fire Chief Retterath’s Open House.
Fire Chief Retterath asked public to be care with extra heating and stresses on electrical system.
Chad Petersen from KLJ stated Main Street Floodwalls continue to be poured. Demolition of Powerhouse is complete and site is being finalized. 3rd Avenue SE reconstruction project lighting will be installed this week.
Commissioners Erickson, Powell, Magnuson, Bishop and President Carlsrud thanked City Attorney Schoenack & Fire Chief Retterath for their service to the City.
Adjourn
Meeting was adjourned at 6:13 P.M.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City
12/04/2018 Commission Minutes
Valley City Commission Proceedings
Tuesday, December 4, 2018
5:00 PM, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.
Approval of Minutes
Commissioner Powell moved to approve the minutes from the November 20, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $1,614,949.28
- Approve Raffle Permit for CHI Health at Home, Valley City Area Chamber of Commerce, Valley City Fire Department, VCSU Student Chapter of Wildlife Society
- Approve Mechanical Contractor License for Wenzel Heating & Air Conditioning
Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.
Ordinance
Approve Second & Final Reading of Ordinance No. 1042, an Ordinance Recodifying the Revised Ordinances of the City of Valley City and Repealing & Re-enacting Title 1, General Provisions
City Attorney Schoenack stated this provides for a Code Revisor for the Recodification project. Schoenack reviewed updated language in the definition section.
Commissioner Bishop moved to approve the Second & Final Reading of Ordinance No. 1042, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Second & Final Reading of Ordinance No. 1043, an Ordinance Amending Various Sections of Valley City Municipal Code (V.C.M.C.)
City Attorney Schoenack reviewed the changes from the first reading where the inclusion of Ordinance 830 by reference [going out of business permit] is removed.
Commissioner Magnuson moved to approve the Second and Final Reading of Ordinance No. 1043, seconded by Commissioner Powell. The motion passed unanimously.
Resolution
Approve Resolution No. 2168, a resolution Amending & Recreating Storm Sewer Improvement District No. 50
Chad Petersen from KLJ stated Storm Sewer Improvement District No. 50 was originally created in 2014. The stormwater management issues along Winter Show Road were added to the project. Resolution No. 2168 adds affected properties to the district.
Commissioner Erickson moved to approve Resolution No. 2168, seconded by Commissioner Magnuson. The motion passed unanimously.
New Business
Consider Approving the Urban Roads Project Submittal List for Fiscal Year 2020-2023.
Chad Petersen from KLJ reviewed the Urban Roads Project Submittal List for Fiscal Years 2020-2023. Petersen stated this is an annual submission noting the only change from the 2017 submission is the increased federal funds for 5th Avenue NW Reconstruction.
Commissioner Powell moved to approve the Urban Roads Project Submittal List for Fiscal Year 2020-2023, seconded by Commissioner Erickson. The motion passed unanimously.
Approve Amended Employee Policy & Procedure Manual
City Attorney Schoenack stated the Policy Review Committee has reviewed the policy changes and recommends approval of manual as presented. Commissioner Magnuson moved to approve the amended Employee Policy & Procedure Manual, seconded by Commissioner Erickson. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph stated the preliminary 2019 Public Works budget was presented at today’s finance meeting and expects no rate increases in 2019. Schelkoph thanked Emma Tufte for improving the City website. Schelkoph invited input from the public for any recommended changes. Schelkpoh reported NDDOT held interview meeting for engineering firm to perform desing and construction engineering for Streetscape II. KLJ was chosen to perform this work.
The landfill is open from 8:00 AM to 4:30 PM Monday through Friday.
City Updates & Commission Reports
City Attorney Schoenack stated recodification will be sent to Municode for processing. Schoenack is working with the incoming City Attorney Martineck.
Building/Fire Inspector Andersen reminded the public that sidewalks are to be shoveled within 24 hours of a snowstorm. Asbestos is being removed from the old Powerhouse and expects demolition starting on Thursday.
Fire Chief Retterath asked the public to check heating equipment.
Chad Petersen from KLJ stated work on the floodwalls near Elks and Barnes Rural Water continues.
Commissioner Powell asked the public to remember Pearl Harbor Day on December 7.
Commissioner Magnuson thanked the City Attorney for work on recodification.
President Carlsrud thanked City Staff for work on budget, recodification and budget as well as snow and ice removal.
Adjourn
Meeting was adjourned at 5:25 PM.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City